Safeguards Implementation Committees Associate, Vienna, Austria
Organization: International Atomic Energy Agency (IAEA)
City: Vienna, Austria
Office: IAEA Vienna, Austria
Closing date: Wednesday, 27 January 2021
Safeguards Implementation Committees Associate(G6)
( 2020/0560 (009973) )
Organization: SGIM-Division of Information Management
Primary Location: Austria-Vienna-Vienna-IAEA Headquarters
Job Posting: 2020-12-16, 4:45:58 PM
Contract Type : Fixed Term
Probation Period : 1 Year
The Department of Safeguards is the organizational hub for the implementation of IAEA safeguards. The IAEA implements nuclear verification activities for some 180 States in accordance with their safeguards agreements. The safeguards activities are undertaken within a dynamic and technically challenging environment including advanced nuclear fuel cycle facilities and complemented by the political diversity of the countries.
The Department of Safeguards consists of six Divisions: three Operations Divisions: A, B and C, for the implementation of verification activities around the world; three Technical Divisions: Division of Concepts and Planning, Division of Information Management, and Division of Technical and Scientific Services; as well as two Offices: the Office of Safeguards Analytical Services and the Office of Information and Communication Services.
The main objective of the Department is to maintain and further develop an effective and efficient verification system in order to draw independent, impartial and timely safeguards conclusions, thus providing credible assurances to the international community that States are in compliance with their safeguards obligations. The departmental operating environment is interactive, participative and dynamic with continuous inputs received from the Board of Governors, the General Conference, policy- and decision-makers, as well as counterparts in Member States and in the international development community.
The Division of Information Management comprises four Sections and provides the Department of Safeguards with data processing services, secure information distribution, information analysis and knowledge generation necessary to draw independent, impartial and soundly based safeguards conclusions.
Reporting to the Director, the Safeguards Implementation Committees Associate provides administrative and technical assistance to the Chairs and Technical Secretaries of the interdepartmental Safeguards Implementation Committees (SIC and SIS-C). He/she coordinates SIC and SIS-C meetings, including the preparation and processing of associated documentation and the promotion of best practices in the State evaluation process. The Safeguards Implementation Committees Associate is also responsible within the Division for ensuring coordination in the preparation of SGIM’s contributions to the State evaluation process and other Departmental core business activities.
Functions / Key Results Expected
Provide administrative support for the planning and coordination of the SIC and SIS-C meetings, which review up to 50 State Evaluation Reports (SERs) annually with meetings scheduled twice or three times per month, including the preparation of documentation packages for the Committee Chairs.
Act as the coordinator and focal point for the receipt of all State evaluation related documents from Operations Divisions.
Contribute to an initial review and quality check of SERs for completeness and to ensure a high level of consistency of the technical, policy and legal content, following up with Country Officers as required.
Coordinate Divisional contributions to State evaluations and related processes through the organization of regular review meetings and ensuring the consolidation of SGIM inputs to State Evaluation Groups.
Attend SIC and SIS-C meetings and provide support to Technical Secretaries in preparing the minutes, coordinating the clearance process, and finalizing the records taking into consideration members‘ comments.
Assist the SIC and SIS-C Technical Secretaries in the forward planning of the annual Departmental meeting schedule for the Safeguards Implementation Report (SIR), liaising with Operations Divisions and administering changes during the cycle as required.
Tags civil servants data processing data processing services database management document management information management knowledge management nuclear fuel cycle risk management
Promote knowledge management and best practice in the State evaluation process by providing guidance and training to staff at all levels in the Department, inter alia on timely and secure information circulation.
Contribute to the development and keep up to date the SIC, SIS-C and SGIM-related webpages to promote the sharing of relevant information.
Liaise with the Departmental security team on issues pertaining to the information access policy and its implementation.
Maintain the repository of recommendations and follow up resulting from SIC and SIS-C deliberations.
Competencies and Expertise
Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.
Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.
Actively contributes to achieving team results. Supports team decisions.
Planning and Organizing
Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.
Analyses information to identify cause and effect relationships and correlations. Identifies critical elements and assesses consequences of different courses of action and proposes solutions.
Helps clients to analyse their needs. Seeks to understand service needs from the client’s perspective and ensure that the client’s standards are met.
Commitment to continuous process improvement
Plans and executes activities in the context of quality and risk management and identifies opportunities for process, system and structural improvement, as well as improving current practices. Analyses processes and procedures, and proposes improvements.
Correspondence and Written Communication
Expertise in drafting and reviewing highly technical documents for completeness and consistency, for example, summaries, reports, and meeting minutes.
Discretion and Respect for Confidentiality
Understanding of procedures for handling confidential and sensitive information.
Expertise in the workflow management and repository of documents.
MS Office (Word, Excel, Outlook, PowerPoint)
Proven expertise in all MS Office applications. Experience of database management, data retrieval applications, and document management an asset.
Safeguards System, Basic
Solid understanding of safeguards systems and procedures.
Qualifications, Experience and Language skills
Completed secondary education.
Minimum of six years of relevant working experience, preferably related to safeguards implementation at headquarters or in the field.
Experience of contributing to complex analytical processes and performing related quality checks on technical documentation.
Experience in coordination tasks, e.g. scheduling and preparing meetings, related documentation, and minute taking.
Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 54871 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks‘ annual vacation, pension plan and health insurance
Appointment is subject to a satisfactory medical report. Recruitment will be on a LOCAL BASIS only. Outside applicants are required to supply to the IAEA or to authorize it to seek all information relevant to their suitability for employment by the IAEA. Testing may be part of the recruitment process.
Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.