Safety and Security Specialist, Washington, United States
Organization: World Health Organization (WHO)
Country: United States
City: Washington, United States
Office: Regional Office for the Americas of the World Health Organization
Closing date: Tuesday, 23 February 2021
Safety and Security Specialist
( 2100437 )
Grade : P2
Contractual Arrangement : Fixed-term appointment
Contract Duration (Years, Months, Days) : One year, first year probationary period. Post of limited duration.
Job Posting: Feb 2, 2021, 1:30:18 PM
This requisition is for employment at the Pan American Health Organization (PAHO)/Regional Office of the World Health Organization (WHO)
General Services Operations (GSO) provides building and infrastructure and office logistics services at Headquarters in support of PAHO/WHO programs, including general supervision of premises acquisition and disposal, building facilities and maintenance, management of fixed assets, office supplies and equipment, transportation, coordination of conference facilities and interpreters. GSO also serves as PAHO/WHO’s security focal point within the UN security system.
DESCRIPTION OF DUTIES
Under the general supervision of the Director of Administration (AM), and the direct supervision of the Director, General Services Operations (GSO), the incumbent is responsible for, but not necessarily limited to, the following assigned duties:
Develop, plan, budget and coordinate implementation of a comprehensive and effective safety and security program for the Organization’s Headquarters (HQ) building and leased premises;
Supervise and collaborate closely with the contractor providing security guard and surveillance services; implement and oversee specific security measures for events at PAHO facilities;
Establish and maintain dialogue with the Metropolitan Police, international organizations and community groups in order to ensure coordinated response in the event of civil unrest, natural disasters and other emergencies affecting PAHO premises, personnel or assets;
Ensure that fire detection devices and fire-fighting equipment are installed and maintained per local fire code standards; coordinate annual fire drills, in coordination with the facility management company and per HQ fire evacuation plan; document and compare results; keep the list of HQ fire-wardens updated and ensure their annual training on evacuation and CPR procedures;
Supervise the Access Control and CCTV systems for all PAHO headquarters locations;
Recommend policies regarding building safety (including evacuation procedures and the elimination of electrical, fire, and accident-prone hazards in line with the national fire-prevention codes) and building security (including building access);
Conduct weekly security random checks at HQ premises; report on irregularities with issuance of identity cards, operation of cameras, emergency exits and guard duties; document findings in weekly inspection reports and follow up with the Organization’s facility management company for immediate resolution of issues;
Plan and implement security and safety training for personnel in HQ in accordance with the local risk assessment;
Conduct risk assessment and ensure implementation of additional safety and security measures of the PAHO premises and personnel during events, meetings and conferences;
Serve as the Organization’s Agency Regional Security Advisor for assessing Country Offices‘ safety and security and risk management; review PAHO’s portion of the jointly financed United Nations Department of Safety and Security (UNDSS) budget and authorize payment if accurate; follow up on Inter Agency Security Management Network (IASMIN) issues;
Review and analyze UNDSS country incident reports and risk assessments to make recommendations to Administrators and PWRs on critical issues and mitigation measures; conduct periodic dialogue with Country Offices, discussing security situations and assisting Country Offices in developing options to cope with those situations;
Monitor compliance of Country Offices with the United Nations security standards risk assessment processes and follow up with respective PWRs and Administrators on bringing offices up to the required minimum-security standards;
Develop, budget and implement annual mission plans to visit country offices and centers to conduct safety and security assessments of PAHO premises and to train personnel on safety and security matters;
Monitor, communicate and follow up on issues relevant to the state of UN security in the Americas region;
Provide guidance and advice on all aspects related to the preparation and updating of Security Plans in all PAHO locations; assess whether all Country Offices and Centers have current Plans and suggest corrective actions where applicable; determine if the appropriate equipment and resources are on hand to implement a Security Plan, particularly in respect of vehicles and emergency communication systems; promote information exchange with and among various country offices to avoid common implementation problems related to Security Plans;
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Review and update the Organization’s procedures on safety and security on an annual basis; monitor and ensure that GSO’s intranet page is up to date with UNDSS information relevant to PAHO personnel;
Perform other related duties, as assigned.
Essential: A university degree in security management, law enforcement or a social science in any of the areas related to the functions of the position, from a recognized institution.
Desirable: A diploma from a national police or military academy resulting in an appointment as a commissioned officer in combination with two additional years of qualifying experience in military, police or security management at the rank of commissioned officer (i.e. Lieutenant/Inspector or equivalent) would be an asset.
In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO, only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/ . PAHO will also use the databases of the Council for Higher Education Accreditation http://www.chea.org and College Navigator, found on the website of the National Centre for Educational Statistics, https://nces.ed.gov/collegenavigator to support the validation process.
