National Project Personnel (Operations & Administration) - Seychelles, Mahe, Seychelles

Organization: Food and Agriculture Organization of the United Nations (FAO)

Country: Seychelles

Field location: Mahe, Seychelles

Office: FAO in Mahe

Closing date: Wednesday, 25 November 2020

2002606

National Project Personnel (Operations & Administration) - Seychelles

Job Posting: 11/Nov/2020

Closure Date: 25/Nov/2020, 10:59:00 PM

Organizational Unit : FRSEY

Job Type: Non-staff opportunities

Type of Requisition : NPP (National Project Personnel)

Grade Level : N/A

Primary Location: Seychelles-Mahe

Duration : 3 months renewable

Post Number : N/A

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

FAO seeks gender, geographical and linguistic diversity in order to best serve FAO Members in all regions. Qualified female applicants are encouraged to apply. People with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidentiality.

Organizational Setting

The post is typically located in a Decentralized Mahe, Seychelles

The headquarters of the Ministry of Fisheries and Agriculture, based on the second floor, Maison Collet, Victoria, Mahé will host the Operational and Administrative Assistant by providing one office and associated facilities, but excluding secretarial facilities.

Reporting Lines

The Operational & Administrative Assistant reports to one or more FAO Professional Staff, and receives guidance from an Administrative Assistant/Associate;
The National Correspondent of the FAO in the Seychelles, based at the same location, will provide guidance to the Operational and Administrative Assistant on all matters relevant to the Assistant’s ToR

He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.

The Operational & Administrative Assistant usually interacts with a wide variety of colleagues within the work unit and with immediate clients within the Organization, providing routine administrative and office support services.

Technical Focus

The National Project Personnel (Operations & Administration) performs a large variety of routine operational and administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.

Tasks and responsibilities

Retrieve, enter, select and analyse data from a wide variety of sources, including FAO’s corporate systems and data bases; verify accuracy of data documents; make necessary calculations.

Maintain imprest accounts; reconcile expenditures, balances, payments, statements and other data; assist in the preparation of recurring and special reports by preparing and editing data in appropriate format as requested; monitor project, programme and general office accounts.

Maintain detailed records of budget estimates, obligations and available balances; record receipts and disbursements (ledgers, cash books, vouchers, etc.); make disbursements from petty cash fund and balance accounts.

Prepare routine correspondence of administrative nature; draft correspondence to verify data, answer queries, and obtain additional information on transactions and financial matters, as required.

Maintain local inventory records with responsibility for proper recording of assets, their maintenance and safeguard.

Maintain a filing system of administrative and financial documents.

Maintain liaison with local banks and financial institutions to keep up-to-date with financial and regulatory information (exchange and interest rates, procedures and rules, maintenance of bank accounts, etc.).

Support the administration of personnel and equipment.

Perform other related duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

Advanced university degree in a field related to the management of natural resources, business or public administration;
Three years of experience in operational, administrative and office support work;
Working knowledge (Level C) of the FAO official language used for communication within the country (English) and limited knowledge (Level B of French;
National of Seychelles

FAO Core Competencies

Results Focus

Teamwork

Tags administrative assistant continuous improvement financial institutions financial management fisheries human resources information exchange information systems interest rates knowledge sharing natural resources office administration organizational structure project personnel public administration support services

Communication

Building Effective Relationships

Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

Good knowledge of the communication and documentation standards

Good knowledge of corporate computerized financial / travel / Human Resources systems and administrative procedures and policies

Good knowledge of the organizational structure

Good knowledge of the MS Office applications, Internet and office technology equipment;
Ability to use accounting software and other information systems and databases to insert data, make enquiries, retrieve/define ad hoc reports and analyses and edit results in appropriate format;
Additional Desirable Criteria

Advanced university degree in a field related to the management of natural resources, business or public administration;
About five years of working experience in either public or private sector;
IT skills in simple accounting and financial management;
Certificate in the management human resources and office administration

ADDITIONAL INFORMATION

FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)

Incomplete applications will not be considered. If you need help please contact: Careers@fao.org

Applications received after the closing date will not be accepted

Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications

For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

HOW TO APPLY

Candidates are requested to attach a letter of motivation to the online profile. We encourage applicants to submit the application well before the deadline date. If you need help, or have queries, please contact: Careers@fao.org