Field Programme Assistant , Ashkhabad, Turkmenistan

Organization: Food and Agriculture Organization of the United Nations (FAO)

Country: Turkmenistan

City: Ashgabat, Turkmenistan

Office: FAO in Ashgabat, Turkmenistan

Closing date: Tuesday, 30 March 2021

2100797

Field Programme Assistant

Job Posting: 09/Mar/2021

Closure Date: 30/Mar/2021, 9:59:00 PM

Organizational Unit : SEC

Job Type: Non-staff opportunities

Type of Requisition : PSA (Personal Services Agreement)

Grade Level : N/A

Primary Location: Turkmenistan-Ashkhabad

Duration : 11 months initially with a possible extension

Post Number : N/A

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

Qualified female applicants and qualified nationals of non-and under-represented member countries are encouraged to apply.

Persons with disabilities are equally encouraged to apply.

All applications will be treated with the strictest confidence.

Organizational Setting

The Food and Agriculture Organization (FAO) is a specialized agency of the United Nations that leads international efforts to defeat hunger. Our goal is to achieve food security for all and make sure that people have regular access to enough high-quality food to lead active, healthy lives.

FAO Sub-Regional Office for Central Asia (SEC) is responsible for developing, promoting, overseeing and implementing strategies for addressing food security, agriculture and rural development priorities in the sub-region; Azerbaijan, Kazakhstan, Kyrgyzstan, Tajikistan, Turkey, Turkmenistan and Uzbekistan . The Organization’s technical assistance includes institution building, development of knowledge and competencies, and exchange of experience among countries facing the challenges of transition.

The Field Programme Assistant will be assigned in Ashgabat, Turkmenistan and performs a wide range of routine operational, administrative, and financial functions in support of the formulation, delivery, monitoring and reporting of the Organization’s field programme and projects being developed and implemented in the sub-region, throughout the Project Cycle.

Reporting Lines

The Field Programme Assistant will report to Team Leader of FPU, based in Ankara, Turkey and receives guidance from a higher graded Field Programme Associate.

Technical Focus

Ensure the smooth and efficient operations of the field programme/project activities under sub-regional projects. He/she acts independently in routine matters and interacts with a wide variety of colleagues within the organization providing routine operational support, including related administrative and financial services.

Tasks and responsibilities

The Field Programme Assistant will perform the following tasks;
In line with the revised Project Cycle, help ensure data concerning the office’s field programme portfolio is up-to-date in the Field Programme Management Information System (FPMIS), with relevant project documentation uploaded as appropriate;
Collect and compile data from FPMIS on programme/project activities to support reporting on field programme/project delivery;
Assist in drafting initial project budgets, revisions and amendments, and inputting the data into FPMIS; provide information on programme/project expenditures and status of field programme/project budgets;
Process, format and proof-read project/programme reports, documents, publications and correspondence from draft texts, related to the field programme;
Make arrangements for field programme-related meetings, seminars and events: implement logistics, prepare correspondence, compile and distribute documents, make administrative arrangements;
Initiate and follow up on administrative and financial actions related to field programme/project staff/NHSR recruitment, management and support; travel; payments; and procurement;
Review and direct correspondence, calls and queries to appropriate contacts; provide background information; respond to routine enquiries;
Perform other duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

Secondary School Education

Three years of experience in relevant experience in financial and/or administrative support work.

Working knowledge (Level C) of English and Russian. Working knowledge of Turkish is a plus.

Good knowledge of the MS Office applications, Internet and office technology equipment

National of Turkmenistan or resident in the country with a regular residence/work permit

FAO Core Competencies

Results Focus

Teamwork

Tags central asia continuous improvement financial services food security institution building knowledge sharing logistics monitoring and reporting procurement programme management rural development tajik transparency

Communication

Building Effective Relationships

Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

High degree of initiative and willingness to provide support to the international and national staff involved in the projects

Logical thinking and sound judgment

Attention to details and sense of urgency

Excellent communication skills and ability to explain procedures clearly (in speaking and writing)

Proficiency of standard IT technology and equipment

Demonstrates integrity by modelling the UN’s values and ethical standards;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Selection Criteria

Extent and relevance of experience in financial and/or administrative support work.

Work experience within the United Nations system is considered as an asset, but not mandatory

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

ADDITIONAL INFORMATION

FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing).

Incomplete applications will not be considered. If you need help, or have queries, please contact: Careers@fao.org

Applications received after the closing date will not be accepted.

Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications.

For other issues, visit the FAO employment website: http://www.fao.org/employment/home/en/

HOW TO APPLY To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Only applications received through the recruitment portal will be considered. Candidates are requested to attach a letter of motivation to the online profile. If you need help, or have queries, please contact: Careers@fao.org