Programme Support Assistant (NAHU) (G5), Vienna, Austria
Organization: International Atomic Energy Agency (IAEA)
City: Vienna, Austria
Office: IAEA Vienna, Austria
Closing date: Tuesday, 2 March 2021
Programme Support Assistant (NAHU)(G5)
( 2021/0089 (169623) )
Organization: NAHU-Division of Human Health
Primary Location: Austria-Vienna-Vienna-IAEA Headquarters
Job Posting: 2021-02-02, 10:51:01 AM
Contract Type : Temporary Assistance
Probation Period : 1 Year
The Department of Nuclear Sciences and Applications implements the IAEA’s Major Programme 2, "Nuclear Techniques for Development and Environmental Protection". This Major Programme comprises individual programmes on food and agriculture, human health, water resources, environment and radiation technologies. These programmes are supported by laboratories in Seibersdorf, Monaco and Vienna. The Major Programme’s objective is to enhance the capacity of Member States to meet basic human needs and to assess and manage the marine and terrestrial environments through the use of nuclear and isotopic techniques in sustainable development programmes.
The Division of Human Health is organized into four Sections whose objectives are to enhance the capabilities of Member States to address needs related to the prevention, diagnosis and treatment of health problems through the development and application of nuclear techniques within a framework of quality assurance.
Under the supervision of the Divisional Director, the Programme Support Assistant (NAHU) serves as focal point for outreach activities undertaken within the Division and provides administrative support thereto such as maintaining a divisional database and identifying suitable grants.
Functions / Key Results Expected
Provide support and follow-up action related to the identification of suitable grants by screening professional on-line platforms, keeping abreast of programme activities suitable for grants and bringing potential funding/activity matches to the attention of appropriate technical officers of the Division. Conduct non-scientific editing of grant write-ups according to cooperate guidelines.
Provide administrative support to collaborative activities with other organizations and agencies by overviewing and coordinating with substantive sub-programmes the timely renewal and update of Practical Arrangements (PAs), Collaborating Centre (CC) designations, Memoranda of Understanding (MoUs), etc.
Support to preparation of technical documents, publications, mandatory reports (Annual Report, Nuclear Technology Review) and other communications by checking for spelling, punctuation, grammar, syntax, completeness and adherence to established style guidelines.
Maintain a divisional database of programmatic activities (i.e. country briefs, achievements, outputs, publications, etc.) by ensuring relevant information from sub-programmes is available, provide and compile related information, as well as assist in data collection and data validation process for other NAHU-specific IT solutions/databases. Prepare weekly and monthly activity reports, document the number and types of issues identified and resolved as well as issues pending resolution.
Assist in the organization of consultants‘ meetings, make travel arrangements for staff of the Directors Office and assembling background material required for the above activities. Draft standard and non-routine correspondence according to corporate communications guidelines, provide office coverage and perform other related duties as required.
Competencies and Expertise
Planning and Organizing
Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.
Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.
Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.
Actively contributes to achieving team results. Supports team decisions.
Gathers and analyses information, identifying critical relationships and patterns among data and proposes workable solutions.
Establishes effective relationships with clients to understand and meet or exceed their needs. Finds ways to ensure client satisfaction.
Knowledge sharing and learning
Actively seeks opportunities to learn by formal and informal means; learns from others, adopting and sharing best practice.
Data and Information Analysis and Reporting
Experience or ability to analyse background documentation and prepare summary reports.
Guidance and Training
Ability to provide training and guidance to newly recruited office support staff, advising them on the administrative practices and procedures.
MS Office (Word, Excel, Outlook, PowerPoint)
Proficiency in MS Office 2010 and the ability to use databases.
Qualifications, Experience and Language skills
Completed secondary education.
Minimum of five years of general office support experience, some of which in an international environment.
Good oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 47422 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks‘ annual vacation, pension plan and health insurance
Appointment is subject to a satisfactory medical report. Recruitment will be on a LOCAL BASIS only. Outside applicants are required to supply to the IAEA or to authorize it to seek all information relevant to their suitability for employment by the IAEA. Testing may be part of the recruitment process.
Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.