Field Support Logistics Officer, Home Based

Organization: WFP - World Food Programme

Country: Home-based

Closing date: Thursday, 11 March 2021

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance

Job title: Global Logistics Cluster Field Support Officer (Desk officer) Consultancy contract home based, with extensive travels 11 months- renewable

Accountabilities/Responsibilities:

Support field operations, and global project rollouts in close coordination with the GLC Information Management team and other relevant workstreams within the team.

The Logistics Cluster Support Officer is the primary focal point and communication channel for the countries that fall under her/his responsibilities for all logistics cluster related activities (cluster, sector and preparedness).

Within the Global Logistics Cluster cell, act as technical expertise on cluster coordination, capacity strengthening of national responders and common logistics services and make appropriate recommendations.

Deploy to cluster operations in the field as Logistics Cluster Coordinator and undertake field support mission to on-going operations and activities when and as needed (up to three months). This includes scoping missions, Gaps and needs exercises, lessons learned exercises, training of workshop attendance and facilitation or others required field support.

Lead the implementation of new Logistics Cluster operations in the aftermath of a disaster or conflict, in accordance with the GLC Head of Operations.

Coordinate with respective Country Office (or hosting office of partner organisation) timing, scope and operational framework (incl. staff embedding and reporting lines) of the project implementation

Monitor and support in the alignment of in country Logistics Cluster activities with CSP and national level funding situation.

Assist in the preparation and review of Country Strategic Plans and other corporate documents for the implementation of the cluster activities (operations and preparedness).

Assist and review existing Contingency Plans ensuring the adequate logistics preparedness framework is included.

Provide advisory to Logistics Cluster Operations on Humanitarian Response Planning, Humanitarian Needs Overview, Inter-Cluster Coordination and other strategic planning products. Actively support project design for operations and activities assigned, including CSP, Special Operations and Budget Revisions.

Develop initial deployment and budget plan per country, and Advise and assist in identifying and mobilizing the necessary resources (i.e. financial, HR and assets) for the implementation of the cluster operation or preparedness project activities

Support where applicable in the development and implementation of a phase-out strategy for Logistics Cluster operations and activities

Provide support for Lessons Learned missions or gaps and needs assessments where required, and ensure lessons are taken into considerations when implementing activities.

Support HR process on country specific ToR definition, selection and staff onboarding

Analyse context of country or region and lead and advice on the design and management of supply chain networks, to ensure Logistics Cluster operational optimization.

Tags cluster coordination field support humanitarian reform humanitarian response information management international relations logistics needs assessment project implementation service management social sciences supply chain supply chain management trainings

Engage closely with Field Logistics Cluster Coordinators and staff to maintain the proper overall understanding of the environment and the situation developments of the countries/regions under her/his responsibilities, also using other sources of information (e.g. OPWEB, Reliefweb, etc.)

Provide expert support/guidelines to the Field Logistics Cluster Coordinators for a proper understanding of the Cluster approach and mandate.

Identify and build productive relationships at global level with counterparts in UN agencies, NGOs, governments and private sectors to share knowledge and resources.

Keep the Field Logistics Cluster Coordinators informed of all cluster related communication, information and tools available at global level.

Contribute and drive the exchange of information between stakeholders (WFP, partners at global level, private sector) and with the field.

Plan, organize, facilitate and participate in internal/external trainings or workshops related to the portfolio of activities.

Review and clear the information/documentation produced and submitted from country before dissemination by the IM team.

Ensure continuous and structured information archiving on the Logistics Cluster operations and activities assigned to.

Provide periodic updates and inputs related to the activities of the Logistics Cluster activities and its participating organizations and monitor and guide towards timely reporting according to requirements. The forum and format of the reporting may vary.

Ensure a well-defined Service Provision system/process is in place at operations level, when common logistics services are offered. Review Standard Operating Procedures (SOP) and support Cluster Coordinator to keep a consistent oversight on services provided.

Ensure that the Relief Item Tracking Application (RITA) is implemented correctly where and when required.

Use RITA and run the relevant reports to ensure operations are updating the information in a timely manner. Check the status of consignments and note and report key issues to operations.

Contribute in the definition of the logistics strategy within the GLC policies and procedures and support effective integration of Logistics Cluster operations, services and projects, including coordination with other organizations.

Exchange information closely with other desk officers, management and other workstreams.

In coordination with the GLC Preparedness Manager and the respective in country focal points, coordinate the planning, preparation, initiation, implementation, localisation and phase-out of the preparedness project per project country.

Support deployed preparedness officer to ensure global project objectives are reflected in a country specific project LogFrame, the activities implemented, and progress monitored.

Support the planning, organisation and facilitation of workshops / trainings in country.

In coordination with the GLC SepSem Manager Support when needed the global Logistics Cluster Service Provision and Service Management team to ensure support to field level operations is provided.

Reporting Line:The Field Support Logistics Officer reports to the Global Head of Operations, where additional technical tasks are assigned a technical reporting line can be added.

Telecommute agreement is available to this position in line with WFP staff Rules and terms of conditions. Other duties as required

DELIVERABLES AT THE END OF THE CONTRACT: Contribute to the implementation of the GLC Work-plan and Logistics Cluster Strategy.

Provide appropriate support to country offices and key stakeholders during the various phases of the Logistics Cluster: Activation, Response, Transition, Deactivation.

QUALIFICATIONS & EXPERIENCE REQUIRED: Education: Advanced university degree in Supply Chain Management, social sciences, international relations or related field; or the equivalent combination of education and experience.

Experience: A minimum of six years of professional experience including: working in international contexts and responsibility in a logistics and managerial role. Previous experience in emergency responses is crucial, extensive experience in working within international coordination systems as well as exposure to the IASC cluster system and especially Logistics Cluster are important. Substantial technical experience related to cluster coordination and common logistics services.

Knowledge & Skills: Ability to meet tight deadlines and work under pressure with minimum supervision and as part of a team; good communication skills; excellent written and analytical skills; knowledge of logistics operations and systems; knowledge of humanitarian reform/cluster concept; experience using Microsoft Excel, and sound knowledge of Microsoft Windows, MS Word, MS PowerPoint and other related software. Intercultural skills essential.

Languages: Fluency in spoken and written English. Fluency in spoken and written of either French or Spanish. An additional UN language is a plus.

Terms and Conditions

WFP offers a competitive compensation package which will be determined by the contract type and selected candidate’s qualifications and experience.

Please visit the following websites for detailed information on working with WFP

http://www.wfp.org Click on: ‚Our work‘ and ‚Countries‘ to learn more about WFP’s operations.

Deadline for applications:11 March 2021

Ref.: VA No. 140040

Qualified female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.