Procurement Assistant (National Consultant), Budapest, Hungary

Organization: Food and Agriculture Organization of the United Nations (FAO)

Country: Hungary

City: Budapest, Hungary

Office: FAO Regional Office for Europe and Central Asia

Closing date: Thursday, 27 May 2021

2101307

Procurement Assistant (National Consultant)

Job Posting: 29/Apr/2021

Closure Date: 27/May/2021, 9:59:00 PM

Organizational Unit : REU

Job Type: Non-staff opportunities

Type of Requisition : PSA (Personal Services Agreement)

Grade Level : N/A

Primary Location: Hungary-Budapest

Duration : Up to 11 months

Post Number : N/A

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

Qualified female applicants and qualified nationals of non-and under-represented member nations are encouraged to apply.

Persons with disabilities are equally encouraged to apply.

All applications will be treated with the strictest confidence.

Organizational Setting The position is based in the Regional Officer for Europe and Central Asia of FAO, the leading UN agency in terms of providing support for agriculture and rural development, forestry and fisheries. The Procurement Assistant works in the Procurement Unit and covers a variety of office support tasks, particularly in procurement, that contribute to the timely and effective running of the office.

Reporting Lines The Procurement Assistant will work under the overall guidance of the Regional Administrative Officer and the direct supervision of the National Administrative and Finance Officer.

Technical Focus Support to FAO’s procurement services; Contribution to timely and efficient procurement operations.

Tasks and responsibilities

Act as focal point for the timely and complete preparation and regular updating of the office procurement plan, assuring the contribution of all parties involved in the exercise;
Assist in the following tasks: identify method of solicitation, sourcing strategy and distributes invitations to tender, preparation of solicitation process, draft tendering documents, using e-tendering system and provision of support on bid/proposals evaluations while ensuring the solicitation process is fair, objective and transparent and that it follows the general principles, as set forth in the FAO Manual Section, the governing rules for Organisational procedures;
Perform cost and price analysis on proposals and quotations, submitting results of analysis and making recommendations for awarding the contracts;
Assist in implementing and administering contracts;
Liaise with staff at various levels within the Organization: Headquarters and across the Region, as required;
Liaise with suppliers;
Following up the delivery process of procured goods to ensure timely delivery in collaboration with Programme personnel;
Assist in the preparation and presentation of procurement related cases to the relevant Committees and personnel taking part in the evaluation and awarding procedure;
Assist in initiating a variety of administrative transactions, in particular related to purchasing transactions, in the FAO’s corporate computerized systems;
Set up and maintain office files and reference systems including confidential files;
Assist in drafting, preparing and extending framework agreements and service contracts;
Assist in obtaining customs clearance for international deliveries;
Perform other related duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

Completed econdary school education

Three years‘ experience in office assistance, secretarial support or related fields

Working knowledge of English

Hungarian nationality or resident in the country with a regular work permit.

FAO Core Competencies

Results Focus

Teamwork

Communication

Building Effective Relationships

Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

Experience in procurement will be considered an asset

Strong verbal and written communication skills

High standard of computer literacy

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

ADDITIONAL INFORMATION

FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing).

Incomplete applications will not be considered. If you need help, or have queries, please contact: Careers@fao.org

Applications received after the closing date will not be accepted.

Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications.

For other issues, visit the FAO employment website: http://www.fao.org/employment/home/en/

HOW TO APPLY To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Only applications received through the recruitment portal will be considered. Candidates are requested to attach a letter of motivation to the online profile. If you need help, or have queries, please contact: Careers@fao.org

FAO IS A NON-SMOKING ENVIRONMENT

Link to the organization’s job offer: https://unjobs.org/vacancies/1619715801833