Intern - Information Management, New York, United States

Organization: Resident Coordinator System

Country: United States

City: New York, USA

Office: RCS in New York, USA

Grade: I-1

Closing date: Tuesday, 13 April 2021

Posting Title: INTERN - INFORMATION MANAGEMENT, I (Temporary Job Opening)

Job Code Title: INTERN - INFORMATION MANAGEMENT

Department/Office: Resident Coordinator System

Duty Station: NEW YORK

Posting Period: 14 January 2021 - 13 April 2021

Job Opening Number: 21-Documentation and Information -RCS-148123-J-New York (A)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Organisational Setting and Reporting

The United Nations Secretariat is seeking motivated interns to support the work of the Development Coordination Office. DCO is the secretariat to the UN Sustainable Development Group (UNSDG) and manages the Resident Coordinator (RC) system. Resident Coordinators are the highest-ranking representatives of the United Nations development system (UNDS) at the country level and are the designated representative of - and report to - the UN Secretary-General. RC’s have responsibility to lead United Nations Country Teams, ensure system-wide accountability on the ground for the United Nations Sustainable Development Cooperation Framework (Cooperation Framework), and coordinate UN support to countries in their implementation of the 2030 Agenda.

Our interns can take up assignments with any Section of the Policy and Programming Branch of the Office, including (1) Policy and Innovations; (2) Inter-agency Programme Facilitation, (3) Strategic Partnerships, and (4) Sustainable Development Goals Financing. Interns may also work on cross-branch projects within the Office (with the Front Office, Communications and Results Reporting Branch, RC system Leadership Branch, and Business Management Branch). Interns work full time, five days per week (40 hours), report to full-time professional staff in our teams, and focus on one of the three tracks set out below under Responsibilities.

The internship is for a minimum period of three months full-time, with possibility of extension up to six months. In their cover note, interested candidates should indicate their availability (please specify to/from dates):

Winter/Spring (January - April)

Summer (May - August)

Fall (September - December)

In the cover note, candidate should also indicate the track they are interested in:

Track 1: STRATEGIC PLANNING, INNOVATION AND ANALYTICS

Track 2: POLICY ANALYSIS, SUPPORT, AND PROGRAMME FACILITATION

Track 3: KNOWLEDGE MANAGEMENT AND COMMUNICATIONS

The United Nations internship programme does not provide remuneration. All internship related expenses - travel, insurance, living, etc. - are the responsibility of the intern, sponsoring Government or institution; The UN accepts no responsibility for costs arising from accidents, illness or death during the internship;
Interns are not eligible to apply for, or be appointed to, any post in UN during the period of the internship or for six months immediately following the end of the internship. The intern must provide proof of enrolment in health insurance plan. Interns are not staff members and may not represent the UN in any official capacity. Due to the high volume of applications received, we can only contact successful candidates.

Applicants from developing countries are encouraged to apply.

Applicants that are persons with disabilities are encouraged to apply.

Responsibilities

ALL TRACKS: COORDINATION AND EXECUTIVE SUPPORT

Support the preparation of senior-level management meetings (including UNSDG and other inter-agency meetings), conferences and retreats

Support the preparation of country-level meetings organized from the global level

Support the preparation of slide decks, background and option papers for meetings

Support the tracking and analysis of UNSDG decisions and their implementation

Help ensure consistent visual concepts and language are used

Assist in the preparation of speeches and talking points

TRACK 1: STRATEGIC PLANNING, INNOVATION AND ANALYTICS

Support analytics on issues relating to the UNSDG, including cross-cutting needs, priorities, resources, risks and performance

Support the team to design and wireframe dashboards and visualizations for UNSDG members, and DCO senior managers, and provide user support

Support the analytics teams in maintaining key data sets, data models, indices and reports

Support data mining, process optimization, metrics development and forecasting

Support the preparation of analytical slide decks for policymakers

TRACK 2: POLICY ANALYSIS, SUPPORT, AND PROGRAMME FACILITATION

Help monitor, identify and analyze geographic, political and thematic global trends (across all units of the Policy and Programme branch)

Support the preparation of analytical reports, papers, talking points and correspondences

Assist in coordinating the formulation of strategies, programmes and policies

Support all areas of the policy process: identification and agenda building, policy development, formulation and adoptions, implementation, and evaluation

Support the knowledge management of policy and programme data/information

Support the preparation of meetings, events, talks and visits

TRACK 3: KNOWLEDGE MANAGEMENT AND COMMUNICATIONS

Help facilitate various online communities of practice

Help collate guidance materials on knowledge capture and sharing

Support market intelligence around knowledge management and organizational learning

Support the design and regular update of the corporate knowledge platforms

Tags business management communities of practice covid human rights humanitarian law information management internship knowledge management resident coordinators senior manager sustainable development sustainable development goals

Assist collection and sharing of emerging good practice and lessons for DCO and UNSDG members

Support the design and communications multimedia products and materials developed by the Office

Help shape, design and implement the learning programme for staff in the Resident Coordinator’s Offices

Competencies

COMMUNICATION

Speaks and writes clearly and effectively

Listens to others, correctly interprets messages from others and responds appropriately

Asks questions to clarify and exhibits interest in having two-way communication

Tailors language, tone, style and format to match the audience

Demonstrates openness in sharing information and keeping people informed

PLANNING AND ORGANIZING

Develops clear goals that are consistent with agreed strategies

Identifies priority activities and assignments; adjusts priorities as required

Allocates appropriate amount of time and resources for completing work

Foresees risks and allows for contingencies when planning

Monitors and adjusts plans and actions as necessary

TECHNOLOGICAL AWARENESS

Actively seeks to apply emerging technology across tasks

Keeps abreast of available technology

Understands applicability and opportunities of technology for the organization

All Interested Candidates Must

Be computer literate in standard software applications;
Have a keen interest in the work of the United Nations and a personal commitment to the ideals of the Charter;
Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Education

To qualify for an internship with the United Nations Internship Programme, the following conditions must be met:

Applicants must meet one of the following requirements: (a) be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher); (b) be enrolled in, or have completed the final academic year of a first university degree programme (minimum bachelor’s level or equivalent). OFFICIAL WRITTEN PROOF FROM THE UNIVERSITY SUPPORTING ONE OF THE ABOVE POSSIBILITIES MUST BE ATTACHED TO THE INSPIRA APPLICATION);
Be computer literate in standard software applications;
Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and,

Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and

views.

Work Experience

No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.

Applicants to the UN Internship Programme are not required to have professional work

experience. Is your field of study closely related to the type of internship you are applying for?

Languages

Fluency in English (both oral and written) is required; knowledge of another UN official language is an advantage.

Assessment

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Considered candidates will be contacted by the hiring manager for further assessment.

Special Notice

A completed online application (Cover Note, Personal History Profile as well as proof of enrolment and/or graduation) is required. Incomplete applications will not be reviewed. The Cover Note must include:

Degree Programme (What are you currently studying?)

Graduation Date (When will you graduate or when did you graduate from the programme?)

List the IT skills and programmes that you are proficient in.

List your top three areas of interest.

Explain why you are the best candidate for this specific internship.

Explain your interest in the United Nations Internship Programme in general and this assignment in particular.

In your online Personal History Profile, be sure to include all past work experiences, IT skills, and three references. Do not forget to attach your proof of enrolment or graduation.

Due to the high volume of applications received, ONLY successful candidates will be contacted.

Remote Internships (COVID-19).

English: In the context of the COVID-19 pandemic, applicants may be requested to undertake the internship remotely in view of constraints regarding visa issuance, international travel and access to UN premises. Applicants must be willing and prepared to undertake the internship remotely for a part or the entirety of the internship.

French: Dans le contexte de la pandémie de maladie à coronavirus (COVID-19), et compte tenu des contraintes liées à la délivrance des visas, aux voyages internationaux et à l’accès aux locaux de l’ONU, il peut être demandé aux candidates et candidats d’effectuer leur stage à distance, en totalité ou en partie.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term "sexual exploitation" means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term "sexual abuse" means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term "sexual harassment" means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on "Manuals" hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS‘ BANK ACCOUNTS.