Programme Assistant, Rome, Italy

Organization: Food and Agriculture Organization of the United Nations (FAO)

Country: Italy

City: Rome, Italy

Office: FAO Rome

Closing date: Monday, 19 April 2021

CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT : 2101009

Programme Assistant

Job Posting: 29/Mar/2021

Closure Date: 19/Apr/2021, 9:59:00 PM

Organizational Unit : NFIG

Job Type: Staff position

Type of Requisition : General Service

Grade Level : G-4

Primary Location: Italy-Rome

Duration : Fixed term: one year with possibility of extension

Post Number : 2002011

Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located

FAO is committed to achieving workforce diversity in terms of gender and nationality

People with disabilities are protected from any type of discrimination during any stage of employment, including the recruitment phase

All applications will be treated with the strictest confidentiality

Organizational Setting

FAO General Fisheries Commission for the Mediterranean (GFCM), established under the provisions of Article XIV of FAO constitution, was approved by the FAO Conference in 1949 and entered into force in 1952. Consisting of 22 Member countries along with the European Union, the objectives of GFCM are to promote the development, conservation, rational management and best utilization of living marine resources, as well as the sustainable development of aquaculture in the Mediterranean, Black Sea and connecting waters.

The Secretariat of GFCM operates in its own premises at Palazzo Blumenstihl (1, Via Vittoria Colonna 00193 Rome, Italy).

Main Purpose

The Programme Assistant performs a wide range of routine administrative and financial functions in support of the delivery of the organizational unit’s programme and projects.

Supervision Received/Exercised

The Programme Assistant reports to the Executive Secretary and relevant professional staff and receives guidance from the Programme Associate. He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.

Working Relationships

The Programme Assistant interacts with a wide variety of colleagues within the work unit and with immediate clients within the Organization, providing routine administrative and financial services.

Key Functions/Results

Collect and compile data on programme/ project activities to support reporting on programme/ project delivery;
Provide information on programme/ project expenditures and status of programme/ project budget;
Process, format and proof-read reports, documents, publications and correspondence related to the work of the unit from draft texts;
Review and direct correspondence, calls and queries to appropriate contacts; provide for background information; respond to routine enquiries;
Make arrangements for meetings, seminars and events: implement logistics, prepare correspondence, compile and distribute documents, make administrative arrangements;
Initiate and follow up on administrative and financial actions related to staff management, non-staff support, travel, payments, and procurement;
Perform other duties as required.

Impact Of Work

The incumbent’s work impacts on the timely and efficient delivery of the immediate work unit’s programme.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

Education: Secondary School Education

Experience: Three years of relevant experience in financial and/or administrative support work

Languages: Working knowledge of English and limited knowledge of another FAO official language (Arabic, Chinese, French, Russian or Spanish)

IT Skills: Good knowledge of the MS Office applications, Internet and office technology equipment

Competencies

Results Focus

Teamwork

Communication

Building Effective Relationships

Knowledge Sharing and Continuous Improvement

Technical Skills

Good knowledge of corporate information systems

Good knowledge of common administrative and financial rules and regulations

Good knowledge of communication and documentation standards (including file management in cloud repositories)

Desirable Qualifications and Skills

Experience in the organization of meetings and use of FAO Meeting Registration System

Knowledge about Regional Fisheries Management Organizations

Limited knowledge of French or Spanish

Assessment

Evaluation of qualified applicants may include an assessment exercise and a technical / competency-based interview.

FAO staff are expected to adhere to FAO Values of Commitment to FAO,

Respect for All and Integrity and Transparency

ADDITIONAL INFORMATION

FAO does not charge a fee at any stage of the recruitment process (application, interview, processing)

Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/

The length of the appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to extension of appointments

Selected candidates need to reside within commuting distance from the FAO office. "Commuting distance" means the distance within which staff members can travel daily between their place of work and their residence.

No international benefits will be payable as selected candidates are recruited locally and paid in the local currency of the office location

Other similar positions may be filled from this vacancy notice

For additional information visit the FAO employment website: http://www.fao.org/employment/home/en/

REMUNERATION A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link: http://www.un.org/Depts/OHRM/salaries allowances/salary.htm

HOW TO APPLY

To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Once completed, please apply and submit your application, with language certificates as attachments. Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications. FAO reserves the right to request candidates to undertake a language test in the future, as appropriate

Incomplete applications will not be considered

Only applications received through the recruitment portal will be considered

If you need assistance please contact: Careers@fao.org

Link to the organization’s job offer: https://unjobs.org/vacancies/1617043940500