National Finance Officer, Skopje, North Macedonia

Organization: Organization for Security and Co-operation in Europe (OSCE)

Closing date: Monday, 11 January 2021

Issued by: OSCE Mission to Skopje

Vacancy number: VNSKPN00591

Vacancy type: Local Contracted

Grade: NP2

Number of posts: 1

Duty station: Skopje

Date of issue: 17 December 2020

Deadline for application: 11 January 2021 - 23: 59 Central European Time (CET/CEST)

Background

OSCE field operations are the front line of the OSCE’s engagement on the ground, supporting host authorities in fulfilling OSCE commitments and implementing a comprehensive approach to security. The OSCE Mission to Skopje is the Organization’s longest-serving field operation working on inter- ethnic relations, early warning, the rule of law, democratic governance and transnational threats and organized crime.

Tasks and Responsibilities

Under the direct supervision of the Chief of Fund Administration, the incumbent is responsible for managing all daily financial aspects of the Mission and performing duties related to the Mission budget, general financial management, payments and cash management, general ledger and financial reporting. More specifically, the incumbent is responsible for:

Assisting in the preparation and implementation of the Mission’s budget, providing data information and projections; recommending internal procedures related to the formulation, transfer and implementation of the Unified Budget and Extra-budgetary contributions; Monitoring budgetary expenditures within approved budget and ensuring that funds are in balance and do not exceed approved allotments; proposing budget adjustments when necessary; reviewing requests for additional resources and taking appropriate action with the Budget Unit, Secretariat; Providing advice and guidance on the organization’s financial practices and ensuring that all internal control systems are being implemented as set out in the procedures, if needed, drafting recommendations for modifications of internal procedures; Supervising and organizing the work of the Finance Division (team of four) and monitoring the efficiency of their output and performance; providing guidance to staff as required; Briefing local and international staff on the application and interpretation of Financial Regulations, Instructions and policies; Overseeing and examining all prepared payment vouchers; reviewing transactions and documents; approving all payment and receipt vouchers for entry to the General Ledger; verifying correctness of entries of all accounting data and account reconciliation; ensuring that all income and expenditure are properly recorded in the General Ledger and that financial rules and budgetary requirements have been met; Advising on appropriate banking arrangements and cash replenishment cycle of the Mission, ensuring proper cash-flow management; forecasting the cash requirements of the Mission and liaising with the Treasury Assistant to ensure effective and efficient use of cash resources in the Mission; Under delegated authority, acting as the primary responsible for vendor and other payments and examining and approving all payment vouchers in relation to vendor and other payments to ensure that Financial Rules and budgetary requirements have been met; Supervising the payment of salaries and Board and Lodging Allowance for all Mission Members; Maintaining relations with local banks to ensure smooth operation of the Mission’s banking transactions; Performing and/or supervising the preparation of financial and administrative reports for internal use, for submission to the OSCE Secretariat and for submission to policy-making organs, ensuring the timeliness and accuracy of financial reporting; maintaining and presenting financial statements and preparing and reporting on the monthly budget and expenditure utilization; Ensuring the implementation of recommendations of the OSCE internal and external Auditors related to finance matters; Performing other duties as requested.

Necessary Qualifications

Citizenship of or permanent residence in the Republic of North Macedonia;
First level university degree in accounting, business administration, financial management or diploma in charter accounting from a recognized Institute;
Minimum four (4) years of professional experience in accounting and financial management, preferably in an international environment;
Computer literate with practical experience with Microsoft Office applications;
Practical knowledge and experience with accounting software and ERP systems;
Excellent written and oral communication skills in English language and in the local language(s);
Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity.

Valid driving license.

Required competencies

Core values

Commitment: Actively contributes to achieving organizational goals

Tags finance officer financial management financial regulations financial reporting gender perspective oral communication organized crime rule of law

Diversity: Respects others and values their diverse perspectives and contributions

Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles

Accountability: Takes responsibility for own action and delegated work

Core competencies

Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization

Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment

Planning: Works towards the achievement of goals in a structured and measured manner

Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions

Initiative-taking: Proposes and initiates new ideas, activities and projects

Flexibility: Responds positively and effectively to changing circumstances

Managerial competencies (for positions with managerial responsibilities)

Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment

Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them

Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

Monthly remuneration, subject to social security deductions, is approximately EUR 2,144.00.

Social benefits will include participation in the Cigna medical insurance and the OSCE Provident Fund.

Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.

How To Apply

All candidates must apply online, using the OSCE online application link, found under //jobs.osce.org/‘>https: //jobs.osce.org.

Please note that applications received after the deadline, submitted in different formats than the OSCE Online Application Form or in other languages than the English language would not be considered.

The recruitment procedure may take up to two months and we will be in further contact with you only if you are selected for an interview. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, or offer the position with modified terms of reference or a different duration.

The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds.

Please be aware that the OSCE does not request payment at any stage of the application and review process.