Reports Specialist, Damascus, Syria

Organization: Unicef

Country: Syria

City: Damascus, Syria

Office: UNICEF Damascus, Syria

Grade: P-3

Closing date: Saturday, 21 November 2020

Reports Specialist, (P-3), Temporary Appointment, Damascus, Syria, #114683

Job no: 535410

Position type: Temporary Appointment

Location: Syrian Arab Rep Division/Equivalent: Amman(MENA)

School/Unit: Syria

Department/Office: Damascus, Syria

Categories: P-3

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Education

The Syria crisis is now entering its ninth year and has had a disastrous impact on the lives of children, youth and their families. Since 2011, the crisis has affected over 11.8 million Syrians. Currently, 6.1 million school-age children and youth in and out of school are in need of education assistance. Close to two million school-age children (5-17 years old) have been displaced as a result of the conflict.

The conflict has significantly increased the proportion of Syrian children and youth out of school from 0.9 million (14 percent) in the 2011/12 school year to 2.1 million (36 percent) in the 2017/18 school year. Every year since 2013, around one-third of the school-age children and youth have been out of school and a whole generation of children and youth has received inadequate education. This, coupled with a significant brain-drain, has caused a dramatic decline in Syria’s human capital . In many cases, attending education is not possible. Hostilities have resulted in over one in three schools damaged, destroyed, no longer accessible or occupied for shelter and other purposes . Furthermore, as new emergencies continue to evolve such as COVID-19, needs to continually are evolving requiring investments in school WASH activities and distance learning.

Find out how UNICEF programmes drives change for children and young people every day, in Syria by visiting this:

How can you make a difference?

Under the guidance and general supervision of the Chief of Education, the role of the Reports Specialist (Business Processes) is to maintain the general operations and funding of the Education team, including administration, fundraising, general oversight of fund utilization, and reporting. This includes writing donor proposals for a wide variety of private and public sector donors. It also includes supporting the office in regular management tasks, such as annual planning support, HACT support, financial oversight and NGO partnership management. Additionally, the role entails assisting with regular monthly and annual programmatic reporting. This includes ensuring that the reporting of the Education team is completed to a high standard, and liaising with colleagues in PME (Programme, Monitoring & Evaluation unit). For core annual documents, such as the Annual Workplan, this includes working with technical team colleagues to ensure proper costing, availability of funds and general alignment with donor conditionality. It also includes working actively with Communications colleagues to complete necessary visualization stories and boost visibility for Education activities in Syria. Lastly, the role will look to oversee the general trends of funding in the education team. This includes working with programme staff to monitor overall/high-level usage of grants, including helping strategically allocate grants when they are received.


Reports Specialist (Business Processes) will be specifically accountable to: Operational support (30%):

Monitoring roughly 20 M in funding within the Education team budget, including matching funds to activities to optimize usage and reduce violations on grant conditionality, thus helping reduce the amount of reversals needed by the Education section

Support the coordination of the EU Joint Project (USD 1 M), including between UNICEF sections, senior management, and the Resident Coordinators office

Monitoring monthly grants management follow-up with Programme Associates to monitor the general spending of grants, and flag any major delays in utilization to the Chief of Education

Carry out field visits to ensure proper utilization of donor funding, and to generally support field offices in improving grant management knowledge and skills

Serve as the Coordinator for the Japan project ensuring financial expenditure is in line with the grant, and conduct oversight and monitoring field visits to operational site

Assist Field Officers to resolve/troubleshoot issues related to grant utilization, including ensuring no violations of grant management and carrying out optimal reversals

Fundraising and donor relations (25%):

Draft and donor proposals for the Education team, in partnership with the Donor Relations unit and the Chief of Education

Draft reports for donors, including coordinating inputs from technical staff in the education section, as well as Education Officers in the six field offices

Assist with the logistics and preparations of high-level field visits from donors, including supporting the attendance of senior management as needed

Trouble-shoot any funding issues with Resource Mobilization colleagues (ex. Need to absorb excess funds from another section, violation of grant agreement, and delays in delivery).

Reporting (M&E - 20%):

Draft regular reports, including Situational Reports and Situational Analysis

Assist in the preparation of key annual planning documents, such as the Annual Work Plan, including assisting with identifying funding gaps, helping carry out a full costing exercise, and working with PME colleagues to adjust figures

Support in the development and finalization of the Humanitarian Response Plan (HRP)

Assist with the completion of annual reporting documents, including the Country Office Annual Report (COAR) and Strategic Management Questions (SMQs)

Partnership management & HACT support (15%):

Provide support to field offices on managing the link between funding and NGO donors - including helping empower field offices to complete their own grant tracking and develop relevant tools to do so

Assisting Education Officers in trouble-shooting NGO issues with funding, including grant re-assignment, re-programming of funds, and HACT compliance

Communications/Coordination (10%):

Work with colleagues in Communications to ensure that regular stories for donor relations are completed, and that any additional information necessary is coordinated with technical staff

Create presentations and visuals for the Education team as needed (donor meetings, government meetings, and other high-level events)

Tags covid donor relations fundraising humanitarian response information systems information technology logistics political science programme management public sector resident coordinators resource mobilization social sciences technical writing

Support information sharing with field officers through various section meetings, fail fairs, and brainstorming sessions

Help develop information sessions with other sections to help ensure education staff are aware of the latest activities and thinking

To qualify as an advocate for every child you will have...

Advanced University degree in Social Sciences, Political sciences, Education, Statistical Analysis, Communications, or related fields.

Additional education experience in Geographic Sciences, Information Technology, Information Systems, budget management are a considerable asset.

Not less than five years of proven experience working with donor relations, reporting, programme management and/or grant management.

Previous experience managing grants and/or budgets is necessary.

Previous experience working with a UN Agency is considered as an asset.

Strong knowledge of Microsoft Word, Excel and Microsoft Office 365

Experience writing donor proposals, donor reports, briefing notes and high-level presentations

Ability to present information in understandable documents, tables, charts and hand-outs

Experience working with senior management and external actors, such as donors, preferred

Ability to organize and manage large amounts of information in structured and simplified approaches

Communications and technical writing using both graphic and narrative presentations

Excellent communication and interpersonal skills

Fluency in English is required. Knowledge of another official UN language or local language of the duty station is considered as an asset.

For every Child, you demonstrate...

UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

The functional competencies required for this post are...

Leading and supervising (I)

Formulating strategies and concepts (II)

Analyzing (II)

Relating and networking (II)

Deciding and Initiating action (II)

Applying technical expertise (II)

View our competency framework at

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.


The VA is open to all (internal and external candidates).

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Contract Duration; 364 days Temporary Appointment

Advertised: Nov 08 2020 Syria Standard Time Application close: Nov 21 2020 Syria Standard Time