Programme Assistant, Tripoli, Libya

Organization: UNICEF - United Nations Children’s Fund

Country: Libya

City: Tripoli, Libya

Office: UNICEF Tripoli, Libya

Grade: G-5

Closing date: Tuesday, 6 April 2021

Programme Assistant G5, Temporary Appointment ( 364 days), Tripoli Libya.

Job no: 539079

Position type: Temporary Appointment

Location: Libya Division/Equivalent: Amman(MENA)

School/Unit: Libya

Department/Office: Tripoli, Libyan Arab Rep.

Categories: Health

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Hope

UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Realizing children’s rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential - to the benefit of a better world. UNICEF, Libya is implementing a huge Child Survival and Development Program comprising of Health, Nutrition and WASH component focused on development and Humanitarian response with equity focused approach.

How can you make a difference?

Preparing and maintaining records, documents and control plans for the monitoring of project/programme implementation and financial expenditures.

Supporting managing supplies for the section, including fortnightly updates

Facilitating the processing of contracts for consultants, vendors and external partners that support the office in programme delivery. This includes preparing and filing documents, completing necessary forms and templates, uploading TOR’s in VISION, and making necessary logistical arrangements. Keeps vendor lists, partners, and consultant rosters up to date.

Collecting invoices and filing documents for approval and thereafter processing in VISION

Supporting the management of administrative supplies and office equipment.

Maintaining office calendar and arranging meetings. Taking minutes of meetings and keeping the correspondence of the team well organized.

Providing travel assistance to staff members in section for travel arrangements and entitlements based on the organization’s rules and policies. Liaising with relevant travel focal points to ensure that the organization obtains the best service and price for all travel.

Tags capacity development child survival humanitarian response programme planning

Maintaining and updating a system which monitors the absence of staff.

Preparing and maintaining records pertaining to programme planning and development for his/her respective section.

Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs) and makes amendments and alterations as per section revisions when necessary.

Supporting capacity development activities, meetings and conferences by making the logistical arrangements, through engaging with facilitators, caterers and hosts; arranging times through liaising with participants over availability; liaising with budget focal points and section over costs and needs; and preparing background materials for participants.

To qualify as an advocate for every child you will have...

Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organisation in CSD

Experience: A minimum of five years of progressively responsible administrative or clerical work experience is required.

Language requirement: Fluency in Oral and written English language is required .

For every Child, you demonstrate...

UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

The UNICEF competencies required for this post are...

UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

To view our competency framework, please visit here.

Click here to learn more about UNICEF’s values and competencies.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Advertised: Mar 24 2021 E. Europe Standard Time Application close: Apr 06 2021 E. Europe Daylight Time

Link to the organization’s job offer: https://unjobs.org/vacancies/1616611992978