Unit Head (Accounts Payable), Vienna, Austria

Organization: IAEA - International Atomic Energy Agency

Country: Austria

City: Vienna, Austria

Office: IAEA Vienna, Austria

Grade: P-3

Closing date: Thursday, 22 April 2021

Unit Head (Accounts Payable) (P3)

( 2021/0194 (137697) )

Organization: MTBF- Unit C

Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting: 2021-03-25, 5:22:46 PM

Contract Type : Fixed Term

Regular

Probation Period : 1 Year

This vacancy may be used to fill multiple positions within the Division of Budget and Finance.

Organizational Setting

The Division of Budget and Finance manages the financial resources essential for full implementation of the IAEA’s scientific and technical programmes. The Division provides financial services and solutions for programme budgeting, treasury, payments, payroll, financial accounting and reporting to support the IAEA’s mandate.

Main Purpose

Reporting to the Section Head, the Unit Head leads the Unit’s staff and coordinates with team members and internal/external counterparts ensuring timely, effective and accurate processing of financial transactions in accordance with the Agency’s rules and procedures; the Unit Head ensures overall integrity, accuracy and completeness of reporting of the financial transactions and leads less complex change initiatives and participates in complex change initiatives having a significant impact.

Role

The Unit Head is: a team player and team leader, working together and overseeing the work of other members of the Unit to ensure accurate, timely and efficient processing of financial transactions; a focal point for staff members throughout the IAEA and external counterparts, providing advice and guidance to facilitate the processing of financial transactions; a change manager/agent leading less complex and participating in significant change initiatives and promoting the adoption of best practices.

Functions / Key Results Expected

Lead and manage the assigned accounts payable segment and Unit staff to ensure the accurate, timely and proper recording of all financial transactions in accordance with Agency rules and procedures.

Act as payment authorization officer for payments within the delegated monetary limits.

Coordinate the monitoring and reporting of the assigned accounts payable segment key performance indicators and review accounting records/financial exception reports to ensure data integrity.

Lead less complex change initiatives and participate in complex change initiatives, effectiveness and quality reviews by recommending, developing and implementing innovative solutions affecting the Section/Division.

Ensure that adequate internal controls related to financial transactions processing are in place.

Review the periodic and year-end closure tasks assigned to the Unit/Section and other work needed in the preparation of year-end financial statements.

Competencies and Expertise

Core Competencies

Name Definition

Planning and Organizing

Sets clearly defined objectives for himself/herself and the team or Section. Identifies and organizes deployment of resources based on assessed needs, taking into account possible changing circumstances. Monitors team’s performance in meeting the assigned deadlines and milestones.

Communication

Encourages open communication and builds consensus. Uses tact and discretion in dealing with sensitive information, and keeps staff informed of decisions and directives as appropriate.

Achieving Results

Sets realistic targets for himself/herself and for the team; ensures availability of resources and supports staff members in achieving results. Monitors progress and performance; evaluates achievements and integrates lessons learned.

Teamwork

Encourages teamwork, builds effective teams and resolves problems by creating a supportive and collaborative team spirit, remaining mindful of the need to collaborate with people outside the immediate area of responsibility.

Functional Competencies

Name Definition

Analytical thinking

Applies business analytics to establish programme priorities. Makes rational judgements from the available information and analysis.

Judgement/decision making

Consults with and seeks advice at the appropriate managerial level when making complex decisions. Facilitates dialogue and development of best practice to support judgement/decision making, in full compliance with the Agency’s regulations and rules.

Technical/scientific credibility

Provides guidance and advice in his/her area of expertise on the application of scientific/professional methods, procedures and approaches.

Required Expertise

Function Name Expertise Description

Finance

Enterprise Resource Planning (ERP) system

Hands-on experience in the use of Oracle or similar Enterprise Resource Planning (ERP) system.

Finance

Finance Principles and Practices

Very good knowledge of financial, accounting and internal control matters in the international public sector.

Finance

Financial Analysis

High degree of accuracy to ensure the correctness and integrity of financial information.

Qualifications, Experience and Language skills

A first level university degree in finance, accounting, business administration or directly related field. Advanced university degree or recognised professional accounting certification is an advantage.

Minimum of five years of relevant experience in finance and accounting, at least two of which in an international environment.

Experience in a supervisory role.

Experience in drafting various policy and procedure documents.

Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $62120 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 30874*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks‘ annual vacation, home leave, pension plan and health insurance

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Applications from qualified women and candidates from developing countries are encouraged

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process

Link to the organization’s job offer: https://unjobs.org/vacancies/1616911573941