Programme Management Assistant, Bangkok, Thailand
Organization: United Nations Environment Programme
City: Bangkok, Thailand
Office: UNEP Bangkok
Closing date: Tuesday, 16 March 2021
Posting Title: Programme Management Assistant, G6 (Temporary Job Opening)
Job Code Title: Programme Management Assistant
Department/Office: United Nations Environment Programme
Duty Station: BANGKOK
Posting Period: 03 March 2021 - 16 March 2021
Job Opening Number: 21-Programme Management-UNEP-150614-J-Bangkok (X)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organisational Setting and Reporting
The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.
UNEP’s sub programme on Resource Efficiency works with international and national partners, providing technical assistance and advisory services for the implementation of sustainable consumption and production, green economy, green financing, green cities and other related areas; and strengthening the environmental managementcapacity of developing countries and countries with economies in transition. In Asia Pacific, UNEP operates through its Regional Office for Asia and the Pacific and works in 41 countries in the region.
This position is based in UNEP, Asia and the Pacific Office in Bangkok, Thailand.
Under the overall supervision of the Regional Director and the direct supervision of the Regional Resource Efficiency Coordinator, the Programme Management Assistant, under the EU funded SWITCH-Asia Programme’s Regional Policy advocacy Component, will be responsible for the following duties:
Researches, compiles, analyses, summarizes, and presents basic information/data on UNEP’s RE/SCP (Resource Efficiency Sustainable Consumption and Production) related activities in the region.
Assists in the development and organization of production of information, promotional and awarenessraising materials (publications, electronic newsletters, web page, video/audio files) on RE/SCP for external audiences; provides specialized assistance in the production and delivery of information communications products and services.
Prepares, maintains and updates web page and file structure, to include drafting and editing content, ensuring the complete uploads/download of audio files.
Assists in the electronic dissemination of programmes and production and editing of video/film and/or website projects; researches diverse print and electronic information sources for topics and materials for projects; suggests ideas on content, narration texts, audio excerpts, design elements; selects and catalogues sound/ visual materials and evaluates quality for inclusion in productions, and obtains requisite clearances and copyrights.
Assists in the design and preparation of outlines for project documents and presentations; monitors status of project proposals; assists in the monitoring and evaluation of projects; reviews, identifies issues and initiates necessary follow-up actions; drafts and assists in finalizing project reports and related materials.
Assists in the preparation of budget performance submissions and finalization of budget performance reports.
Maintains database of experts and contacts; liaises with project partners for their inputs; reviews and prepares information and inputs for project as needed.
Serves as focal point for organization of technical workshops, meetings and conferences film material; provides substantive support during such meetings/workshops; assists in transcribing audio materials available only on audio format.
Collaborates extensively with service units and liaises frequently with internal team members both at divisions and in regional office in drafting different types of agreements, or contributions for grants or other activities as appropriate.
Provides staff/consultants with information advice on conditions of service, duties responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
Provides assistance in planning and implementation of RE/SCP activities and other programmes.
Performs other duties as assigned.
Professionalism: Ability to perform a broad range of programme/administrative functions, such as budget, work programme monitoring, human resources, database management, etc. Knowledge of internal policies, processes and procedures generally and in particular those related to the communication, production and dissemination of public information. Ability to research and gather information from a variety of standard sources. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations, including UNEP publication policies and guidelines. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines
and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others‘ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Completion of high school diploma or equivalent is required. Supplementary training in administration, programme, project management or other related field is desirable.
Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST. The GGST is administered to applicants when required before the administration of a written assessment and/or interview.
A minimum of seven years of experience in programme and/or project administration is required.
Experience in awareness and outreach activities is desirable.
Experience with the United Nations or international organization is desirable.
Experience in information dissemination is required.
English and French are the working languages of the United Nations Secretariat. For this post, fluency in English is required. Knowledge of Thai is desirable.
NOTE: "Fluency equals a rating of "fluent" in all four areas (read, write, speak, understand) and "Knowledge of" equals a rating of "confident" in two of the four areas.
Qualified applicants may be evaluated through a competency-based interview and/or other assessment methods.
This is a Temporary Job Opening (TJO). Appointment against this post is for a limited duration (364 days) and does not carry any expectancy, legal or otherwise, of renewal. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, hour application may not have been received, in such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira "Need Help?" link.
Internal Applicants - when completing the PHP, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.
At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term "sexual exploitation" means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term "sexual abuse" means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term "sexual harassment" means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on "Manuals" hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS‘ BANK ACCOUNTS.
Link to the job offer of the organization: https://unjobs.org/vacancies/1614811483697