ICT Assistant, Bridgetown, Barbados
Organization: UNDP - United Nations Development Programme
City: Bridgetown, Barbados
Office: UNDP Bridgetown, Barbados
Closing date: Tuesday, 1 December 2020
Advertised on behalf of : Location : Bridgetown, BARBADOS
Application Deadline : 01-Dec-20 (Midnight New York, USA)
Type of Contract : Service Contract
Post Level : SB-3
Languages Required : English
Starting Date : (date when the selected candidate is expected to start) 01-Jan-2021
Duration of Initial Contract : 1 year
Expected Duration of Assignment : 1 year renewable
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
UN Women MCO-Caribbean (MCO) covers 22 English and Dutch speaking countries and territories in the Caribbean. The MCO maintains a physical presence in only two (2) countries but there remains high and consistent demand for the exercise of UN Women’s integrated mandate across the 22 countries and territories
Under the overall guidance of the Chief, Information and Communications Technology (ICT) and the direct supervision of the Operations Manager, with a matrixed line to the Communications Analyst, the ICT Assistant provides ICT and administrative support services to the MCO provides daily technical support to users of information management tools and technology infrastructure, and supports technology and infrastructure support to projects. The ICT Assistant promotes a client-oriented approach.
The ICT Assistant works in close collaboration with the Programme and Operations teams for resolving complex ICT-related issues.
Duties and Responsibilities
Provide support to the implementation of ICT strategies and new technologies in accordance with corporate information management and technology standards, guidelines and procedures
Provide inputs to the development and implementation of the ICT annual work plan;
Provide ICT support in the use of Atlas (UN Women’s implementation of PeopleSoft ERP) functionality for improved business results and improved client services.
Provide technical support in the functioning of the CO/MCO/RO hardware and software
Make and/or manage routine repairs and change hardware electronic components in coordination with UNDP ICT Support in MCO Caribbean based countries;
Provide technical support to the procurement, installation and maintenance of all communication systems including mobile and satellite phones;
Provide technical support to the procurement, installation commercial and in-house developed software and related upgrades, anti-virus programmes;
Maintain an up-to-date inventory of the software and hardware and an equipment replacement plan;
Monitor file server traffic, usage, and performance on a regular basis.
Ensure efficient networks administration
Monitor the network connections on a daily basis to ensure stable and responsive network environment;
Configure network printers and provide user access as required;
Trouble-shoot and monitor network problems; respond to user needs and questions regarding network access;
Maintain backup logs; organize off-site storage of backups;
Maintain measures for business continuity and disaster recovery processes and procedures including backup and restoration of both server and local storage facilities;
Provide technical support to Local Area Network (LAN) management in accordance with UN Women requirements.
Provide web management services
Under the guidance of the Communications Analysts, maintain the MCO web site and intranet.
Support the development and upkeep of training platforms.
Provide administrative support regarding ICT issues
Maintain inventory and stock of supplies and spare parts in cooperation with the Procurement Unit;
Research and retrieval of data from internal and external sources; prepare statistical charts, tables, and reports as required;
Provide ICT support to key events.
Process ICT equipment registration and disposal in ATLAS asset module, support to the physical inventory verification exercise by checking the accuracy of records and location of property and prepare inventory reports as required
Provide technical support and advice to MCO and partner staff
Maintain the MCO requests monitoring system
Provide support for the office’s SharePoint
Diagnose, evaluate, and prioritize requests for assistance from staff in MCO experiencing problems with hardware, application software, operating systems, networking and other computer related issues;
Support the set up new email accounts for MCO staff;
Liaise with ICT staff in HQ and ICT staff in the UNDP country offices that support the MCO, for support and guidance;
Provide input into programmes and projects to see if and how ICT can be best integrated;
Meet all ICT on-boarding requirements for new staff.
Contribute to knowledge building and knowledge sharing in the MCO
Contribute to the organization of trainings for the MCO staff on ICT issues;
Maintain library of reference materials on SharePoint;
Synthesize lessons learned and best practices in ICT.
Coordinate ICT Support by UNDP in the other MCO-Caribbean countries
Liaise daily with the UNDP ICT support personnel in other Caribbean countries where UN Women personnel are based, to ensure efficient and reliable ICT support provision to UN Women personnel
Tags business continuity communication systems computer science empowerment of women human rights information and communications technology information management knowledge sharing library management services network administration new technologies operating systems peace and security peoplesoft procurement reference materials sharepoint support services trainings un reform women and girls
Early flagging of ICT issues and ICT support needs in other Caribbean countries, in consultation with the UNDP ICT support personnel in other Caribbean countries.
Represent and manage the issues of all MCO-Caribbean countries to HQ ICT
Key Performance Indicators
Well maintained and serviced hardware and software
Quality support and advice to clients
Timely web maintenance
Respect for Diversity
Awareness and Sensitivity Regarding Gender Issues
Creative Problem Solving
Leading by Example
Good knowledge of PC/LAN operating systems, Microsoft Windows, corporate ICT security and virus protection systems;
Good PC hardware troubleshooting skills;
Good knowledge of video conferencing and telecommunication;
Good knowledge of database packages;
Ability to perform a variety of standard specialized and non-specialized tasks and work processes;
Ability to review a variety of data, identify and adjust discrepancies.
Required Skills and Experience
Education and certification
Completion of secondary education is required
Bachelor’s degree in Computer Science is an asset
Cisco Certified Network Associate (CCNA) and ) Certification on Microsoft Azure Fundamentals and Microsoft Azure Administrator Associate or Equivalent required. If certification is not available at the time of recruitment, it should be obtained within 6 months
At least 5 years of progressively responsible experience in network administration and use of hardware/software, telecommunications facilities.
Experience with the UN is an asset.
Experience in gender and development is an asset.
Knowledge of the ATLAS ERP system is an asset
Fluency in English is required
Knowledge of Spanish is an asset.
This position is open to Nationals of Barbados and CARICOM Nationals who can legally work in Barbados;
All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment; Please group all documents into one (1) single PDF document as the system only allows one document to be uploaded.
Note: In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women’s empowerment.
UN Women is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.