Senior Human Dimension Meetings Assistant, Warsaw, Poland

Organization: Organization for Security and Co-operation in Europe (OSCE)

Country: Poland

City: Warsaw, Poland

Office: OSCE Warsaw

Closing date: Sunday, 11 April 2021

Issued by: OSCE Office for Democratic Institutions and Human Rights

Vacancy number: VNODIG00856

Vacancy type: Local Contracted

Field of expertise: Administration and Support

Grade: G6

Number of posts: 1

Duty station: Warsaw

Date of issue: 22 March 2021

Deadline for application: 11 April 2021 - 23: 59 Central European Time (CET/CEST)

Background //" />

The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, combating human trafficking, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.

The Office for Democratic Institutions and Human Rights (ODIHR) is the principal institution of the OSCE responsible for the human dimension. ODIHR has a mandated responsibility to organize, annually, the Human Dimension Implementation Meeting (HDIM - more than 1,500 participants) and the Human Dimension Seminar (HDS - up to 300 participants) in Warsaw, and to support the OSCE Chair-in-Office (CiO) in organizing the three Supplementary Human Dimension Meetings in Vienna (SHDMs - up to 250 participants per meeting). In addition, ODIHR organizes regularly (three times a year, up to 30 participants per course) the Human Dimension Induction Course (HDIC) in Warsaw for new OSCE employees from various executive structures, and may be asked to provide assistance in organizing various other OSCE human dimension meetings and conferences.

The Human Dimension Meetings Unit, led by the Human Dimension Meetings Officer, holds the primary responsibility within ODIHR to ensure efficient and timely organization of the mandated human dimension meetings and other relevant events within the applicable rules and modalities and other requirements. The incumbent will support the Unit with regard to the above-mentioned activities.

Tasks and Responsibilities //" /> //" />

Under the direct supervision of the Human Dimension Meetings Officer, the incumbent provides specialized support and is responsible for the following:

Providing input into the organisation of mandated Human Dimension Meetings and taking the organizational lead on certain aspects of the meetings, as requested;
Contributing to co-ordination of activities within ODIHR, and with external stakeholders as appropriate;
Executing organizational and administrative tasks as appropriate;
Supporting follow-up discussions and considerations of possible enhancement to the organization, design and delivery of the human dimension meetings.

For more detailed information on the structure and work of the OSCE Office for Democratic Institutions and Human Rights, please see //">https: //

Necessary Qualifications //" /> //" />

Completion of secondary education is a requirement;
A minimum of six years of relevant work experience is required, of which at least two must be gained within an International Organization and/or in organizing multilateral inter-governmental conferences and meetings roles;
Computer literate with practical experience with Microsoft applications;
Excellent written and spoken communication skills in English;
Very good knowledge of Russian or Polish (written and oral) is required; a good knowledge of the other language (Russian or Polish) is desirable.

Required competencies //" /> //" />

Core values

Commitment: Actively contributes to achieving organizational goals

Tags democratization human rights

Diversity: Respects others and values their diverse perspectives and contributions

Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles

Accountability: Takes responsibility for own action and delegated work

Core competencies

Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization

Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment

Planning: Works towards the achievement of goals in a structured and measured manner

Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions

Initiative-taking: Proposes and initiates new ideas, activities and projects

Flexibility: Responds positively and effectively to changing circumstances

Managerial competencies (for positions with managerial responsibilities)

Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment

Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them

Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package //" /> //" />

Monthly remuneration, subject to social security deductions, is approximately PLN 8,445. OSCE salaries are exempt from taxation in Poland.

Social security will include participation in the Cigna medical insurance scheme (current approximate deduction for a staff member is 56 Euro) and OSCE Provident Fund. The Organization contributes an additional amount equivalent to 15% of the employee’s salary to this pension-style fund while the employee contributes 7.5%. Other allowances and benefits are similar to those offered under the United Nations Common System for general services employees.

Appointments are normally made at step 1 of the applicable OSCE salary scale.

How To Apply //" /> //" />

If you wish to apply for this position, please use the OSCE’s online application link found under //">

https: //


The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only those applicants who are selected to participate in the subsequent stages of recruitment will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see //">

https: //


The O

SCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all religious, ethnic and social backgrounds.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see //">

https: //


Please be aware that the OSCE does not request payment at any stage of the application and review process.

Link to the organization’s job offer: