Senior Accounts Associate & Accounts Associates - Financial Management Centre, Copenhagen, Denmark

Organization: UNICEF - United Nations Children’s Fund

Country: Denmark

City: Copenhagen, Denmark

Office: UNICEF Copenhagen

Closing date: Tuesday, 26 January 2021

1 x Senior Accounts Associate (GS-7) & 2 x Accounts Associates (GS-6), Financial Management Centre, Supply Division, Cph

Job no: 537392

Position type: Temporary Appointment

Location: Denmark Division/Equivalent: Field Results Group

School/Unit: Copenhagen

Department/Office: Supply Division, COPENHAGEN

Categories: G-7, G-6

1 x Senior Accounts Associate (GS-7) & 2 x Accounts Associates (GS-6)

GAVI Accounting Unit

Financial Management Centre, UNICEF Supply Division

364 day temporary appointments

These positions are placed in the GAVI Accounting Unit (GAU) of the Financial Management Centre in UNICEF’s Supply Division. GAU is responsible for financial management of ca. $1.5 billion annual GAVI procurement services operations focused on procurement of vaccines and vaccine related supplies for GAVI eligible countries. The scope of GAU’s work is forecast to increase substantially in 2021 and subsequent years as a result of the Covid-19 crisis. UNICEF will handle the procurement of vaccines and vaccine related devices for the COVAX facility. COVAX is co-led by the GAVI vaccines alliance, the WHO and the Coalition for Epidemic Preparedness Innovations (CEPI). It is designed to discourage national governments from hoarding COVID-19 vaccines and to focus on first vaccinating the most high-risk people in every country. Approximately 1.7 billion does are expected to be available through the COVAX facility in 2021.

The three temporary positions will support the Accounting Officer who is responsible for financial management and reporting for the GAVI procurement activity for the COVAX facility within UNICEF. The positions will support the Accounting Officer in ensuring that the financial accounting and reporting of the transactions related to the GAVI Trust Fund for procurement of COVAX vaccines and vaccine-related devices is accurate and in accordance with UNICEF’s Financial Rules and Regulations and donor agreements.

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Senior Accounts Associate (GS-7 level)

Summary of key functions/accountabilities:

Performs financial accounting and analysis for the Unit. Processes, reviews and analyzes the SAP transactions, payments and account balances for area of responsibility, and identifies and initiates required adjustments.

Creates, reviews and maintain master data in SAP relating to areas of responsibility. Establishes budget planning limitations in SAP. Recommends budget revisions in accordance with Memoranda of Understanding (MOUs) and UNICEF’s Financial Rules and Regulations. Monitors project accounts for compliance with financial limitations.

Designs and prepares financial reports for internal management, external donors and other third parties. Prepares exception and/or periodic reports, statements, schedules, summaries, analysis and document work papers relating to areas of responsibility.

Monitors and ensures systems and reports comply with UNICEF’s Financial Rules and Regulations, and third-party requirements.

Performs the duties of a key-user for the Financial Management & Administration Centre, provides advice to staff on SAP processes and resolves error messages noted in the processing of the SAP transactions. Participates in the design, testing and implementation of new and revised systems relating to area of responsibility. Designs Excel spreadsheets and Access databases to support the monitoring of special projects.

Identify and recommend system and process improvements identified during performance of duties and responsibilities.

Executes period-end accounting procedures and reconciliations for area of responsibility.

Develop and prepare financial reports for internal management and external donors and other third parties.

Prepare exception and/or periodic reports, provide analysis and document work papers relating to areas of responsibility

Identify and recommend system and process improvements. Participate in the design, testing and implementation of new or revised systems changes or upgrades.

Performs other ad hoc tasks in related areas as required and provide back up support to colleagues within the respective unit.

To qualify as a Champion for every Child you will have...

Required:

Valid work permit and residency in Denmark at the time of submitting the application. Note that the selected candidate is responsible for obtaining any required extension of their residency permit as an extension cannot be dependent on an employment with UNICEF.

