Librarian, Vienna, Austria

Organization: International Atomic Energy Agency (IAEA)

Country: Austria

City: Vienna, Austria

Office: IAEA Vienna, Austria

Grade: P-3

Closing date: Thursday, 18 March 2021


( 2021/0120 (127779) )

Organization: NEPIK-IAEA Library Unit

Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting: 2021-02-18, 4:02:33 PM

Contract Type : Fixed Term


Probation Period : 1 Year

Organizational Setting

The objective of the Department of Nuclear Energy (NE) is to foster the efficient and safe use of nuclear power by supporting interested Member States in: improving the performance of nuclear power plants, the nuclear fuel cycle, and the management of nuclear wastes; catalysing innovation in nuclear power and fuel cycle technologies; developing indigenous capabilities around the world for national energy planning; deploying new nuclear power plants; preserving and disseminating nuclear information and knowledge; and advancing science and industry through improved operation of research reactors.

The department has a dynamic, participative and interactive operating environment with inputs received from the Board of Governors, the General Conference, policy and decision-makers, and technical counterparts in Member States and the international development community.

The Division of Energy Planning and Nuclear Information and Knowledge comprises the Planning and Economic Studies Section, Nuclear Knowledge Management Section and the Nuclear Information Section. The Division is responsible for strengthening capacities in energy and nuclear power planning, building capacities to manage nuclear knowledge and provide knowledge management services to interested member states, and to procure and provide printed and electronic information in the area of nuclear science and technology.

The Nuclear Information Section (NIS) consists of the IAEA Library Unit, the INIS Unit and the Systems Development and Support Group. It foster the exchange of scientific and technical information on the peaceful use of nuclear science and technology; increases awareness in Member States of the importance of maintaining efficient and effective systems for managing such information; provides information services and support to Member States and to the IAEA; and assists with capacity building and training.

Main Purpose

Under the supervision of the IAEA Library Coordinator, the Librarian maintains the life cycle of all electronic resources at the IAEA Library, ensuring seamless access to and discovery of electronic information. The incumbent collaborates with colleagues in NIS, MTPS and OLA to negotiate favourable licensing and pricing terms and further contributes to the development of workflows and procedures to improve efficiencies; and tracks and collects electronic resource usage statistics.


The Librarian is: (1) an experienced professional, providing guidance on electronic resource management (ERM), licensing, and access issues; (2) a reviewer, performing quality control to ensure that the electronic resources acquired are relevant, high-quality and current; (3) a trouble-shooter, making certain that electronic resource access is consistent and reliable; and (4) a collaborator, working with IAEA colleagues and vendors to provide optimal access to the electronic resources.

Functions / Key Results Expected

Responsibility for the day-to-day life cycle of the library’s electronic resources, including licensing (with MTPS and OLA), activation, discovery, maintenance and renewal.

Coordinates activities with library colleagues, including the Collection Development Librarian, the Library Assistant (Finance) and Library Assistant (Procurement).

Tags civil servants energy planning information processing information science information systems information technology knowledge management librarian library library operations management services nuclear energy nuclear fuel cycle nuclear power nuclear power plants nuclear science power plants procurement quality control science and technology

Contributes to the development of workflows and procedures to improve efficiencies, in collaboration with the Library Coordinator.

Collects, analyses, and reports usage statistics to help guide collection development and acquisitions decisions.

Collaborates with consortial partner (UNSEIAC) to provide high-quality content for the best value.

Investigates and troubleshoots electronic resources access issues and provides expert support to ensure ongoing usability and accessibility.

Performs other duties as assigned based on the programmatic needs of the unit.

Competencies and Expertise

Core Competencies


Planning and Organizing

Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.


Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.

Achieving Results

Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.


Actively contributes to achieving team results. Supports team decisions.

Functional Competencies


Analytical thinking

Analyses information to identify cause and effect relationships and correlations. Identifies critical elements and assesses consequences of different courses of action and proposes solutions.

Client orientation

Helps clients to analyse their needs. Seeks to understand service needs from the client’s perspective and ensure that the client’s standards are met.

Judgement/decision making

Consults with supervisor/manager and takes decisions in full compliance with the Agency’s regulations and rules. Makes decisions reflecting best practice and professional theories and standards.

Required Expertise

FunctionNameExpertise Description

Information Technology

Library Operations

Very good knowledge of information processing and library operations.

Information Technology

Library and Information Systems

Ability to ensure consistency, accuracy and accessibility of information sources.

Qualifications, Experience and Language skills

Bachelor’s Degree

University degree in library or information science. Master’s degree would be an advantage.

Minimum of five years of experience in library or information service with demonstrated increasing responsibilities in the area of electronic resource management or technical services. Experience in a multicultural environment desirable. Excellent technical skills required.

Demonstrated innovation, flexibility, creativity and a willingness to problem solve.

Excellent communication and analytical skills required.

Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.


The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $62120 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 32178*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks‘ annual vacation, home leave, pension plan and health insurance


Applications from qualified women and candidates from developing countries are encouraged

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process