Administrative Assistant, Vienna, Austria

Organization: Organization for Security and Co-operation in Europe (OSCE)

Country: Austria

City: Vienna, Austria

Office: OSCE Vienna

Closing date: Wednesday, 31 March 2021

Issued by: OSCE Secretariat

Vacancy number: VNSECG01613

Vacancy type: Local Contracted

Field of expertise: General Administration

Grade: G4

Number of posts: 1

Duty station: Vienna

Date of issue: 3 March 2021

Deadline for application: 31 March 2021 - 23: 59 Central European Time (CET/CEST)

Background

The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.

The OSCE Secretariat in Vienna assists the Chairmanship in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions.

The Office of the Co-ordinator of OSCE Economic and Environmental Activities (OCEEA) deals with economic and environmental issues, operating under the premise that promoting economic prosperity and co-operation on environmental problems can contribute to international security and stability. The OSCE’s role is twofold: a) to monitor economic and environmental developments among participating States, and alert them to any threat of conflict, and b) to facilitate the formulation of economic and environmental policies and initiatives among participating States, to promote security. The Office currently comprises 25 staff members.

Tasks and Responsibilities

Under the overall supervision of the Deputy Co-ordinator / Head, Economic Activities, and the direct supervision of the Executive Secretary, the incumbent performs daily administrative and secretarial tasks. More specifically, the Administrative Assistant is:

Managing travel arrangements for OCEEA staff and external sponsored participants; Assisting in management of extra-budgetary and UB project budgets; Maintaining a variety of office records, reference and materials; Summarising background material required for preparation of papers and circulating documents; Assisting in the preparation and follow-up of conferences and meetings organised by OCEEA; Performing other administrative, supportive, monitoring and record-keeping functions related to OCEEA activities and organisation of events as requested.

For more detailed information on the structure and work of the OSCE Secretariat, please see //www.osce.org/secretariat">https: //www.osce.org/secretariat

Necessary Qualifications

Completed secondary education preferably supplemented by secretarial training, including formal courses related to the work of the organisation;
Three years of administrative, secretarial and clerical experience;
Experience in accounting is desirable; experience from practical work related to international projects is an asset;
Professional fluency in English; knowledge of German and/or another OSCE working language would be an asset;
Demonstrated gender awareness and sensitivity, and ability to integrate a gender perspective into tasks and activities;
Proven interpersonal skills and ability to establish and maintain effective and constructive working relationships with people of different national and cultural backgrounds while maintaining impartiality and objectivity;
Ability to operate standard computer applications including practical experience with Microsoft package.

Required competencies

Core values

Commitment: Actively contributes to achieving organizational goals

Diversity: Respects others and values their diverse perspectives and contributions

Tags administrative assistant civil servants computer applications gender perspective human rights international security

Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles

Accountability: Takes responsibility for own action and delegated work

Core competencies

Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization

Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment

Planning: Works towards the achievement of goals in a structured and measured manner

Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions

Initiative-taking: Proposes and initiates new ideas, activities and projects

Flexibility: Responds positively and effectively to changing circumstances

Managerial competencies (for positions with managerial responsibilities)

Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment

Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them

Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

Monthly remuneration, subject to social security deduction, is EUR 3,416 (12 times a year). OSCE salaries are exempt from taxation in Austria. Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

Please note that appointments are normally made at step 1 of the applicable OSCE salary scale.

How To Apply

If you wish to apply for this position, please use the OSCE’s online application link found under //jobs.osce.org/vacancies">https: //jobs.osce.org/vacancies.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see //www.osce.org/participating-states">https: //www.osce.org/participating-states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE staff/mission members are international civil servants and may not accept instructions from any other authority. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. The OSCE subscribes to the following core ethical standards or values: integrity, diversity, commitment and accountability.

Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.

Please be aware that the OSCE does not request payment at any stage of the application and review process.