Procurement Officer, Vienna, Austria
Organization: International Atomic Energy Agency (IAEA)
City: Vienna, Austria
Office: IAEA Vienna, Austria
Closing date: Monday, 1 February 2021
Procurement Officer (P3)
( 2020/0593 (189440) )
Organization: MTPS-Office of Procurement Services
Primary Location: Austria-Vienna-Vienna-IAEA Headquarters
Job Posting: 2021-01-04, 10:33:04 AM
Contract Type : Fixed Term
Probation Period : 1 Year
This vacancy notice may be used to fill multiple positions.
The Department of Management (MT) provides a ‚platform of services‘ that serves as a foundation for the successful delivery of the IAEA’s scientific and technical programmes. Its mission statement is as follows: "MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose". Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment, and ensures that all Board documents are translated and distributed on a timely basis to Member States.
The Office of Procurement Services procures goods and services with over 100M Euros per year, a third of which is for delivery to counterparts in Member States, and the remainder is for delivery to the IAEA’s Headquarters in Vienna, and its offices and laboratories. The Division procures, among others, specialized construction services, specialized equipment for use in the wide range of areas related to nuclear and radioactive technologies, activities and material, including medical area, as well as various laboratory supplies and analytical instruments.
Reporting to the Team Leader, the Procurement Officer is responsible for the procurement of a variety of commercially-available goods and services.
The Procurement Officer is a contracting and negotiating authority within delegated limits. Specifically, he/she is: (1) a Specialist in the procurement of a specific range of commodities and services;
(2) an agent promoting the principles of best value for at all stages of the procurement cycle; and
(3) an analyst reviewing existing policy, processes and procedures and recommending improvements.
Functions / Key Results Expected
As an expert for a particular category of goods and services, research and analyse the market, demand, stakeholder’s requirements, develop standards and criteria for the evaluation of goods, services and suppliers, and develop and implement a variety of procurement strategies
Initiate and follow through on medium complex procurement projects.
Prepare medium complex Procurement Plans and propose a Procurement Strategy and issue tenders and contracts for goods, equipment and services.
Lead the evaluation committee members, ensure that different options and outcomes are considered.
Document results in a procurement plan and exercise signatory authority for procurements up to Euro 100 000.
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Award and manage the contract during the post-award period by monitoring completion timelines and approved contracted budget, ensuring key performance indicators are documented and tracked.
Meet with vendors to discuss performance issues that may have occurred.
Keep abreast of best practices and makes recommendations for continuous process and policy improvements.
Competencies and Expertise
Planning and Organizing
Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.
Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.
Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.
Actively contributes to achieving team results. Supports team decisions.
Commitment to continuous process improvement
Plans and executes activities in the context of quality and risk management and identifies opportunities for process, system and structural improvement, as well as improving current practices. Analyses processes and procedures and proposes improvements.
Identifies and builds partnerships. Develops and maintains long lasting partnerships to strengthen relationships. Delivers programmatic outputs and acquires resources in support of Agency goals.
Persuasion and influencing
Persuades and influences effectively by building support for ideas and initiatives through the effective presentation of facts and evidence. Identifies and anticipates partner and stakeholder needs to gain their commitment.
Ability to analyze information, identify critical elements, assesse consequences of different courses of action, and draw logical conclusions.
Guidance and Training
Ability to actively share knowledge and information with others and adopt a learning approach towards work through training, mentoring or networking.
Familiarity using Oracle Procurement/iProc will be an asset.
Ability to be open to new ideas, understand the need for change, and adapt accordingly. Ability to identify and propose solutions to challenges.
Qualifications, Experience and Language skills
in Business Administration, Public Administration, Commerce, Engineering, Science, Law or other relevant discipline.
At least five years of progressively responsible professional experience in high volume procurement operations of which at least two at the international level or in a company related to Agency’s mandate.
Knowledge of international trading practices and of a sector related to the Agency’s mandate is an advantage.
Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $60962 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 32066*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks‘ annual vacation, home leave, pension plan and health insurance
Applications from qualified women and candidates from developing countries are encouraged
Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process