HR Policy and Employee Relations Officer, Vienna, Austria

Organization: Organization for Security and Co-operation in Europe (OSCE)

Country: Austria

City: Vienna, Austria

Office: OSCE Vienna

Closing date: Wednesday, 17 March 2021

The majority of positions in OSCE field operations are filled by secondment, which means that individuals are nominated by their respective OSCE participating State. In addition, a limited number of seconded positions are available at the OSCE Secretariat and the institutions.

Issued by

OSCE Secretariat

Vacancy number VNSECS01606 Vacancy type International Seconded Field of expertise General Administration Grade S Number of posts 1 Duty station Vienna Date of issue 17 February 2021 Deadline for application 17 March 2021 - 23:59 Central European Time (CET/CEST)


This position is open for secondment only and participating States are kindly reminded that all costs in relation to an assignment at the Secretariat must be borne by their authorities. Seconded staff members in the OSCE Secretariat and Institutions are not entitled to a Board and Lodging Allowance payable by the Organization.

Candidates should, prior to applying, verify with their respective nominating authority to which extent financial remuneration and/or benefit packages will be offered. Seconded staff members in the OSCE Secretariat and Institutions are not entitled to a Board and Lodging Allowance payable by the Organization.

The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.

The OSCE Secretariat in Vienna assists the Chairmanship in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions.

The Department of Human Resources (DHR) ensures that the OSCE has the human resources capacity necessary to successfully implement its mandates. DHR sets the policies and provides services in the areas of talent acquisition, administration of benefits and entitlements, payroll, performance management, talent development, and policy and employee relations across the Organization.

The HR Policy and Employee Relations Unit, is responsible for policy development, the assessment of requests for exception to the HR aspects of the Common Regulatory Management System (CRMS) and employee relation issues throughout the OSCE. In the discharge of its functions, the Unit provides advisory and consultative support to the Secretariat, Institutions and Missions.

The HR Policy and Employee Relations Officer works closely with the Chief of Unit and is the focal point for specific activities within the team, including employee relation matters related to the Special Monitoring Mission to Ukraine.

Tasks and Responsibilities

Under the direct supervision of the Chief, HR Policy and Employee Relations, and with a focus on supporting the OSCE Special Monitoring Mission in Ukraine (SMM) field operation, the incumbent performs the following functions:

Initiating research for preparation of policy papers, analyses precedents and practice throughout the OSCE, and other International Organisations, in order to propose changes to the HR related CRMS and for consideration by HR Management, taking due account of gender equality and other institutional values;Supporting the supervisor in providing advice to the Secretariat, Institutions and Missions, on the interpretation and implementation of Staff Regulations and Rules; providing advice and research on requests for exceptions to the Common Regulatory Management System covering human resources, including providing recommendations to HR management on the creation of precedents under delegated authority, and proposing actions to be taken with regard to highly sensitive cases;Drafting explanatory circulars on the implementation of Staff Regulations and Rules to ensure a clear understanding by staff and management and their correct and consistent application; preparing draft circulars to establish or clarify the procedures related to administration of staff entitlements and benefits;Acting as the focal point to the SMM on matters relating to policy and employee relation actions; participating in the resolution of complaints and preparation of defence of appeals against administrative decisions emanating from the SMM;Performing other related duties as required.

For more detailed information on the structure and work of the OSCE Secretariat, please see

Necessary Qualifications

First-level university degree in human resources, public or business administration, law, social sciences or other related field;
A minimum of four years of progressively responsible professional experience in modern HR management;
Experience applying Human Resources Management principles;
Experience administering benefits and entitlements, staff/management relations;
Tags civil servants gender perspective human resources human resources management human rights payroll performance management public administration social sciences talent acquisition

Public administration experience, preferably in an international organization;
Computer literate with practical experience with Microsoft applications;
Professional fluency in English, both written and oral; knowledge of other OSCE official languages is an asset;
Demonstrated gender awareness and sensitivity, and ability to integrate a gender perspective into tasks and activities;
Ability to establish and maintain effective working relationships with people of different national and cultural backgrounds, whilst remaining impartial and objective;
Ability to operate Windows applications including word processing, internet and other software applications.

If you wish to apply for this position, please use the OSCE’s online application link found under

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment with a modified job description or for a different duration.

Only those applicants who are selected to participate in the subsequent stages of recruitment will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see

The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all religious, ethnic and social backgrounds.

Applicants should be aware that OSCE staff/mission members are international civil servants and may not accept instructions from any other authority. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. The OSCE subscribes to the following core ethical standards or values: integrity, diversity, commitment and accountability.

Please be aware that the OSCE does not request payment at any stage of the application and review process.

Please apply to your relevant authorities well in advance of the deadline expiration to ensure timely processing of your application. Delayed nominations will not be considered. The OSCE can only process Secondment applications that have been nominated by participating States. For queries relating to your application, please refer to the respective delegation as listed here: