Senior Programme Assistant, Bishkek, Kyrgyzstan

Organization: Organization for Security and Co-operation in Europe (OSCE)

Country: Kyrgyzstan

City: Bishkek, Kyrgyzstan

Office: OSCE Bishkek

Closing date: Monday, 8 February 2021

Issued by: OSCE Programme Office in Bishkek

Vacancy number: VNKYRG01035

Vacancy type: Local Contracted

Grade: G6

Number of posts: 1

Duty station: Bishkek

Date of issue: 11 January 2021

Deadline for application: 8 February 2021 - 23: 59 Central European Time (CET/CEST)

Background

The incumbent is a Senior Programme Assistant, assigned to perform duties under the direct supervision of the National Programme Officer and overall supervision of the Head of Politico-Military Dimension (HoPMD).

Tasks and Responsibilities

Collect, register, report and maintain information on assigned project activities by reviewing reports and establishing and maintaining liaison with partners for implementation, following up on all aspects of the project including project formulation and provision of functional support to project implementation; in coordination with partners for implementation assess program implementation, monitoring and evaluation and other related issues; report regularly to the Project Manager (PM), prepare various written outputs, draft background and briefing papers; Follow up on the implementation progress of ongoing projects, investigating designated project activities, discussing findings with the PM to identify implications for the work of the OSCE Programme Office in Bishkek as well as rationale and context of project activities, considering problem identification and problem resolution; Coordinate the collection and verification of documents, actions and data; assemble and edit basic data required for planning and negotiation, as instructed by the PM; check project documents for clarity, consistency and completeness; Prepare project/programme reports, activities and budget requirements for the planning of Unified Budget; plan, coordinate and develop project budgets in close cooperation with Fund Administration Unit in the Office; follow up and keep records on project expenditures and overall financial status; prepare PRs and requests for payment, prepare and submit financial reports for the expenditures of UB and ExB projects if needed; Compile general background information from available sources for the assigned sector or area; design and draft supporting flow charts, schedules, graphs and tables; maintain institutional memories or other documentation systems to record programme and project history and ongoing activities; Attend and contribute to briefings for visiting delegations on matters relating to the Office’s mandate and other important sectors pertinent to the organisation’s mission; Pay field visits and participate fully in subsequent discussions and decision making regarding follow up actions on the projects; Provide inputs for all reporting exercises (regular and ad hoc), drafts and notes to the supervisor on specific issues and topics as requested; provide accurate interpretation when necessary for the PM and other international staff members as requested to do so, during official meetings; respond to routine requests for information.During absence of other staff members ensure that activities and communications in this Dimension are maintained in line with an agreed interim action plan; Perform other related duties as requested by the immediate supervisor or his/her designee.

For more detailed information on the structure and work of the OSCE Programme Office in Bishkek, please see: //www.osce.org/programme-office-in-bishkek">https: //www.osce.org/programme-office-in-bishkek.

Necessary Qualifications

Completed secondary education, University degree in Law, International Studies, Political Science, Economics or Public Administration is an asset;
Good knowledge of the Programme related issues and ability to comprehend the situation in the area and region;
Very good knowledge and high level of skills in project planning, implementation, monitoring and evaluation procedures;
Minimum of five years of working experience in the field, preferably at least two years of experience within international organization;
Experience in working with NGOs or different governmental institutions (especially in any security structures) and organizations is an asset;
High degree of fluency in written and oral English and Russian. Knowledge of the Kyrgyz language is an asset;
Ability to collect and comprehend versatile information in order to perform appropriate analyses;
Ability to respect decision making string, to comprehend complexity and importance of the project and to act in accordance with the existing procedures;
Ability to establish and maintain good relations with people of different national and cultural backgrounds;
Sense of responsibility, organizational skills, ability to take initiative and to work independently;
Ability to work under pressure and prioritize tasks;
Good communication skills (written and oral);
Tags flow charts monitoring and evaluation political science project expenditures project formulation project implementation project manager

Advanced Computer skills (knowledge of MS office, including Word, Power Point, and Excel).

Required competencies

Core values

Commitment: Actively contributes to achieving organizational goals

Diversity: Respects others and values their diverse perspectives and contributions

Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles

Accountability: Takes responsibility for own action and delegated work

Core competencies

Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization

Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment

Planning: Works towards the achievement of goals in a structured and measured manner

Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions

Initiative-taking: Proposes and initiates new ideas, activities and projects

Flexibility: Responds positively and effectively to changing circumstances

Managerial competencies (for positions with managerial responsibilities)

Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment

Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them

Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

Monthly remuneration, subject to social security deductions is 1023.16 Euro/month. Social benefits will include Organization for Security and Co-operation in Europe participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Appointments are normally made at step 1 of the applicable OSCE salary scale.

How To Apply

If you wish to apply for this position, please use the OSCE’s online application link found under //jobs.osce.org/vacancies/">https: //jobs.osce.org/vacancies/. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Please note that the vacancy is open for competition only amongst individuals who is a national or permanent resident of the Kyrgyz Republic. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization. Please note that in the event of invitation for interview/test, the OSCE is unable to reimburse costs incurred.