Field Programme Associate, Bangkok, Thailand

Organization: Food and Agriculture Organization of the United Nations (FAO)

Country: Thailand

City: Bangkok, Thailand

Office: FAO ROAP Bangkok

Closing date: Thursday, 4 March 2021

CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT : 2100464

Field Programme Associate

Job Posting: 11/Feb/2021

Closure Date: 04/Mar/2021, 10:59:00 PM

Organizational Unit : RAP

Job Type: Staff position

Type of Requisition : General Service

Grade Level : G-6

Primary Location: Thailand-Bangkok

Duration : Fixed term: one year with possibility of extension

Post Number : 2008332

Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located

FAO is committed to achieving workforce diversity in terms of gender and nationality

People with disabilities are protected from any type of discrimination during any stage of employment, including the recruitment phase

All applications will be treated with the strictest confidentiality

Organizational Setting

The Regional Office for RAP is responsible for leading FAO’s response to regional priorities for food security, agriculture and rural development through the identification, planning and implementation of FAO’s priority activities in the region. It ensures a multidisciplinary approach to programmes, identifies priority areas of action for the Organization in the Region and, in collaboration with departments and divisions at Headquarters, develops, promotes and oversees FAO’s strategic response to regional priorities. RAP also advises on the incorporation of regional priorities into the Organization’s Programme of Work and Budget and implements approved programmes and projects in the region, monitors the level of programme implementation and draws attention to problems and deficiencies. RAP develops and maintains relations with region-wide institutions including the Regional Economic Integration Organizations (REIOs). The Regional Office supports regional policy dialogue on food security, agriculture and rural development issues, facilitates the emergence of regional partnerships, and supports capacity development and resource mobilization for food security, agriculture and rural development in the region.

Main Purpose

The Field Programme Associate plays a lead role in the coordination of field programme/project support services. He/she performs a broad range of programme, planning and budgeting activities requiring in-depth analysis and interpretation of relevant policies, procedures and practices. The incumbent provides procedural guidance to managers and staff in Office.

Supervision Received/Exercised

The Field Programme Associate reports to the FAO Field Programme Officer / GEF project Budget Holder in RAP. The incumbent works with wide latitude for independent action and gives guidance and advice to clerical and/or junior programme support staff. He/she works collaboratively with various Project Management Offices (PMOs) operating under the projects subject to RAP BH management responsibility and/or project implementation and execution partners as well as internally with administrative/financial staff of the FAO RAP and/or relevant Country Offices.

Working Relationships

The Field Programme Associate maintains a wide range of contacts with managers, staff and stakeholders inside and outside the Organization. The incumbent collaborates closely with colleagues in the Regional, Subregional and Country offices and relevant headquarters departments, ensuring the quality and consistency of programme and project support services.

Key Functions/Results

Ensure effective operational support to the FAO field programmes and projects executed in the Office; ensure consistency with the Organization’s operational requirements and the FAO’s rules and regulations;
Participate in the identification, formulation and preparation of programme, project and workplan proposals in line with the new Project Cycle Guide; participate in the preparation of draft project documents; ensure high quality and consistency;
Ensure that the necessary financial and human resources are in place and that the appropriate goods and services are procured for the effective functioning of projects, in collaboration with others on the project team;
Coordinate the monitoring and review of project implementation to ensure that all operational activities are carried out in line with the work plan and the project document; coordinate the review of inputs, expenditures and time frames; identify inconsistencies and delays and, when necessary, propose corrective measures to overcome operational constraints;
Accompany field visits to project sites and/or accompany project managers and/or experts in their meetings with donors and government officials;
Coordinate the collection, maintenance, distribution and consolidation of technical and operational data. ensuring that all project-related data and documentation is up-to-date in the Field Programme Management Information System (FPMIS): analyse and summarize data from various sources, including FAO corporate systems, draft periodic or ad hoc management reports, verify data, answer queries and obtain additional information on transactions and operational matters;
Prepare and finalize correspondence of operational nature regarding programme / project matters; initiate correspondence to verify data, answer queries, and obtain additional information on transactions and operational matters, as required.

Ensure appropriate recording and administrative processing of requests and inputs for FAO’s assistance received by Government, donors or other organizations.

Review current processes and make recommendations to improve programme/projects‘ operational and administrative procedures.

Perform other duties as required.

Impact Of Work

The incumbent’s work impacts directly on the smooth and efficient operations of the field programme/project activities of the Office. He/she plays a lead role in the coordination and provision of the programme operational support services for the successful achievement of the Office’s mandate.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

Education: Secondary School Education

Experience: Five years of experience in administrative/ financial/ planning/ programming/ budgeting activities for both Regular Programme and Projects

Languages: Working knowledge (Level C) of English

IT Skills: Ability to effectively use standard office software, such as MS Office (Windows, Word, Outlook, Excel, Power Point, Exchange). Ability to effectively use project management software and other information systems /databases.

Competencies

Results Focus

Teamwork

Communication

Building Effective Relationships

Knowledge Sharing and Continuous Improvement

Technical Skills

Extent of trainings in project management support and programme operations support

Tags capacity development continuous improvement economic integration food security human resources information systems knowledge sharing operational activities oracle organizational structure programme implementation programme management project implementation project management project manager resource mobilization rural development support services trainings transparency

Extent of knowledge of corporate information systems such as Oracle, COIN (Country Office Information System) and FPMIS (Field Programme Management Information System)

Knowledge of the communication and documentation management standards

Knowledge of administrative procedures and policies

Knowledge of organizational structure

Desirable Qualifications and Skills

Familiarity with GEF project cycle guidelines

Familiarity with FAO and/or UN field programme management procedures and guidelines

Working knowledge of Thai

Assessment

Evaluation of qualified applicants may include an assessment exercise and a technical / competency-based interview.

FAO staff are expected to adhere to FAO Values of Commitment to FAO,

Respect for All and Integrity and Transparency

ADDITIONAL INFORMATION

FAO does not charge a fee at any stage of the recruitment process (application, interview, processing)

Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/

The length of the appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to extension of appointments

Selected candidates need to reside within commuting distance from the FAO office. "Commuting distance" means the distance within which staff members can travel daily between their place of work and their residence.

No international benefits will be payable as selected candidates are recruited locally and paid in the local currency of the office location

Other similar positions may be filled from this vacancy notice

For additional information visit the FAO employment website: http://www.fao.org/employment/home/en/

REMUNERATION A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link: http://www.un.org/Depts/OHRM/salaries allowances/salary.htm

HOW TO APPLY

To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Once completed, please apply and submit your application, with language certificates as attachments. Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications. FAO reserves the right to request candidates to undertake a language test in the future, as appropriate

Incomplete applications will not be considered

Only applications received through the recruitment portal will be considered

If you need assistance please contact: Careers@fao.org