Communications Specialist, Nairobi, Kenya

Organization: UNDP - United Nations Development Programme

Country: Kenya

City: Nairobi, Kenya

Office: UNDP Kenya

Grade: P-3

Closing date: Monday, 7 December 2020

Communications Specialist

Advertised on behalf of : Location : Nairobi, KENYA

Application Deadline : 07-Dec-20 (Midnight New York, USA)

Type of Contract : FTA International

Post Level : P-3

Languages Required : English

Duration of Initial Contract : 1 year

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Reporting to the Regional Director, Communications Specialist will collaborate closely with the Headquarters, Regional, Multi-Country Office and Country Offices‘ (RO/MCO/CO) colleagues to ensure communications strategies, media relations and organizational outreach efforts are aligned with corporate communications policies and initiatives. The Communications Specialist also collaborates with RO/MCO and CO colleagues to support outreach campaigns, resource mobilization and donor relations initiatives; The Communication Specialist mobilizes support in conjunction with intergovernmental processes and support the activities and special events organized for UN Women.

Duties and Responsibilities

1. Lead the development and implementation of communication and outreach/advocacy strategies and plans for the region, including for MCOs and COs

Conduct communication needs assessments for Regional Office, including projects, programmes and corporate change initiatives;
Design, develop, and implement communication and outreach/advocacy strategies, including media strategies; ensure gender perspective;
Integrate communication, advocacy and outreach strategies into proposals for project/programmes and other initiatives;
Participate in UN inter-agency Communications Group meetings, and contribute to UN system efforts

Launch in-country UN Women/ UN system corporate and local/regional campaigns and special events;
Provide advice and guidance to and coordinate with CO/ MCOs in the region.

2. Lead the development and dissemination of public advocacy materials for the region:

Develop and produce communication and advocacy instruments and materials, including briefing materials, press releases, and articles and coordinate its dissemination through effective channels according to UN Women corporate standards;
Identify and leverage opportunities, activities, approaches and platforms and partners;
Provide advice on advocacy materials and coordinate launch of flagship initiatives and publications in the region;
Lead the engagement and supervision of video producers and other communication specialists to produce audio/ visual material on UN Women’s regional work;
Develop brochures, factsheets, stories from the field to inform media and general public at the regional level;
Follow guidelines from and report to HQ.

3. Coordinate regional communication knowledge building and sharing initiatives

Coordinate with HQ Communications regularly, through meetings, updates and calls to ensure timely adaptation of corporate communications priorities

Attend trainings hosted by HQ Communications, to stay abreast of corporate policies and workflows

Ensure leadership and coordination from the Region to communications personnel in MCOs and COs in the region.

Provide training and workshops on communication and advocacy as appropriate to MCOs and COs, based on corporate communications policies.

Identify and synthesize best practices and lessons learned from RO, COs and MCOs ensure exchange of information;
Monitor and analyze media, web and social media and prepare analytical reports;
4. Manage web, social media and news media relations for the Regional Office:

Ensure media strategies are implemented in line with corporate guidelines to enhance the positioning of UN Women with the media, with a special focus on regional priority areas of concern;
Lead relationship building with press in country; maintain and update database of relevant contact;
Respond timely and clearly to media inquiries and to a variety of inquiries and information requests; identify impactful success stories/ issues, media talking points, news-related development and coverage of interest;
Facilitate interviews with senior and thematic managers; connect media with UN Women subject experts;
Pitch and write impactful programme stories for corporate platforms: global website, social media channels regularly

Provide technical and coordination support to the expansion of UN Women’s Media Compact in the region.

Organize press conferences, and press briefing sessions with internal experts and external partners

5. Build and maintain communications and advocacy focused partnerships:

Identify and develop new communication partnerships and alliances to enhance visibility; manage and nurture existing partnerships;
Liaise with advocacy partners and undertake outreach to civil society organizations, governments, and other groups to ensure that newsworthy information reaches the public and donors;
Guide and collaborate closely with communication colleagues in other offices to ensure consistency with corporate policies, messaging and initiatives;
Provide inputs to resource mobilization leads with programme/ results-oriented communications

6. Oversee the RO’s web/online presence and social media platforms:

Oversee and maintain (regional) websites, including developing content regularly;
Keep the RO’s web-presence updated and in the line with corporate web policy;
Tags donor relations empowerment of women gender perspective graphic design human rights journalism mass media media relations needs assessment peace and security press releases public relations resource mobilization strategic communication trainings women and girls

Oversee and manage (regional) social media accounts in line with corporate social media policy.

Coordinate the management of regional social media accounts in line with corporate social media policy or provides inputs to global corporate social media accounts

Key Performance Indicators

Quality communications strategy and timely implementation which leads to greater exposure and understanding of UN Women’s work

Quality and relevant advocacy materials and content or the website and social media channels

Regular interactions with mass media, as shown by coverage

Regular interactions with donors, as shown in increased funds

Regular exchange of information between Regional Office and Country Offices in the region as shown in coherent and relevant regional public presence


Core Values:

Respect for Diversity



Core Competencies:

Awareness and Sensitivity Regarding Gender Issues


Creative Problem Solving

Effective Communication

Inclusive Collaboration

Stakeholder Engagement

Leading by Example

Functional Competencies

Ability to lead and provide strategic communications efforts and guidance

Strong expertise in media relations

Strong knowledge of social media platforms and experience in social media outreach

Proven ability to undertake public advocacy campaigns

Strong knowledge of managing websites and content

Ability to communicate sensitively, effectively and creatively across different constituencies

Strong understanding of production, graphic design and photography standards

Strong oral and written communication and editing skills

Strong communication, networking and advocacy skills

Good knowledge of Africa-wide and local country media landscape

Knowledge of gender and human rights issues is desirable

Required Skills and Experience


Master’s degree (or equivalent) in communications, public relations, journalism or relevant field is required

A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.


At least 5 years of professional work experience at national or international level in journalism, communications or advocacy or public relations, including in media relations;
Experience in the use of media relations and social media.

Language Requirements

Fluency in English is required

Knowledge of French is an asset.

Please note that applications without a completed and signed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

UN Women Personal History form (P-11) can be downloaded from .

UNWOMEN is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.