Completion of secondary education with additional training in Commerce, Accounting, Finance, economics, public administration, management information technology or other related field.

A minimum of 7 years of relevant work experience related to financial management of trust funds, donor reporting, project management, budgeting, financial monitoring and reporting.

Knowledge of programme and financial approval processes.

Intermediate to advanced knowledge of MS Office package, particularly Access and Excel.

Knowledge of computerized accounting application systems.

Fluency in English.

Desirable:

Experience developing financial monitoring tools and applications in MS Excel (pivot tables) and Power BI (or similar relational database application).

Good knowledge of Financial rules and regulations related to trust accounts.

Experience in financial, budgeting, logistics, project modules of SAP or experience with another similar ERP system.

Proficiency in another UN language (Arabic, Chinese, French, Russian, Spanish).

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2 x Accounts Associates (GS-6 level)

Key functions/accountabilities:

Performs financial accounting and analysis for the Unit. Processes, reviews and analyzes the SAP transactions, payments and account balances for area of responsibility, and identifies and initiates required adjustments.

Creates, reviews and maintain master data in SAP relating to areas of responsibility. Establishes budget planning limitations in SAP. Recommends budget revisions in accordance with Memoranda of Understanding (MOUs) and UNICEF’s Financial Rules and Regulations. Monitors project accounts for compliance with financial limitations.

Designs and prepares financial reports for internal management, external donors and other third parties. Prepares exception and/or periodic reports, statements, schedules, summaries, analysis and document work papers relating to areas of responsibility.

Monitors and ensures systems and reports comply with UNICEF’s Financial Rules and Regulations, and third party requirements.

Tags accounting and reporting covid financial accounting financial management information technology logistics monitoring and reporting procurement project management public administration reconciliation trust funds

Performs the duties of a key-user for the Financial Management & Administration Centre, provides advice to staff on SAP processes and resolves error messages noted in the processing of the SAP transactions. Participates in the design, testing and implementation of new and revised systems relating to area of responsibility. Designs Excel spreadsheets and Access databases to support the monitoring of special projects.

Identify and recommend system and process improvements identified during performance of duties and responsibilities.

Executes period-end accounting procedures and reconciliations for area of responsibility.

Performs other ad hoc tasks in related areas as required and provide back up support to colleagues within the respective unit.

Required:

Valid work permit and residency in Denmark at the time of submitting the application. Note that the selected candidate is responsible for obtaining any required extension of their residency permit as an extension cannot be dependent on an employment with UNICEF.

Completion of secondary education with additional training in Commerce, Accounting, Business, Finance or other related field area.

Minimum 6 years of broad accounting experience, preferably in an international / governmental (non-profit) organization.

Proficiency in computerized accounting application systems and procedures and PC software, e.g. Excel, Word, Power BI.

Fluency in English

Desirable:

Experience in the areas of project management and systems development

Experience in the areas of project and/or trust fund accounting

Knowledge of SAP (GM, FM, CO, FI, SD, MM)

Proficiency in another UN working language (Arabic, Chinese, French, Russian and Spanish) is an asset

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For all positions, you will demonstrate...

Core Values attributes

Care

Respect

Integrity

Trust

Accountability

Core competencies skills

Builds and maintains partnerships

Demonstrates self-awareness and ethical awareness

Drive to achieve results for impact

Innovates and embraces change

Thinks and acts strategically

Manages ambiguity and complexity

Works collaboratively with others

Functional Competencies:

Analyzing

Applying Technical Expertise

Planning and Organizing

Following Instructions and Procedures

To view our competency framework, please click here: https://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

Remarks

The closing date is 26 January 2021. Kindly note that all applications should be in English and that applications outside of the online recruiting system will not be accepted. Kindly also note that diversity and gender balance are factors in the selection process. Queries can be directed to Lilia Winkel-Petersen at lwinkel@unicef.org.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

Visit us at www.unicef.org/supply/

Advertised: Jan 12 2021 Romance Standard Time Application close: Jan 26 2021 Romance Standard Time