Programme Management Officer, London, United Kingdom

Organization: United Nations Office for Project Services (UNOPS)

Country: United Kingdom

City: London, United Kingdom

Office: UNOPS in London, United Kingdom

Closing date: Monday, 17 May 2021

Entering its seventh year of conflict, Yemen remains the world’s largest humanitarian crisis with around 80% of its 31 million population in need of humanitarian assistance, including 5 million on the brink of famine and over 4 million internally displaced persons fleeing the ongoing armed conflict. In light of the dire humanitarian situation, the Famine Relief Fund (FRF) is planning to allocate a substantial amount of grants in support of urgent humanitarian action in Yemen with the aim to avert the risk of widespread famine. The project aims at supporting the establishment and operations of a Humanitarian Advisory Team for Yemen Famine Relief Fund. The Humanitarian Advisory Team will provide dedicated, independent, expert humanitarian advice, informing the swift allocation of funds by the Famine Relief Fund, in line with humanitarian principles of independence, neutrality and impartiality - in support of the wider humanitarian effort in Yemen.

Objective 1: Provide the FRF with the data, information and analysis on humanitarian needs in Yemen.

Objective 2: Advise the FRF on allocation and implementation modalities to most effectively achieve maximum humanitarian impact and save lives.

Objective 3: Liaise with partners and the humanitarian architecture for the Yemen crisis to ensure complementarity of proposed activities under the FRF.

Objective 4: Monitor impact of FRF allocations to advise on effectiveness and to inform future strategies/allocations by the Fund, should they become available.

The project will contribute towards accomplishing the strategic objective 2 of the Yemen Humanitarian Response Plan (June - 2020 December) to "help millions of destitute Yemenis overcome hunger by providing food and nutrition assistance, increasing household incomes and advocating for measures that bring economic stability" and to the specific food security and agriculture cluster objective 1 -Increase access to food for highly vulnerable families across the country.

Moreover, in line with the Agenda 2030, the project aims at contributing towards the achievement of Sustainable Development Goal (SDG) 2 - No Hunger : End hunger, achieve food security and improved nutrition and promote sustainable agriculture.

The Programme Management Officer is responsible for providing expert technical advice on programs and for compiling and organizing data and supporting the development of effective review and analysis products to support timely, detailed and effective reporting.

The Programme Management Officer reports to the Deputy Director.

The Programme Management Officer is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

UNOPS is committed to achieving a truly diverse workforce.

Functions/Key Results Expected

Programme and Reporting

Stakeholder Engagement

Quality Assurance

Programme and Reporting

Research, analyze and present information gathered from diverse sources on assigned topics/issues;
Support the review of project status, evaluating performance criteria (scope, cost, schedule and quality);
Provides inputs for regular reports on the use of Fund’s resources;
Provide editorial support to programmes and projects, ensuring effective and timely dissemination of reports, in line with project documentation and clients‘ expectations;
Contributes to the preparation of various other written documents;
Maintains awareness of current humanitarian situation and related issues, to include relevant political, policy, gender considerations or other developments.

Actively contribute towards fostering an enabling and inclusive work environment which promotes diverse teams and upholds the highest standards of zero tolerance for any form of misconduct.

Review implementing partner reports to ensure requirements are being met.

Track programme results against targets, alert relevant management if delivery is not on track, compile data and draft reports to internal and external stakeholders and support the management team to prepare for internal reviews.

Coordinate information between implementation teams and FRF, particularly related to any deviations that would require revisions to the relevant legal agreements;
When required, coordinate the budget and activity revisions to funding agreements.

Prepare, and provide editing support for, high quality summary and analytical reports including, but not limited to, project reports, annual reports, situation reports, briefing notes, code cables, and UN reports.

Prepare written summaries of meetings/visits and ensure relevant team members implement follow-up actions, as appropriate; research and prepare analytical, and sometimes sensitive, documents for the management team.

Provide programme information to partner agencies, non-governmental organizations and contractors, and UN agencies;
Maintain documentation of decisions and actions taken on programme issues;
Stakeholder Engagement

Support the development of stakeholder profiles and facilitate the formulation of stakeholder engagement strategies;
Organizes follow-up work, including technical review meetings

Contribute to the coordination of internal programme/project communications;
Support the monitoring of programme and communication effectiveness.

Quality Assurance

Contribute to quality reviews of programme/project documents and deliverables;
Support quality control for management products (project documents, reports, etc.);
Support in identifying potential risks including gender-related risks and issues specific to delivery forecasts, and advises mitigating measures to the Deputy Director;
Timely reporting of issues and progress to the Deputy Program Director.

Education

An advanced university degree (Master’s degree or equivalent) is required. Preferably in political science, social science, international studies, public administration, economics, engineering, earth sciences or a related field.

A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Experience

A minimum of (2) two years of progressively responsible experience in humanitarian affairs, emergency preparedness, crisis/emergency relief management, rehabilitation, development, or related area is required.

Humanitarian experience in the field (actual setting where a mission and/or project is implemented) in emergency situations (complex emergency or natural disaster) is desirable.

Relevant experience at the international level is desirable. Experience in the UN Common System is desirable.

Language

Fluency in English is required. Knowledge of another UN official language is an advantage.

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Please note that the closing date is midnight Copenhagen time

Applications received after the closing date will not be considered.

Only those candidates that are short-listed for interviews will be notified.

Qualified female candidates are strongly encouraged to apply.

London is a UN Family Duty Station.

The contract duration is 8 months only.

UNOPS seeks to reasonably accommodate candidates with special needs, upon request.

Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types

For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post

For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.

The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

Link to the organization’s job offer: https://unjobs.org/vacancies/1620763955781