Ethics Advisor, Rome, Italy

Organization: Food and Agriculture Organization of the United Nations (FAO)

Country: Italy

City: Rome, Italy

Office: FAO Rome

Closing date: Monday, 22 February 2021

CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT : 2100407

Ethics Advisor

Job Posting: 08/Feb/2021

Closure Date: 22/Feb/2021, 10:59:00 PM

Organizational Unit : ETHDD

Job Type: Non-staff opportunities

Type of Requisition : Consultant / PSA (Personal Services Agreement)

Grade Level : N/A

Primary Location: Italy-Rome

Duration : 50 days for A; 60 days for B

Post Number : N/A

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

FAO is committed to achieving workforce diversity in terms of gender and nationality

People with disabilities are equally encouraged to apply

All applications will be treated with the strictest confidentiality

The incumbent may be re-assigned to different activities and/or duty stations depending on the evolving needs of the Organization

Organizational Setting

FAO is committed to fostering an organisational culture of ethics and a harmonious and inclusive work environment, anchored in the values of integrity, accountability, transparency, mutual respect and professionalism. The Ethics Office is integral to this effort, and it has an overall mandate to act as an independent organ. The office is working under the leadership of the Ethics Officer who reports directly to the Director-General of the Food and Agriculture Organization of the United Nations (FAO).

The Ethics Office administers the Organization’s Declaration of Interest and Financial Disclosure Programme since 2012, to identify, record and address conflicts of interest independently in the best interests of FAO.

In January 2021, it was decided to review the programme with an aim to move away from the current Financial Disclosure Programme to a Conflict of Interest Disclosure Programme.

Reporting Lines

The incumbent will work under the direct supervision of the Ethics Officer.

Technical Focus

Development and potentially implementation of Conflict of Interest Disclosure Programme

Tasks and responsibilities

A. The incumbent will be tasked to propose a fit-for-purpose Conflict of Interest Disclosure Programme. Specifically, the incumbent will:

Undertake a comparative analysis of the FAO financial disclosure programme and minimum five other programmes of UN agencies similar to FAO, with an aim to establish:

How well they identify conflicts of interests (COI);
Cost;
Limitations and requirements;
Advantages.

Carry out a cost-benefit analysis, with due consideration of data protection and confidentiality issues, of undertaking the disclosure review internally (Ethics Office) vs externally (supplier).Taking into consideration studies and literature on the subject of COI identification and prevention, best practices and FAO regulations and rules, prepare a report (in English) detailing a proposal for a conflict of interest disclosure programme (CDP) and for either retaining the current external review or brining the review in-house for internal stakeholder review;Develop a CDP questionnaire, an analytical framework and guidelines for conducting the review process;Develop guidelines for managing conflicts of interest and how such conflicts will be resolved;Coordinate stakeholder review of the proposal and final approval by the Office of the Director-General;Draft an Administrative Circular outlining the new CDP (following the structure and content of previous circulars) and support updating of other relevant policies;Liaise with the Information Technology Services (CSI) on changes to the platform for disclosure submission;Support the identification of participants who should submit a statement;Any other task necessary for the successful completion of the task and implementation of a CDP.

B. In the event it is decided that the CDP review should be carried out in-house, the incumbent will also coordinate and/or undertake the review, specifically the incumbent will:

Select and set-up software tools to track reports, issues and responses;
Review the submitted reports for completeness and identify transactions for follow-up; if the report is incomplete, draft and send e-mails to participants requesting more data;
Review responses to assess if there is a conflict of interest;
Recommend resolutions to conflicts of interest through official email to the Ethics Office;
Follow-up and contact participants for more details about an item within one week of the statement submission;
Send a letter advising individual participants of final determinations of the review and verification process;
Draft and submit interim and final reports about the filing population, the review process and the results of the review procedure, including making recommendations to improve the review process and programme in the future. The reports should contain statistics on substantial elements of the review, as well as administrative elements, and suggestions for improvements to the programme.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

Tags comparative analysis continuous improvement cost benefit analysis data protection ethics information technology knowledge sharing oral communication organisational culture political science project management public administration transparency

Advanced university degree in political science, law, public administration, or other relevant area.

Five years of relevant experience

Working knowledge of English, French or Spanish and limited knowledge of one of the other two, or of either Arabic, Chinese or Russian.

FAO Core Competencies

Results Focus

Teamwork

Communication

Building Effective Relationships

Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

Strong analytical, written and oral communication skills, as well as conceptual thinking

Proven project management skills

Experience managing or setting up financial or interest disclosure programmes

Demonstrable report and presentation writing skills

Ability to collect, collate and analyse data in an efficient manner

Proven ability to produce outputs independently with minimal supervision or guidance.

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency

ADDITIONAL INFORMATION

FAO does not charge any fee at any stage of the recruitment process (application, interview, processing)

Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list If you are in possession of language certificate/s from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT), please attach the certificate/s when submitting the application.

For more information, visit the FAO employment website

HOW TO APPLY

To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Incomplete applications will not be considered. Only applications received through the recruitment portal will be considered.

We encourage applicants to submit the application well before the deadline

If you need help please contact: Careers@fao.org