Chief of Finance / Deputy Head, Common Services, Warsaw, Poland

Organization: Organization for Security and Co-operation in Europe (OSCE)

Country: Poland

City: Warsaw, Poland

Office: OSCE Warsaw

Closing date: Sunday, 11 April 2021

The majority of positions in OSCE field operations are filled by secondment, which means that individuals are nominated by their respective OSCE participating State. In addition, a limited number of seconded positions are available at the OSCE Secretariat and the institutions.

Issued by

OSCE Office for Democratic Institutions and Human Rights

Vacancy number VNODIP00855 Vacancy type International Contracted Field of expertise Budget and Finance Grade P4 Number of posts 1 Duty station Warsaw Date of issue 9 March 2021 Deadline for application 11 April 2021 - 23:59 Central European Time (CET/CEST)


The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, combating human trafficking, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.

The Office for Democratic Institutions and Human Rights (ODIHR) is the principal institution of the OSCE responsible for the human dimension. ODIHR is active throughout the OSCE area in the fields of election observation, democratic development, human rights, tolerance and non-discrimination, and the rule of law. ODIHR’s assistance projects and other activities are implemented in participating States in accordance with ODIHR’s mandate.

Tasks and Responsibilities

Under the general supervision of the Second Deputy Director of the ODIHR, the incumbent performs the functions of the Chief of Finance and Deputy Head of Common Services. The responsibilities include:

Ensuring the smooth operation of financial functions for ODIHR;Assisting in the planning, co-ordination, oversight and overall management of operations and activities of the of Common Services‘ Department;Supporting the strategic planning of ODIHR programmatic activities and execution of management objectives;Supporting management decision making regarding the efficient and effective use of budgetary resources and supporting stakeholder compliance;Supporting the effective utilization of budget funds, including Common Services budget funds;Supporting the donor compliance function of the Project Co-ordination Unit;Ensuring sound financial management and uninterrupted cash processing and treasury management services throughout ODIHR; co-ordinating and overseeing maintenance of general ledger accounts;Supporting the development of the OSCE regulatory framework and ODIHR compliance with OSCE regulations;Supporting the essential controls of the Procurement process;Performing other duties as required.

For more detailed information on the structure and work of ODIHR, please see:

Necessary Qualifications

Second-level university degree in Business Administration, Finance and/or related fields or first level university degree supplemented by certification from a recognized professional accountancy institution, such as Certified Public Accountant, Chartered Accountant, Certified Management Accountant or similar; alternatively, a first-level university degree in combination with two years of additional qualifying experience may be accepted in lieu of the second-level university degree;
At least eight years of progressively responsible experience in financial and general management;
At least six years of professional experience in a senior position in an intergovernmental, governmental, non-governmental or commercial organization;
Experience with budget management processes;
Experience with risk management processes;
Solid knowledge of computer applications, in particular proficiency in MS Excel. Experience in designing and or implementing of, or extensive user experience with, Enterprise Resource Planning systems (desirable);
Professional fluency in English, with excellent written and spoken communication skills; knowledge of another official OSCE language is desirable;
Ability to work with people of different nationalities, religions and cultural backgrounds;
Demonstrated gender awareness and sensitivity, ethical awareness and an ability to integrate a gender perspective into tasks and activities.

Required competencies

Core values

Commitment: Actively contributes to achieving organizational goals

Tags accountant computer applications democratization financial management gender perspective human rights management services procurement risk management rule of law staff rotation user experience

Diversity: Respects others and values their diverse perspectives and contributions

Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles

Accountability: Takes responsibility for own action and delegated work

Core competencies

Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization

Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment

Planning: Works towards the achievement of goals in a structured and measured manner

Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions

Initiative-taking: Proposes and initiates new ideas, activities and projects

Flexibility: Responds positively and effectively to changing circumstances

Managerial competencies (for positions with managerial responsibilities)

Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment

Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them

Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

Monthly remuneration is approximately EUR 6,309 depending on post adjustment and family status. OSCE salaries are exempt from taxation in Poland. Social security will include participation in the Cigna International medical insurance scheme and OSCE Provident Fund maintained by the OSCE. The Organization contributes an amount equivalent to 15% of the employee’s salary to this Fund and the employee contributes 7.5%. Other allowances and benefits are similar to those offered under the United Nations Common System.

Please note that appointments are normally made at step 1 of the applicable OSCE salary scale.

How To Apply

If you wish to apply for this position, please use the OSCE’s online application link found under


The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see


The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see


The OSCE is a non-career organization committed to the principle of staff rotation, therefore the maximum period of service in this post is 7 years.

Please be aware that the OSCE does not request payment at any stage of the application and review process.

Link to the organization’s job offer: