Junior Internal Communications Manager, Paris, France

Organization: Organisation for Economic Co-operation and Development (OECD)

Country: France

City: Paris, France

Office: OECD Paris, France

Closing date: Sunday, 22 November 2020

Junior Internal Communications Manager ( Job Number: 13940 )

Application Closing Date: 22-11-2020, 10:59:00 PM

The Organisation for Economic Co-operation and Development ( OECD) is an international organisation comprised of 37 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world. Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

Within the Executive Directorate (EXD), the Programme, Budget and Financial Management Service (EXD/PBF), supports the Executive Director and the Office of the Secretary-General in framing of the OECD’s priorities, specifically in planning the biennial Programme of Work and Budget (PWB), the management of the Organisation’s financial resources, setting out financial and budget policies, co-ordinating the budget process, leading the end-to-end voluntary contribution management process, supervising the procurement function, ensuring the monitoring and accounting of all income and expenditure, hosting resource management activities and preparing the OECD’s financial statements.

EXD/PBF is looking for a Junior Internal Communications Manager to develop, implement and support innovative solutions to improve EXD/PBF’s communications and to implement more fully its communications plan in close cooperation with internal and external stakeholders. The selected person will report to the Head of the Performance & Resource Management Group and will work closely with the Head of EXD/PBF.

Main Responsibilities

Strategic Communications

Develop a communications plan in conjunction with PBF Managers and create opportunities to increase EXD/PBF staff awareness, horizontal collaboration and develop a meaningful whole of the Service narrative based on results.

Assist EXD/PBF management to achieve the objectives identified in relation with communications. In particular, improving the quality of EXD/PBF’s financial information communications ensuring these meet professional standards and adhere to best practices while taking into account the intended audience.

Act as the main contact point on communication matters for EXD/PBF.

Improve, optimise and better focus the flow of information between EXD/PBF and its audiences.

Promote and support the use OECD collaborative tools by EXD/PBF staff to improve communication and effectively promote EXD/PBF services.

Develop and implement communication activities and programmes for targeted audiences.

Draft written materials, memoranda and presentations for the Head of EXD/PBF and other managers.

Proofread technical documents produced by the Service to ensure clarity and coherence.

Ensure internal communications are consistent across all mediums and for different Divisions of the Service.

Ensure that initiatives, projects, achievements, performance and benefits are appropriately communicated to staff and stakeholders.

Monitor and track the impact of communication campaigns and outreach activities.

Extra-Service Audience Communications

Develop communications documentation and draft materials on EXD/PBF content for external audiences including member countries, the Budget Committee, auditors, staff, project managers across the OECD and the finance community.

Select, propose and put in place the systems, tools, models, to ensure the delivery of coherent communications within the Service

Review communications materials for content prior to wider dissemination.

Review and update (where necessary) guidance, reference materials, and user guides.

Maintain and continually develop the Intranet as an effective internal communications tool, including updating it and drafting new content to ensure it meets the needs of its audience.

Review, write and revise papers that document EXD/PBF processes and procedures.

Intra-Service Audience Communications

Plan, edit, call for contributions and write content for a variety of internal communications media, such as intranet, e-community, e-mail and bulletins.

Create materials and organize events for EXD/PBF staff such as Pause cafés and any other event relevant to share information, enhance skills, increase aware, reinforce team spirit and to engage employees.

Develop and co-ordinate a programme of information-sharing sessions.

Digital Communications

Tags digital communications financial management financial resources financial statements information and communications technology journalism online communications oral communication procurement project manager reference materials strategic communication tax evasion

Act as the main point of contact for online communications for staff in EXD/PBF including providing guidance on best practices, reviewing and approving web content, and ensuring it adheres to the OECD guidelines and standards.

Undertake online content inventories, identify gaps and overlaps, and suggest improvements to enhance accessibility and usability.

Update and improve web content, and disseminate online information (news, presentations, guidelines, dashboards) in a timely manner under the supervision of the Head of the Service and managers.

Candidate’s profile

Academic Background

An advanced university degree in finance, accounting, communications, journalism or related area.

Professional Background

A minimum of two years‘ of experience working in a communications role with similar responsibilities, preferably in an international organisation.

Proven experience demonstrating strong writing, strong oral communication skills, editing, proofreading, layout and design, professional printing/publishing skills are essential.

Proven experience demonstrating the ability to interface with all levels within a business and build strategic working relationships.

Experience in communications in a finance function would be an advantage.

Excellent organizational and planning skills and demonstrated creativity.

Excellent knowledge of the web editing standards and the latest developments in communication technologies and best practices.

Self-motivated with a positive and professional approach to communication.

Excellent working experience with internet technologies and proven ability to rapidly master new digital technologies and communications tools as they emerge.

Proven track record in successful communication projects and ability to rapidly master new IT and communications technologies.

Tools

Excellent proficiency in the use and maintenance of communications tools, including Web applications, platforms, database systems and workflow technologies: (web 2.0, e-Share, T4).

Familiarity with desktop design tools would be an advantage.

Very good knowledge of IT communication collaborative platforms.

Excellent ICT (Information and Communications Technology) knowledge and skills.

Familiarity with OECD’s software package and corporate tools would be an asset.

Languages

Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level.

Core Competencies

For this role, the following competencies would be particularly important: Achievement focus, Analytical thinking, Drafting skills, Flexible thinking, Teamwork, Client focus, Influencing, Strategic networking, Strategic thinking.

Please refer to the level 3 indicators of the OECD Core Competencies

Contract Duration

Two-year fixed term appointment, with the possibility of renewal.

What the OECD offers

Monthly base salary starting from 4,797 EUR plus allowances based on eligibility, exempt of French income tax.

Please note that the appointment may be made at a lower grade based on the qualifications and professional experience of the selected applicant.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.