Essential: Five years of national and international experience related to security and safety planning, coordination, implementation or management in a large organization.
Desirable: Experience in the implementation of UN safety and security measures would be an asset.
Overall attitude at work: Maintains integrity and takes a clear ethical approach and stance; demonstrates commitment to the Organization’s mandate and promotes the values of the Organization in daily work and behavior; is accountable for work carried out in line with own role and responsibilities; is respectful towards, and trusted by, colleagues and counterparts.
Teamwork: Works collaboratively with team members and counterparts to achieve results; encourages cooperation and builds rapport; helps others when asked; accepts joint responsibility for the teams‘ successes and shortcomings. Identifies conflicts in a timely manner and addresses them as necessary; understands issues from the perspective of others; does not interpret/attribute conflicts to cultural, geographical or gender issues.
Respecting and promoting individual and cultural differences : Treats all people with dignity and respect. Relates well to people with different cultures, gender, orientations, backgrounds and/or positions; examines own behavior to avoid stereotypical responses; considers issues from the perspective of others and values their diversity.
Communication: Quality and quantity of communication targeted at audience. Listens attentively and does not interrupt other speakers. Adapts communication style and written content to ensure they are appropriately and accurately understood by the audience (e.g., power-point presentations, communication strategies, implementation plans). Shares information openly with colleagues and transfers knowledge, as needed.
Knowing and managing yourself : Remains productive even in an environment where information or direction is not available, and when facing challenges; recovers quickly from setbacks, where necessary. Manages stress positively; remains positive and productive even under pressure; does not transfer stress to others. Seeks feedback to improve knowledge and performance; shows self- awareness when seeking and receiving feedback; uses feedback to improve own performance. Seeks informal and/or formal learning opportunities for personal and professional development; systematically learns new competencies and skills useful for job; takes advantage of learning opportunities to fill competencies and skill gaps.
Producing Results: Produces high-quality results and workable solutions that meet clients‘ needs. Works independently to produce new results and sets own timelines effectively and efficiently. Shows awareness of own role and clarifies roles of team members in relation to project’s expected results. Makes proposals for improving processes as required and takes responsibility for own work and/or actions, as necessary. Demonstrates positive attitude in working on new projects and initiatives. Demonstrates accountability for own success, as well as for errors; learns from experience.
Moving forward in a changing environment: Suggests and articulates effective and efficient proposals for change as needed when new circumstances arise. Quickly and effectively adapts own work approach in response to new demands and changing priorities. Is open to new ideas, approaches and working methods; adjusts own approach to embrace change initiatives.
Proven expertise in security planning, security risk assessment and implementation and oversight of security operations.
Ability to write standard operating procedures related to security and safety of large organizations.
Ability to coordinate with local authorities and law enforcement agencies during crises; knowledge of emergency communication systems; experience in crisis management.
Ability to provide information on security procedures, assessment and reports; ability to make quick authoritative decisions in emergencies or when rapid response is required.
Knowledge of regulations and standards pertaining to safety and security; in-depth knowledge of local building codes, security and safety regulations.
Knowledge of UN security management systems.
Strong organizational and analytical skills combined with good oral and professional writing skills.
Mature judgement; demonstrated ability to assess, analyze and provide recommendations on key security issues.
Very good knowledge of English or Spanish with a working knowledge of the other. Knowledge of French and/or Portuguese would be an asset.
Demonstrated ability to effectively use a computer and utilize software programs such as Microsoft Office Word, Excel, PowerPoint, SharePoint and Outlook. Other IT skills and knowledge of Enterprise Resource Planning (ERP) systems would be an asset.
Annual Salary : (Net of taxes)
USD$ 48,805.00 + post adjustment
Post Adjustment : 49.6% of the above figure(s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.
This vacancy notice may be used to fill other similar positions at the same grade level .
Only candidates under serious consideration will be contacted.
A written test may be used as a form of screening.
Any appointment/extension of appointment is subject to PAHO Staff Regulations, Staff Rules and e-Manual.
PAHO/WHO is committed to workforce diversity.
PAHO/WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
PAHO/WHO offers an attractive compensation package including an annual net salary and post adjustment, which reflects the cost of living in a particular duty station and exchange rates (subject to mandatory deductions for pension contributions and health insurance). Other benefits include: 30 days annual leave, dependency benefits, pension plan and health insurance scheme. Benefits for internationally recruited staff may include home leave, travel and removal expenses on appointment and separation, education grant for dependent children, assignment grant and rental subsidy.
Candidates appointed to an international post with PAHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
All applicants are required to complete an on-line profile to be considered for this post.
Candidates will be contacted only if they are under serious consideration. A written test and/or interview will be held for this post. The post description is the official documentation for organization purposes.