Beirut - Procurement Assistant SC 5, Beirut, Lebanon

Organization: United Nations World Food Programme (WFP)

Country: Lebanon

City: Beirut, Lebanon

Office: WFP Beirut, Lebanon

Are you passionate about changing and improving the lives of millions of people world-wide? Are YOU up for a Life-Changing Experience? Do you want to be part of an International Humanitarian Organization with a very diverse workplace? If YES, this WFP job vacancy is the opportunity for you

Deadline for applications:

This Vacancy Announcement will close on 01 February 2021 at 11:59 PM, Rome Time.

Terms and conditions:

-This position is open to qualified Lebanese candidates ONLY

- Female candidates are encouraged to apply.

-Only shortlisted applicants will be contacted

About WFP:

Assisting 91.4 million people in 83 countries each year, the World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience.

As the international community has committed to end hunger, achieve food security and improved nutrition by 2030, one in nine people worldwide still do not have enough to eat. Food and food-related assistance lie at the heart of the struggle to break the cycle of hunger and poverty.

In Lebanon, WFP works to support approximately 700,000 people with regular assistance using e-cards. WFP also supports Lebanese schools with school meals and has run over 300 development activities which include supporting rural infrastructure, as well as education and training opportunities for vulnerable individuals in families. WFP also supports Lebanon’s National Poverty Targeting Program (NPTP).

To know more about WFP’s mission, please check the below video: https://www.facebook.com/WorldFoodProgramme/videos/10154930622760178/

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

Organizational Context:

The post is based in Beirut Country Office (CO) . The incumbent reports to the Procurement Officer.

Job Purpose:

To perform and apply appropriate processes, procedures and policies that support the efficient and effective procurement services.

Accountabilities : Within delegated authority and under the direct supervision of the Procurement Officer, the incumbent will be responsible for the following duties:

Provide operational coordination and administrative services, to support procurement projects and activities, following standard processes and contributing to the effective procurement of goods and services.

Identify and recommend potential suppliers and compile data/documents to support the selection of suppliers, ensuring standard processes are followed. Experience conducting supplier research and coordinating with retailers, wholesalers and traders.

Review, record and prioritize purchasing requests, and provide support to requisitioners, in order to support the procurement of appropriate goods and services, at lowest cost to WFP.

Prepare Micro Purchase Orders, contracts and any supporting documentation for approval by the appropriate stakeholder

Follow up on issues related to delivered goods, using initiative, liaising with all parties and following standard processes, to ensure timely deliveries

Tags business management commodities food security french language logistics procurement procurement assistant procurement officer rural infrastructure school meals supply chain

Research, collect and analyze data in order to produce reports to enable informed decision-making by Procurement Officers, and consistency of information presented to stakeholders.

Manage updates and further develop databases and records, to ensure information is accurate, organized, and available for others to access, and supports reporting requirements.

Maintain relationships with internal counterparts, to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.

Perform other related duties as required.

Desired experiences for entry into the role:

Demonstrated familiarity with locally purchased commodities/goods/services (e.g., cash based, in-kind donations).

Experience conducting supplier research and coordinating with retailers, wholesalers and traders.

Demonstrated knowledge of procurement processes and linkages with other operations (e.g., logistics).

Experience conducting analyses and developing reports.

Standard minimum qualifications:

Education:

Completion of secondary school education. University degree in the field of Supply chain, business management, finance is a plus.

Experience:

At least four (4) years of progressively responsible experience in the fields of procurement, logistics or supply chain.

Language:

Fluency in both oral and written communication in Arabic and English. Knowledge of French language is added advantage.

Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.