Resource Management Associate, SC-6, Bridgetown, Barbados

Organization: United Nations World Food Programme (WFP)

Country: Barbados

City: Bridgetown, Barbados

Office: WFP in Bridgetown, Barbados

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP

We are the largest humanitarian agency fighting hunger worldwide and the 2020 Nobel Peace Prize Laureate. Our mission is to help the world achieve Zero Hunger in our lifetimes. Every single day, we work worldwide to make sure that no child goes to bed hungry and that the poorest and most vulnerable can access the nutritious food they need.

At WFP, we are looking for a Resources Management Associate hired on a Service Contract (SC-6) in Bridgetown, Barbados that will be the focal point for budget and resource analysis and programming activities, and the delivery of administrative support services. Also, you will work closely with Finance and colleagues in other functional areas to ensure the efficient, effective and right utilisation of funds.

This position will be under the supervision and mentorship of the Deputy Country Director.

KEY ACCOUNTABILITIES (not all-inclusive)

In this role, you will be responsible for two main areas: I. Administration

Contribute to planning, monitoring and processing administrative tasks related to procurement, travel management, inventory management, and human resources.

Oversee the management of paper and electronic records within established procedures including office filing and reference system and incoming and outgoing correspondences, to ensure swift and easy data access of general management files as required.

Support the provision of the full range of business support services to staff including the maintenance of personnel files, facilities management, and protocol, working in close coordination with internal and external counterparts.

Adapt and update administrative processes, supporting the implementation of operating procedures, in order to contribute to the continuous improvement of administrative services in the area of responsibility.

II. Budget & Programming

Contribute towards the development of activities, plans, processes and procedures ensuring compliance with wider budget programming policies and WFP standards.

Review budget plans, supervise and analyse project financial performance and make recommendations in compliance with WFP financial policies and procedures to support financial analysis and optimisation of resources.

Provide comprehensive analysis on fund and grant balances identifying surpluses and deficits, and suggest corrective measures, to support maximum fund utilization and decision-making process.

Support pipeline management ensuring efficient monitoring, to prevent and address pipeline breaks and maximise operational effectiveness; and alert supervisors to approaching target dates for unassigned funds and potential resource shortfalls or surpluses.

Collate and analyse data, and contribute to the preparation of accurate and timely reports, to enable decision-making and consistency of information presented to senior management and external partners.

Enter budget plans and revisions in the corporate systems, to ensure data is timely and accurately collected enabling easy access to information and supporting planning and decision-making.

Monitor actions related to project closure and resource transfer and refer potential issues to the supervisors.

Contribute ideas to senior officers for improvement to systems, techniques, tools and procedures to better supervise and handle budgets and funds.

Provide mentorship to other support staff and contribute to their learning and development in budget planning, fund management and operational planning, to facilitate continuity and consistency in services delivered.

STANDARD MINIMUM QUALIFICATIONS

Tags access to information continuous improvement data analysis facilities management gender parity human resources office management procurement support services technical training

Completion of secondary school education is needed. A post-secondary certificate in the related functional areas is highly preferable.

A minimum of six years of meaningful professional experience is required.

Experience in supporting the preparation, monitoring and management of budgets and handling financial transactions.

Has experience working with third-party vendors and/or auditors.

Has experience in managing or supervising general administrative work.

Proficiency (level C) in English is required.

Experience in the UN, NGOs and/or International Organizations will be considered a plus.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

Knowledge of specialized common business practices and methods, gained through relevant technical training and experience.

Ability to develop and maintain relationships with a range of individuals in order to provide a high-quality support services.

Ability to carry out data analysis and independently rectify problems requiring attention or make relevant recommendations to the Country Office management.

Ability to monitor and record financial transactions.

Good communication skills required to give and receive information and work with a variety of individuals.

Ability to maintain confidentiality.

TERMS AND CONDITIONS

This vacancy is open to citizens of Barbados or CARICOM Member States. Relocation support will not be granted.

The selected candidate will be employed on a Service Contract (SC-6) for twelve months that does not carry any expectancy of renewal.

DEADLINE FOR APPLICATIONS

January 3, 2021

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We look for applicants with the highest integrity and professionalism who share our humanitarian values. We commit to promote diversity, gender parity and equality between men and women.

WFP strives to build a work environment that is safe and supportive, and free of sexual harassment and abuse of authority. We believe in open communication, and every individual at WFP is treated with respect regardless of gender, age, ethnicity, religious and political beliefs, etc.

Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.