Budget Specialist - GCP, Panama City, Panama

Organization: UNDP - United Nations Development Programme

Country: Panama

City: Panama City, Panama

Office: UNDP Panama

Closing date: Sunday, 10 January 2021

Job ID: 33360

Practice Area - Job Family: Management

Vacancy End Date: (Midnight New York, USA) 10/01/2021

Duty Station: Panama City, Panama

Education & Work Experience: I-Master’s Level Degree - 5 year(s) experience

Languages: English, Spanish

Grade: SB4

Vacancy Type: Service Contract (SC)

Posting Type: External

Bureau: Latin America & the Caribbean

Contract Duration: 1 year - renewable based on performance and budget availability

*** This Posting is open just for panamanian citizens or foreing persons with permanent residence and valid work permit for the country (Panamá).***


In 2009, UNDP launched the Green Commodities Programme (GCP) to improve the economic, social and environmental performance of agricultural and marine commodity sectors. The program now works in 11 countries addressing the sustainability challenges of 7 commodities - palm oil, cocoa, coffee, pineapple, fisheries, soy and beef.

In 2014, to support learning, knowledge sharing, collective action, global replication and the upscaling of successful practices across countries and commodities, the GCP established a community of practice, today known as the Green Commodities Community (GCC).

In 2017, the GCP started leading the implementation of the GEF-funded Good Growth Partnership (GGP) carried out in collaboration with Conservation International, the International Finance Corporation, UN Environment, the World Wildlife Fund and the governments of Indonesia, Paraguay, Brazil and Liberia.

The GGP is advancing an integrated "supply chain" approach to tackling the underlying root causes of deforestation from beef, oil palm, and soy, which together account for nearly 70% of deforestation globally. To reduce or take deforestation out of these commodity supply chains, production has to come from areas that do not contribute to further clearance of natural forests.

The GGP provides support to commodities‘ production, generates responsible demand, supports enabling financial transactions and fosters adaptive management and learning through Production and Adaptive Management and Learning child projects.

The objective of the Production child project is to encourage sustainable practices for oil palm and beef production while conserving forests and safeguarding the rights of smallholder farmers and forest-dependent communities.

The objective of the Adaptive Management and Learning (A&L) child project is to effectively leverage demand, transactions and support to production to ensure successful implementation of the GGP as a whole.

Committed to connect a larger pool of practitioners, the Green Commodity Community (GCC) will expand to include participants from the GGP in 2018 and also welcome other targeted initiatives and projects.

Under the supervision of the GCP Global Head and the GGP Global Project Manager , the Budget Specialist will be responsible for the management of the GCP and GGP Budgets in order to achieve the programme´s results and in compliance with UNDP rules and regulations.

Duties and Responsibilities

Specific duties and responsibilities:

Budget management at global level and country level:

Preparation and follow up of project budgets and Annual Workplans.

Prepare and submit budget revisions for Project Manager review and approval.

Implementation of efficient budget control mechanisms to ensure that projects utilize the available financial resources in an efficient and transparent manner, and that all financial activities are carried out on schedule and within budget to achieve project outputs.

Support the update of information in the Corporate Planning System and Atlas Project Management Module.

Support with financial information for donor reporting.

Support to the M&E team with budget implementation, delivery rates and any other requirement for quarterly reports, project boards, quality assesments.

Prepare GLJE´s for funds transfers to countries and/or responsible parties.

Support audit processes for assigned programme and projects.

Presentation of information for formulation of country projects work plans, budgets, proposals on implementation arrangements and execution modalities.

Support country teams on budget revisions and adequate upload of finance information in the Atlas Project Management Module.

Provision of guidance to the responsible parties on routine implementation of projects, tracking use of financial resources.

Accuracy verification of Combined Delivery Reports on a quarterly and yearly basis. Conduct monthly oversight of expenditures with country teams.

Tracking and reporting on mobilized resources.

Preparation of budget, delivery, execution and other reports as needed.

Support with the preparation of Financial Plans and Forecast of the Programme.

Support with the preparation and review of budgets for proposals and new initiatives.

Full compliance with UN/UNDP rules and regulations and other relevant policies on financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.

Accounting and administrative support:

Proper control of the supporting documents for payments and financial reports.

Maintenance of internal expenditures control system which ensures that transactions are correctly recorded and posted in Atlas.

Tracking and reporting of mobilized resources

Tags cocoa coffee collective action commodities corporate planning environmental performance financial resources fisheries international finance knowledge sharing latin america palm oil project management project manager public administration supply chain

Timely corrective actions on erroneous data in Atlas. Preparation of financial reports as required.

Follow-up with partners on contributions.

Provide chartfields for payments of DPC, travel, others.

Support any other operational activity as needed.


Corporate Competences:

Demonstrates integrity by modelling the UN´s valued and ethical standards

Promote the vision, mission and strategic goals of UNDP

Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Treats people fairly without favoritism

Technical Skills:

Demonstrated ability in the financial and operational management of projects and liasing and cooperating with governments officials, NGO´s, donors, etc.

Maintaining information and databases

Fundamental knowledge of processes, methods and procedures.


Well organized

Solution oriented and analytical

Self-motivated and able to work under pressure

Excellent interpersonal skills and ability to communicate effectively, both orally and in writing

Ability to establish effective working relations in a multicultural team environment

Promoting team work

Client oriented

Required Skills and Experience


Master in finance, Accounting, Business, Public Administration, or related fields is a mandatory requirement.


At least 5 years of progressively responsible budget management experience is required.

Experience in Project management is desirable.

Experience in handling of web-based management systems. Experience in ATLAS is an advantage.

Previous experience working in UNDP and GEF projects is considered an asset

Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages.

Language Requierments

Fluency in English and Spanish required


Applications received after the deadline will not be considered.

Only those candidates from the short list will be contacted.

This ad is open only to Panamanian citizens or foreign persons with residence and valid work permit to work in the country.

Important applicant information

All posts in the SC categories are subject to local recruitment; therefore this position is open for Panamanian citizens or non-nationals with permanent residence and valid work permit only.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.