Procurement Coordinator Individual Contract, Brasilia, Brazil

Organization: Unicef

Country: Brazil

City: Brasilia, Brazil

Office: UNICEF Brasília

Closing date: Saturday, 1 May 2021

Procurement Coordinator, Individual Contract, Brasilia

Job no: 539923

Position type: Consultancy

Location: Brazil Division/Equivalent: Latin America and Caribbean Regional Off

School/Unit: Brazil

Department/Office: Brasilia, Brazil

Categories: Consultancy

Background & Rationale

The UNICEF has been working since the beginning of 2018 in the emergency situation that is occurring in Roraima State due to the unstable political and socioeconomic turmoil originated in Venezuela. The UNICEF has deployed efforts on relief, protection and rehabilitation activities for the children impacted by the several critical constraints.

Furthermore, Procurement activities have increased since 2018, including support on Emergency context and others UNICEF sections (Health, Protection, Education, SPM&E, RM&P and Zone Offices) and since March 2020, in response to the pandemic, we have mobilized all the UNICEF expertise to meet the rapidly evolving needs, and is critical that Procurement continue the efforts to deliver the most effective and timely response.

UNICEF’s operative support plays a key role in executing the response activities of the Organization, especially the supply chain operations and fundraising contracting.

Purpose

Under the guidance of the Procurement Officer, the Procurement Coordinator Individual Contractor will be responsible for serving the needs of the Procurement Unit (including COVID-19 Emergency response) with coordination of the team members, and in procuring goods and services (including support of definition of needs, quotations, sourcing and negotiations), coordination of logistics (dispatches of goods, operational follow­up, liaison with logistic partners, follow-up of deliveries, support in inspections if necessary), administrative management of orders (requisitions, support documentation, payments, and others), liaison with other UN Agencies or Partner Organizations, and develop the knowledge management (tracking tables, mapping of orders, creation of sourcing list etc).

Expected results: (measurable results)

Every month the Individual Contractor shall submit an executive report containing the update on the UNICEF Procurement activities (including COVID-19 Emergency response) regarding supply chain/procurement, including volume of orders, logistic mapping, actual expenditure, record of pictures, schedules updated, achievements, recommendations, maps, challenges, and other related information.

Expected results (SMART)

Deliverables

Duration (amount of days needed)

Deadline

Monthly Payment

Coordination of the Procurement & Supply activities

Daily coordination of Procurement and Supply activities assigned by the Procurement Officer, including coordination of the team members for the decision and management of the Procurement Officer

11,5 months

Every 30 days

BRL 13,150

Planning of the Procurement & Supply activities

Suggesting solutions and explanations about internal Procurement’s procedures for the Requesting Units needs (emergency and regular Procurement needs)

Preparation and execution of the Procurement activities assigned by the Procurement Officer

Daily procurement fulfilment of the existing Orders/Demands through UNICEF’s tools and systems, including daily Procurement Tracking Tool filling

Preparation and execution of Supply activities assigned by the Procurement Officer

Daily fulfilment of the existing Supply demands through UNICEF’s tools and systems, including documentations control e registrations (emergency and regular Logistics needs).

Timeframe

May/2021 to Abril/2022

PERFORMANCE INDICATORS

The products delivered by the Individual Contractor must meet:

Products delivered on time according to this Term of Reference.

The service must be executed under full compliance of the UNICEF Supply Manual, Code of Conduct, UNICEF Principles and Table of Authorities.

The Expected Tasks must be performed in timely manner, meeting efficiency and satisfactory level of technical expertise.

Updates on the Expected Tasks must be provided. Setbacks and critical actions should be reported. Action Plans and Solutions to critical situations should be proposed and implemented.

The service must adhere to high standards of administrative organization, client-orientation and result-based.

Reports must cover all managerial information available and must be submitted, according to the Procurement Officer orientation.

Reports needed must be reliable and cover all activities performed.

Key competences, technical background, and experience required Deadline

Minimum of 5 years of progressively professional work experience with Supply Chain, including Procurement and Logistics routines.

Technical expertise in Supply Chain and previous related experiences as Coordinator, Lead and/or Officer with the Private Sector or with United Nations in Brazil.

University degree in business administration, finance, logistics or international relations.

Fluency in Portuguese, English is preferable, and Spanish is an asset.

Excellent skills of Excel and Power Point.

Excellent communication and negotiation skills.

Driven for results, collaborative profile, self-managed and pro-active.

General Conditions: Procedures and Logistics

UNICEF will provide all required core equipment and material for fulfilling his duty, including computer

Individual Contractor will work in Brasilia duty station - dedicated UNICEF Procurement room.

Individual Contractor will temporarily work from home, according to the UNICEF Brazil decision and agreement with the supervisor.

Expenses related to working travels will be covered by UNICEF and paid to the Individual Contractor as per UNICEF travel rules and regulations.

No contract may commence unless the contract is signed by both UNICEF and the consultant or individual Contractor

Consultants / ICs will not have supervisory responsibilities or authority on UNICEF budget.

Payment of Fee

The payment will be based on submission of agreed deliverables. UNICEF reserves the right to withhold payment in case the deliverables submitted are not up to the required standard or in case of delays in submitting the deliverables on the part of the consultant.

Insurance and health coverage

The contractor is fully responsible for arranging, at his or her own expenses, such life, health and other forms of insurance covering the term of the contract as he or she considers appropriate.

The contractor is not eligible to participate in the life or health insurance schemes available to UNICEF and United Nations staff members.

Restrictions

Consultants and individual contractors may not receive training at the expense of UNICEF. Notwithstanding, consultants and individual contracts must complete the applicable mandatory trainings.

In case of government officials, the contract cannot be issued without prior written clearance by the Governmentâ‚, or unless on leave without pay.

UNICEF is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

Advertised: Apr 23 2021 E. South America Standard Time Application close: Apr 30 2021 E. South America Standard Time

Link to the organization’s job offer: https://unjobs.org/vacancies/1619357441781