Metadata Librarian, Vienna, Austria

Organization: IAEA - International Atomic Energy Agency

Country: Austria

City: Vienna, Austria

Office: IAEA Vienna, Austria

Grade: P-2

Closing date: Wednesday, 14 April 2021

Metadata Librarian(P2)

( 2021/0179 (127783) )

Organization: NEPIK-IAEA Library Unit

Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting: 2021-03-17, 2:23:53 PM

Contract Type : Fixed Term


Probation Period : 1 Year

Organizational Setting

The objective of the Department of Nuclear Energy (NE) is to foster the efficient and safe use of nuclear power by supporting interested Member States in: improving the performance of nuclear power plants, the nuclear fuel cycle, and the management of nuclear wastes; catalysing innovation in nuclear power and fuel cycle technologies; developing indigenous capabilities around the world for national energy planning; deploying new nuclear power plants; preserving and disseminating nuclear information and knowledge; and advancing science and industry through improved operation of research reactors.

The department has a dynamic, participative and interactive operating environment with inputs received from the Board of Governors, the General Conference, policy and decision-makers, and technical counterparts in Member States and the international development community.

The Division of Energy Planning and Nuclear Information and Knowledge comprises the Planning and Economic Studies Section, Nuclear Knowledge Management Section and the Nuclear Information Section. The Division is responsible for strengthening capacities in energy and nuclear power planning, building capacities to manage nuclear knowledge and provide knowledge management services to interested member states, and to procure and provide printed and electronic information in the area of nuclear science and technology.

The Nuclear Information Section (NIS) consists of the IAEA Library Unit, the INIS Unit and the Systems Development and Support Group. It foster the exchange of scientific and technical information on the peaceful use of nuclear science and technology; increases awareness in Member States of the importance of maintaining efficient and effective systems for managing such information; provides information services and support to Member States and to the IAEA; and assists with capacity building and training.

Main Purpose

Under the supervision of the IAEA Library Coordinator, the Metadata Librarian provides expertise for the metadata and quality control of the Library’s information resources in all formats, ensuring effective and accurate access to these resources in the library’s catalogue; s/he provides information and research services to the IAEA Secretariat, Member States and partner institutions; and s/he acts as a part of the ILS maintenance team.


The Metadata Librarian performs the role of (1) a metadata specialist, assigning bibliographic metadata according to relevant international standards and schemas; (2) a subject specialist, assigning appropriate subject headings and descriptors using the Library of Congress Subject Headings (LCSH) and the International Nuclear Information System (INIS) Thesaurus; classifying documents according to the Universal Decimal Classification (UDC); (3) a reviewer, performing quality control to ensure consistency and accuracy of information sources; (4) a research librarian, providing information services to customers through research, analysis of assigned topics and timely preparation and distribution of information products to target audiences; and (5) a liaison to the integrated library system (ILS) vendor and SDSG, ensuring that users and library staff have streamlined access to the catalogue and resources.

Functions / Key Results Expected

Assign high quality bibliographic metadata according to international standards and schemas such as Dublin Core, MARC, AACR2, RDA, and LCSH.

Perform subject analysis by assigning appropriate subject headings and descriptors using the LCSH and the INIS Thesaurus; classify documents according to the UDC.

Provide quality control to ensure the consistency, accuracy and accessibility of information sources in the library catalogue.

Provide guidance and assistance for copy and original cataloguing; and provide expertise for quality bibliographic metadata following best practices and standards for the library’s information resources.

Keep abreast of current international information trends and latest developments in cataloguing and metadata standards, as well as bibliographic and authority control in order to improve library products and services; evaluate new sources for cataloguing and metadata enhancement.

Assist with developing policies, workflows, and special projects in partnership with other NIS staff and in areas related to bibliographic and metadata control and standards.

Provide efficient and responsive scientific and technical information services to IAEA Library users at the Information Desk and through various communication channels.

Act as library liaison for ILS maintenance.

Other duties as assigned based on the programmatic needs of the Unit.

Competencies and Expertise

Core Competencies

Name Definition


Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.

Achieving Results

Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.


Actively contributes to achieving team results. Supports team decisions.

Planning and Organizing

Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.

Functional Competencies

Name Definition

Analytical thinking

Gathers and analyses information, identifying critical relationships and patterns among data and proposes workable solutions.

Client orientation

Establishes effective relationships with clients to understand and meet or exceed their needs. Finds ways to ensure client satisfaction.

Judgement/decision making

Consults with supervisor/manager and makes decisions in full compliance with the Agency’s regulations and rules.

Required Expertise

Function Name Expertise Description

Information Technology

Data Analysis

Perform subject analysis by assigning appropriate subject headings and descriptors; classify documents according to the UDC.

Information Technology

Library Operations

Very good knowledge of information processing and library operations.

Information Technology

Library and Information Systems

Ability to ensure consistency, accuracy and accessibility of library’s information sources.

Qualifications, Experience and Language skills

Bachelor’s Degree

University degree in library or information science. An additional university degree in science and technology would be an advantage.

A minimum of two years professional metadata processing or cataloguing experience in library and information services area.

Strong knowledge of metadata and cataloguing formats, standards and applications.

Strong knowledge of library systems and cataloguing utilities. Demonstrated strengths with information technology.

Ability to work independently and collaboratively; strong communication skills.

Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.


The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $48805 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 24256*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks‘ annual vacation, home leave, pension plan and health insurance


Applications from qualified women and candidates from developing countries are encouraged

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process

Link to the organization’s job offer: