Human Resources Assistants (HR Administration) - Global Shared Services Centre, Budapest

Organization: UNICEF - United Nations Children’s Fund

Country: Hungary

City: Budapest, Hungary

Office: UNICEF GSSC Budapest

Closing date: Thursday, 18 February 2021

Roster Call for Temporary Appointments: Human Resources Assistants (HR Administration), GS-4, Global Shared Services Centre, Budapest, Hungary

Job no: 537883

Position type: Temporary Appointment

Location: Hungary Division/Equivalent: Operations

School/Unit: Global Shared Services Centre

Department/Office: HR Admin Section, GSSC

Categories: Human Resources, Support: Operations, G-4

UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children’s rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential - to the benefit of a better world.

UNICEF’s Global Shared Services Centre (GSSC) in Budapest, Hungary supports UNICEF operations globally in the areas of Finance, Human Resources, Payroll and Information Technology.

How can you make a difference?

UNICEF is seeking candidates to temporarily support the Human Resources Section in the function of Human Resources Assistants at the GS-5 level in the Global Shared Services Centre in Budapest, Hungary.

The present announcement is for temporary appointments with duration of 5 months.

Anticipated start date: 1 April 2020

This will involve:

Human Resources Assistants provide support within the GSSC by maintaining and monitoring reports and ensuring that timely action is taken on status of entitlements and allowances for staff members in accordance with UN Staff Rules and Regulations and UNICEF’s policies and procedures. These roles perform a variety of administrative duties supporting the On-boarding, Maintenance and Off-boarding processes of UNICEF staff members.

Monitor UNICEF staff personnel records

Perform necessary administrative actions on contractual status, entitlements, mobility and hardship allowances.

Maintain staff entitlements and profiles in SAP-HR

Draft correspondence to follow up on staff contractual status and request recommendations

Maintain electronic reporting system for Human Resources Processes

Ensure timely and accurate execution of administrative actions

Update reporting system with status changes (e.g. contractual status, marriage status)

Responsible for understanding changes in policy procedures

Review policy and participate in GSSC staff meetings to keep informed of changes

Ensure appropriate action is taken in accordance with policy changes

Prepare and initiate major Human Resources documents

Create employment verification letters

Tags human resources information technology payroll personnel records shared services support services

Complete background work for Disability and Worker’s Compensation claims for submission to appropriate departments

As an advocate for every child, you will have...

Completion of secondary education (high school diploma) is a minimum requirement

University level courses in human resources and business administration are desirable

Four years of relevant work experience in human resources is required. A completed university degree from an accredited institution will be counted toward the minimum work experience requirements

Previous hands-on experience in planning, organizing and delivering administrative support services is highly desirable

Working knowledge of the Microsoft Suite of Products (MS Word, MS Excel and MS PowerPoint) is required

Work experience with a development organization is an asset

Knowledge of UN and UNICEF’S rules, regulations and procedures is an asset

Fluency in English (verbal and written) is required. Knowledge of an additional UN Language (Arabic, Chinese, French, Russian, Spanish) is a strong asset

Non - Hungarian citizens must be in possession of a work permit (not related to studies, job seeking or current employer) or be nationals of EU countries.

Please note that General Service (GS) staff are locally recruited staff and therefore, candidates are personally responsible for any travel and accommodation arrangements.

UNICEF does not facilitate MFA accreditation for locally recruited staff. For every Child, you demonstrate...

UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

View our competency framework at

Please submit your application through UNICEF’s online recruiting system in English.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on sexual exploitation and abuse, and on any kind of harassment, including sexual harassment, and discrimination

Advertised: Feb 04 2021 Central Europe Standard Time Application close: Feb 18 2021 Central Europe Standard Time