Office Assistant, Rome, Italy
Organization: Food and Agriculture Organization of the United Nations (FAO)
City: Rome, Italy
Office: FAO Rome
sing date: Friday, 21 May 2021
CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT : 2101328
Job Posting: 30/Apr/2021
Closure Date: 21/May/2021, 9:59:00 PM
Organizational Unit : ESP
Job Type: Staff position
Type of Requisition : General Service
Grade Level : G-3
Primary Location: Italy-Rome
Duration : Fixed term: one year with possibility of extension
Post Number : 2003843; 0097403
IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are bas ed on date and time settings of your personal device
Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located
FAO is committed to achieving workforce diversity in terms of gender and nationality
People with disabilities are protected from any type of discrimination during any stage of employment, including the recruitment phase
All applications will be treated with the strictest confidentiality
This vacancy announcement is for two positions located in the Inclusive Rural Transformation and Gender Equality Division (ESP) which coordinates FAO’s work on various social dimensions including on rural institutions, services, social protection, gender equality, decent rural employment, tenure rights and the right to food
The Office Assistant performs a variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.
The Office Assistant reports to the Team Leader of the Gender Team / to the Team Leader of the Social Protection Team, and receives guidance from a higher graded Office Assistants. He/she acts independently in routine matters and consults with supervisor(s) on new and/or more complex issues and procedures. Supervision received provides for technical and procedural guidance and on-the-job learning.
The Office Assistant interacts with a variety of colleagues from within the work unit. Interactions relate to the exchange of routine information and the provision of standard office support services.
Type, format and draft routine correspondence; collate tables, reports, presentations, publications, and other documentation;
Receive, screen and direct telephone calls and visitors; respond to routine internal and external enquiries and/or refer to appropriate contacts /units;
Enter, retrieve, structure and update selected information and data from various sources (e.g. Intra-/Internet, office files, etc.); present results in standard format;
Set up and maintain office files and reference systems according to standard procedures;
Initiate, view and track a variety of administrative transactions in the computerized financial / travel / human resources systems;
Support the organization and administration of meetings, workshops and events (e.g. arranging for meeting rooms and other facilities.
Assist with arranging for travels: organize transport, logistics, accommodation, documents;
Ensure availability of office supplies and appropriate maintenance of office equipment;
Perform other duties as required.
Impact Of Work
The Office Assistant participates as part of a team in the provision of administrative and office support services. Actions reflect on the immediate and wider work unit.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Education: Secondary School Education
Experience: Two years of relevant experience in office support work
Languages: Working knowledge (Level C) of English and limited knowledge (Level B) of one of the other FAO languages (Arabic, Chinese, French, Russian or Spanish)
IT Skills: Knowledge of the MS Office applications, Internet and office technology equipment
Building Effective Relationships
Knowledge Sharing and Continuous Improvement
Knowledge of the communication and documentation standards
Knowledge of corporate computerized financial / travel / human resources systems and administrative procedures and policies
Knowledge of the organizational structure
Desirable Qualifications and Skills
For position 2003843 in ESP (Gender Team): Experience in providing support to teams, including orientation of new NSHR staff; Knowledge of FAO rules and procedures for recruitment and selection processes of NSHR; Knowledge of the ESP organizational structure and the Gender Team Structure
For position 0097403 in ESP (Social Protection Team): Working knowledge (Level C) of another FAO language (Arabic, Chinese, French, Russian, Spanish); Knowledge of FAO rules and procedures for recruitment and selection processes of consultants, personal agreements, etc .(i.e. NSHR category); Knowledge of the ESP organizational structure and in particular of the Social Protection Structure
Evaluation of qualified applicants may include an assessment exercise and a technical / competency-based interview.
FAO staff are expected to adhere to FAO Values of Commitment to FAO,
Respect for All and Integrity and Transparency
FAO does not charge a fee at any stage of the recruitment process (application, interview, processing)
Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
The length of the appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to extension of appointments
Selected candidates need to reside within commuting distance from the FAO office. "Commuting distance" means the distance within which staff members can travel daily between their place of work and their residence.
No international benefits will be payable as selected candidates are recruited locally and paid in the local currency of the office location
Other similar positions may be filled from this vacancy notice
For additional information visit the FAO employment website: http://www.fao.org/employment/home/en/
REMUNERATION A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link: http://www.un.org/Depts/OHRM/salaries allowances/salary.htm
HOW TO APPLY
To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Once completed, please apply and submit your application, with language certificates as attachments. Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications. FAO reserves the right to request candidates to undertake a language test in the future, as appropriate
Incomplete applications will not be considered
Only applications received through the recruitment portal will be considered
If you need assistance please contact: Careers@fao.org
Link to the organization’s job offer: https://unjobs.org/vacancies/1619806117415