Librarian/Information Specialist, Vienna, Austria

Organization: International Atomic Energy Agency (IAEA)

Country: Austria

City: Vienna, Austria

Office: IAEA Vienna, Austria

Grade: P-3

Closing date: Sunday, 11 April 2021

Librarian/Information Specialist(P3)

( 2021/0170 (127780) )

Organization: NEPIK-IAEA Library Unit

Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting: 2021-03-12, 6:00:24 PM

Contract Type : Fixed Term


Probation Period : 1 Year

Organizational Setting

The objective of the Department of Nuclear Energy (NE) is to foster the efficient and safe use of nuclear power by supporting interested Member States in: improving the performance of nuclear power plants, the nuclear fuel cycle, and the management of nuclear wastes; catalysing innovation in nuclear power and fuel cycle technologies; developing indigenous capabilities around the world for national energy planning; deploying new nuclear power plants; preserving and disseminating nuclear information and knowledge; and advancing science and industry through improved operation of research reactors.

The department has a dynamic, participative and interactive operating environment with inputs received from the Board of Governors, the General Conference, policy and decision-makers, and technical counterparts in Member States and the international development community.

The Division of Energy Planning and Nuclear Information and Knowledge comprises the Planning and Economic Studies Section, Nuclear Knowledge Management Section and the Nuclear Information Section. The Division is responsible for strengthening capacities in energy and nuclear power planning, building capacities to manage nuclear knowledge and provide knowledge management services to interested member states, and to procure and provide printed and electronic information in the area of nuclear science and technology.

The Nuclear Information Section (NIS) consists of the IAEA Library Unit, the INIS Unit and the Systems Development and Support Group. It foster the exchange of scientific and technical information on the peaceful use of nuclear science and technology; increases awareness in Member States of the importance of maintaining efficient and effective systems for managing such information; provides information services and support to Member States and to the IAEA; and assists with capacity building and training.

Main Purpose

The Librarian/Information Specialist provides nuclear and other information services to the IAEA Secretariat, Member States and partner institutions. S/he undertakes activities to promote awareness and understanding of information support services, including analysis, and reports on the impact of these activities. In addition, s/he ensures the development of an up-to-date and relevant collection of electronic resources, supplemented by print and audiovisual material to meet the Agency’s needs for access to information required for programme delivery.


The Librarian/Information Specialist performs the role of (1) a reference librarian, providing complex information services to customers through research, analysis of assigned topics and timely preparation and distribution of information products to target audiences; (2) a collection development librarian, identifying and selecting information sources for the development of the Library’s collections; and 3) a team member working collaboratively with other members of the IAEA Library and the Nuclear Information Section on improving efficiency to deliver products and services to customers using the modern information technology.

Functions / Key Results Expected

Research, analyse and synthesise information to ensure that customers have the tools and capabilities to use the information provided.

Provide specialised information services such as alerts, including their design and delivery.

Tags access to information civil servants energy planning information management information needs information science information systems information technology knowledge management librarian library library operations management services nuclear energy nuclear fuel cycle nuclear power nuclear power plants nuclear science power plants science and technology support services

Develop and maintain the Library’s collection of electronic, print and audiovisual resources. This includes the ongoing monitoring and selection of new and relevant information sources; exploring new collection development tools to identify areas that will contribute to streamlining; analysing the information needs of the Agency and its staff; and aligning collection development based on user feedback and anticipated customers‘ needs.

Support the Library projects and activities aimed at its modernization and provision of effective information services.

Provide efficient and responsive scientific and technical information services to IAEA Library users at the Information Desk and through various communication channels.

Other duties as assigned based on the programmatic needs of the Unit.

Competencies and Expertise

Core Competencies

Name Definition


Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.

Achieving Results

Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.


Actively contributes to achieving team results. Supports team decisions.

Planning and Organizing

Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.

Functional Competencies

Name Definition

Analytical thinking

Analyses information to identify cause and effect relationships and correlations. Identifies critical elements and assesses consequences of different courses of action and proposes solutions.

Client orientation

Helps clients to analyse their needs. Seeks to understand service needs from the client’s perspective and ensure that the client’s standards are met.

Judgement/decision making

Consults with supervisor/manager and takes decisions in full compliance with the Agency’s regulations and rules. Makes decisions reflecting best practice and professional theories and standards.

Required Expertise

Function Name Expertise Description

Information Management

Information Analysis

Proficiency in high level scientific and technical information research and analysis.

Information Technology

Library Operations

Very good knowledge of library operations and maintenance of different types of publications and documentation. Sound background and good understanding of planning, executing and evaluating collection development

Information Technology

Library and Information Systems

Sound knowledge of integrated library systems and functions related to the maintenance of serial records.

Qualifications, Experience and Language skills

Bachelor’s Degree

University degree in library or information sciences.

Minimum of five years of experience in library or information service with demonstrated increasing responsibilities.

Proficiency in performing high level scientific and technical information research and analysis.

Demonstrated skills with information technology.

Experience in a multicultural environment desirable.

Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.


The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $62120 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 32924*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks‘ annual vacation, home leave, pension plan and health insurance


Applications from qualified women and candidates from developing countries are encouraged

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process

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