Associate Project Officer, Vienna, Austria

Organization: Organization for Security and Co-operation in Europe (OSCE)

Country: Austria

City: Vienna, Austria

Office: OSCE Vienna

Closing date: Thursday, 25 February 2021

Issued by: OSCE Secretariat

Vacancy number: VNSECP01596

Vacancy type: International Contracted

Field of expertise: General Staff / Monitoring Functions

Grade: P2

Number of posts: 1

Duty station: Vienna

Date of issue: 29 January 2021

Deadline for application: 25 February 2021 - 23: 59 Central European Time (CET/CEST)


Please note that this is an extra-budgetary funded post and the initial appointment will be for six months, starting 01 April 2021, with the possibility of an extension, subject to availability of extra-budgetary funds. The foreseen project duration is until 2024.

The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.

The OSCE Secretariat in Vienna assists the Chairmanship in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions.

The Strategic Police Matters Unit (SPMU) at the Secretariat responds to requests from participating States for specific expert advice on policing and police-related activities. Good policing has played a vital role in preventing conflict (particularly secondary conflicts), in preserving social stability during political crises, as well as in supporting the rehabilitation period following the end of conflict.

Based on the mandate presented in the OSCE Strategic Framework for Police-Related Activities (PC.DEC/1049), the OSCE supports its participating States in developing their police services and strengthening professional policing standards, including gender issues.

Associate Project Officer will assist the Project Manager in implementing activities of the following project: "Enhancing Criminal Justice Capacities for Combating Gender-based Violence in South-Eastern Europe" in 2021 - 2024.

Tasks and Responsibilities

Under the direct supervision of Police Affairs Officer, Adviser on Police Reform the successful candidate will be assisting the implementation of the project on enhancing criminal justice capacities for combating gender-based violence in South-Eastern Europe. In particular, the incumbent will be tasked with the following duties: 1. Assisting the Project Manager in preparing and carrying out analyses and needs assessments in the five beneficiary countries of the project and drafting findings in the reports; conducting necessary desk research, selecting working methods, and gathering information in close contact with designated focal points from within the OSCE field operations and relevant national stakeholders; guiding and co-ordinating the work of 2 project assistants at all tasks within the project;
2. Assisting the Project Manager in identifying, mapping and meeting with local, regional and international project stakeholders; maintaining contact and co-operation with groups of project stakeholders throughout all phases of the project;
3. Assisting in planning, preparing and participating in events, workshops and training courses at the regional level and in the five beneficiary countries; drafting agendas, identifying speakers, preparing talking points, designing presentations, preparing media advisories and news items in co-operation with Communications and Media Relations Section, field operations and relevant national authorities;
4. Developing and producing promotion materials presented in the project proposal in co-operation with the Project Manager, COMMS, field operations and relevant national counterparts; directly working with designers and production companies in the five beneficiary countries; monitoring and controlling the design and production processes in compliance with project’s budget;
5. Participating in the development of training curricula, materials and handover documents; directly working with consultants, national and international experts on the design of the curricula and training materials; co-ordinating with the national training centers from each of the five beneficiary countries and with the experts from the Council of Europe regional and local offices, as well as OSCE field operations and OSCE Gender Section;
6. Performing other related duties as required.

For more detailed information on the structure and work of the OSCE Secretariat, please see //">https: //

Necessary Qualifications

First-level university degree in social, political, police or security science;
A minimum of four years of relevant professional experience in gender equality work and/or law enforcement-related activities;
Experience in project management;
Experience in working with designers on the production and dissemination of promotion materials;
Experience in working with consultants on development of curriculum and/or training materials;
Experience in analytical, research, drafting and presentation work;
Professional fluency in English, both written and oral. Knowledge of other OSCE official languages is an asset. Knowledge of Bosnian/Croatian/Serbian is an asset;
Demonstrated gender awareness and sensitivity, and ability to integrate a gender perspective into tasks and activities;
Ability to establish and maintain effective working relationships with people of different national and cultural backgrounds, whilst remaining impartial and objective;
Ability to operate Windows applications including word processing, internet and other software applications.

Required competencies

Core values

Tags beneficiary countries criminal justice gender based violence gender perspective human rights law enforcement needs assessment police reform project management project manager staff rotation

Commitment: Actively contributes to achieving organizational goals

Diversity: Respects others and values their diverse perspectives and contributions

Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles

Accountability: Takes responsibility for own action and delegated work

Core competencies

Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization

Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment

Planning: Works towards the achievement of goals in a structured and measured manner

Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions

Initiative-taking: Proposes and initiates new ideas, activities and projects

Flexibility: Responds positively and effectively to changing circumstances

Managerial competencies (for positions with managerial responsibilities)

Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment

Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them

Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

Monthly remuneration is approximately EUR 5,098 depending on post adjustment and family status. OSCE salaries are exempt from taxation in Austria. Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Other allowances and benefits are similar to those offered under the United Nations Common System.

Please note that appointments are normally made at step 1 of the applicable OSCE salary scale.

How To Apply

If you wish to apply for this position, please use the OSCE’s online application link found under //">https: //

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only those applicants who are selected to participate in the subsequent stages of recruitment will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see //">http: //

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

The OSCE is a non-career organization committed to the principle of staff rotation, therefore the maximum period of service in this post is 7 years.

Please be aware that the OSCE does not request payment at any stage of the application and review process.