Programme Assistant, Skopje

Organization: UNICEF - United Nations Children’s Fund

Closing date: Tuesday, 11 May 2021

Re-advertisement: Programme Assistant, GS5, Fixed Term Appointment, open for the nationals of North Macedonia only

Job no: 535649

Position type: Fixed Term Appointment

Location: North Macedonia Division/Equivalent: CEE/CIS

School/Unit: North Macedonia

Department/Office: Skopje, North Macedonia

Categories: Support: Programme

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, education

How can you make a difference?

Under the close supervision and guidance of the supervisor, the programme assistant supports the Education Section and the Child Rights Monitoring Specialist by carrying out a range of procedural, administrative, and operational tasks, to help develop, implement and monitor their country programme, ensuring timely and effective delivery that is consistent with UNICEF rules and regulations.

S/He supports the Education Section and the Child Rights Monitoring Specialist in the compilation and coordination of key work products, ensuring deadlines are met and that established rules and procedures are followed. The support provided by the programme assistant therefore creates the strongest possible administrative platform from which the country programme can then be delivered. The key results have an impact on the overall performance of the country office and success in the implementation of project/programme activities.

Summary of key functions/accountabilities:

Facilitating the processing of contracts for consultants, vendors and external partners that support the office in programme delivery. This includes preparing and filing documents, completing necessary forms and templates, uploading TOR’s in VISION, and making necessary logistical arrangements. Keeps vendor lists, partners, and consultant rosters up-to-date.

Collecting invoices and filing documents for approval and thereafter follow up with the operations section on the payment processing.

Preparing and maintaining records, documents and control plans for the monitoring of project/programme implementation and financial expenditures.

Supporting the management of administrative supplies and office equipment.

Maintaining section’s calendars and arranging meetings. Taking minutes of meetings and keeping the correspondence of the team well organized.

Providing travel assistance to staff members in section for travel arrangements and entitlements based on the organization’s rules and policies. Liaising with relevant travel focal points to ensure that the organization obtains the best service and price for all travel.

Preparing and maintaining records pertaining to programme planning and development for his/her respective section.

Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs), and makes amendments and alterations as per section revisions when necessary.

Supporting capacity development activities, meetings and conferences by making the logistical arrangements, through engaging with facilitators, caterers and hosts; arranging times through liaising with participants over availability; liaising with budget focal points and section over costs and needs; and preparing background materials for participants

To qualify as an advocate for every child you will have...

Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.

A minimum of five years of progressively responsible administrative or clerical work experience is required.

Developing country work experience and/or familiarity with emergency is considered an asset.

Fluency in Macedonian and English is required; knowledge of Albanian languages is an asset.

UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

For every Child, you demonstrate...

Core Values

Core Competencies

Demonstrates Self Awareness and Ethical Awareness (1)

Works Collaboratively with others (1)

Builds and Maintains Partnerships (1)

Innovates and Embraces Change (1)

Thinks and Acts Strategically (1)

Drive to achieve impactful results (1)

Manages ambiguity and complexity (1)

The functional competencies required for this post are...

Functional Competencies

Analyzing (1)

Learning & Researching (1)

Planning and organizing (1)

Following Instructions and Procedures (1)

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

NOTE: The candidates who have already applied do not need to resubmit their application, as all the applications will be taken into consideration and will be part of the selection process.

Remarks:

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Advertised: Apr 27 2021 Central European Daylight Time Application close: May 11 2021 Central European Daylight Time

Link to the organization’s job offer: https://unjobs.org/vacancies/1619643339648