Programme Implementation Officer (NE), Vienna, Austria

Organization: IAEA - International Atomic Energy Agency

Country: Austria

City: Vienna, Austria

Office: IAEA Vienna, Austria

Grade: P-3

Closing date: Wednesday, 2 June 2021

Programme Implementation Officer (NE)(P3)

( 2021/0260 (179373) )

Organization: NEFW-Division of Nuclear Fuel Cycle and Waste Technology

Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting: 2021-05-05, 3:39:39 PM

Contract Type : Fixed Term

Regular

Probation Period : 1 Year

Organizational Setting

The Division of Nuclear Fuel Cycle and Waste Technology (NEFW) comprises the Nuclear Fuel Cycle and Materials Section, the Waste Technology Section, the Decommissioning & Environmental Remediation Section and the Research Reactor Section. The Division seeks to support Member States in building their capacity to access technologies, to share good practices and to develop safe and effective approaches across all aspects of research reactors, nuclear fuel cycle, decommissioning, radioactive waste management and environmental remediation.

Main Purpose

Reporting to the Division Director, the Programme Implementation Officer, acts as a focal point to the Division Management on programme development and delivery. He/She keeps an oversight of the implementation of the planned activities within agreed timelines and budget limitations. The Programme Implementation Officer provides technical expertise to the Division Director on e-tools and v-tools strategy, supports the continuous improvement and maintenance of e-tools, in establishing harmonized approaches to the development and provision of content, provides co-ordination across the range of Professional Networks and e-tools owners of the division and act as point of contact for functional requirements and generic implementation. He/She supports Professional staff in promoting the efficient and effective usage of collaboration tools, raising awareness of e-tools and v-tools inside and outside the Agency and establishing partnership.

Role

The Programme Implementation Officer is a: (i) a programme controller, assisting the Division Director and managers for planning and implementation follow-up of the budget and contributing expertise to the development and continuous improvement of the eLearning, web-based portals and collaboration platforms; (ii) a project officer, assisting the team in formulating project proposals and initiatives in cooperation with the Technical Cooperation Department (TC); (iii) a liaison officer for partnership and resource mobilization with counterparts at universities / institutes and other organization in the domain of the division; (iv) a promoter, communicating and supporting the use of collaboration tools, including the CONNECT platform and learning management systems, among Network participants and other interested users in Member States, and coordinates the effective communication and promotion of Professional Network activities among all participants, and more broadly.

Functions / Key Results Expected

Provide support to the Division Management on programme development and delivery, identify and implement approaches and techniques to achieve programme targets.

Provide quality assurance and oversight of programme and project documents and serve as Divisional focal point for results-based management and evaluation.

Ensure effective and practical support is provided to staff managing and using e-tools and v-tools

Under the guidance of the Division Director, develop and coordinate the implementation of a promotion plan for raising awareness of our e-tools as a resource to a wide range of stakeholders

In collaboration with the team, develop and coordinate the implementation of a targeted partnership plan to facilitate localization of our e-resources and member states contributions to our e-tools, such as information sharing on the networks or case studies for the wiki

Support project managers to create a detailed project plan identifying and sequencing its activities and including a schedule that effectively allocates available resources for specific outputs, e.g publications and e-tools in line with governance documents.

Establish and manage mechanisms for exchange of information, knowledge management and lessons learned at the division level

Assess progress towards the achievement of project results in line with quality management standards. Identify lessons learned and propose adaptations and innovations to monitoring and assessment mechanisms and tools.

Monitor all budgeted project expenditures with the Implementation Assistants and ensure that the project deliverables are on time, within budget and at the required level of quality

Develop and maintain networks and partnerships with national institutions and relevant stakeholders, Interact and provide advocacy work on publications and e-tools.

Contribute to resource mobilization activities, proposing activities/projects requiring additional funding and identifying funding options.

Prepare project progress reports. Evaluate the outcomes of the project as established during the planning phase, prepare various written outputs, documentation, analysis and reports and coordinate timely submission of those prepared by others.

Competencies and Expertise

Core Competencies

Name Definition

Planning and Organizing

Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.

Communication

Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.

Achieving Results

Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.

Teamwork

Actively contributes to achieving team results. Supports team decisions.

Functional Competencies

Name Definition

Client orientation

Helps clients to analyse their needs. Seeks to understand service needs from the client’s perspective and ensure that the client’s standards are met.

Commitment to continuous process improvement

Plans and executes activities in the context of quality and risk management and identifies opportunities for process, system and structural improvement, as well as improving current practices. Analyses processes and procedures, and proposes improvements.

Judgement/decision making

Consults with supervisor/manager and takes decisions in full compliance with the Agency’s regulations and rules. Makes decisions reflecting best practice and professional theories and standards.

Required Expertise

Function Name Expertise Description

Management and Programme Analysis

Business Acumen

Ability to anticipate problems and to propose innovative solutions and new approaches to enhance the management of resources and implementation of programmes.

Public Information and External Relations

Creating Visibility for the Organization

Demonstrated knowledge of corporate communication.

Public Information and External Relations

Multimedia Production

Practical knowledge of publishing, e-learning materials development.

Management and Programme Analysis

Project Management

Excellent knowledge of principle and application of results-based management.

Management and Programme Analysis

Reporting

Ability to coordinate and facilitate timely reporting of results and successes to donors and Member States.

Management and Programme Analysis

Results-based Budgeting

Ability to integrate new approaches and innovations and ensure the cost-effective use of funds.

Qualifications, Experience and Language skills

Bachelor’s Degree

University degree in business administration, management, economics, finance, or other related field.

Other

Master’s degree an asset.

Minimum of five years of experience in programme planning, monitoring, reporting, analysis and assessment or a related field.

Excellent computer skills in all the common applications required for word processing, data analysis, graphs, report preparation; knowledgeable in Enterprise Resource Planning (ERP) applications (ORACLE).

Experience in marketing approaches related to the promotion and mobilization, and in line with the expertise requested.

Experience in using and/or developing content for e-tools and web-based solutions.

Experience in collecting, analyzing and reporting statistical data, including familiarity with and experience in the use of various methodologies and tools.

Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $62120 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 31992*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks‘ annual vacation, home leave, pension plan and health insurance

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Applications from qualified women and candidates from developing countries are encouraged

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process

Link to the organization’s job offer: https://unjobs.org/vacancies/1620248102001