Assistant Project Officer, Warsaw, Poland

Organization: Organization for Security and Co-operation in Europe (OSCE)

Country: Poland

City: Warsaw, Poland

Office: OSCE Warsaw

Closing date: Thursday, 27 May 2021

Issued by: OSCE Office for Democratic Institutions and Human Rights

Vacancy number: VNODIP00868

Vacancy type: International Contracted

Field of expertise: General Staff / Monitoring Functions

Grade: P1

Number of posts: 1

Duty station: Warsaw

Date of issue: 13 May 2021

Deadline for application: 27 May 2021 - 23: 59 Central European Time (CET/CEST)


This is a short-term position offered for approximately six months.

The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, combating human trafficking, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.

The Office for Democratic Institutions and Human Rights (ODIHR) is the principal institution of the OSCE responsible for the human dimension. ODIHR is active throughout the OSCE area in the fields of election observation, democratic development, human rights, tolerance and non-discrimination, and the rule of law. ODIHR’s assistance projects and other activities are implemented in participating States in accordance with ODIHR mandate.

The post is located within ODIHR’s Project Co-ordination Unit (PCU) of the Direction and Policy Department. PCU supports all ODIHR programmatic Staff in the design, monitoring, implementation and evaluation of projects. It co-ordinates with ODIHR Senior Management, the Heads of Departments and Fundraising and Policy Adviser on response to funding opportunities; oversees the process of reporting to donors; handles communication with donors and maintains ODIHR’s project monitoring and evaluation system.

PCU requires support of a temporary Assistant Project Officer (P1) to support the Unit with systematizing the Office’s monitoring and evaluation efforts, including data collection and the design of project management training modules.

Tasks and Responsibilities

Under the supervision of ODIHR Project Co-ordinator, as Assistant Project Officer, you will fulfil the following functions in support of PCU’s portfolio:

Assisting ODIHR programmatic staff in completing commissioned project evaluations, including facilitating the selection processes of evaluators, liaising with evaluation consultants and contributing to the review of evaluation related documentation; Facilitating preparation for presentation of evaluation findings to relevant ODIHR staff and ensuring documentation and data collection related to organizational follow-up to evaluation findings are in place; Supporting PCU in the efforts to digitalize monitoring and evaluation practices via research, collection of good practices from across the OSCE and co-ordination with ODIHR departments; Co-ordinating the work of PCU Consultants, especially in relation to their effective co-operation with ODIHR departments for collection of comments and feedback, compilation of inputs and co-ordination of meetings; Supporting PCU and programmatic staff in regular data collection within the logical frameworks for ODIHR projects and contributing to the establishment of the systemic monitoring and data collection approach within ODIHR; Supporting programmatic staff in implementing regular project progress review meetings for their projects, including inviting participants of project monitoring meetings and contacting them as agreed; Ensuring that minutes of each project monitoring meeting, noting agreed follow up actions/need for supplementary information, are drafted and circulated to participants for comments; subsequently finalizes minutes for the file; Collecting, reading and analysing appropriate documentation, and ensuring that preparatory documents are distributed to participants in advance; Overseeing proper filling of relevant project documents, correspondence, etc.; Assisting Project Co-ordinator in reviewing donor reports; Supporting the design and use of visual data for the monitoring and evaluation training module for ODIHR staff; In co-operation with programmatic staff, formulating ExB project extension and reallocation requests and other such documents; Responding to internal requests for project related documents, monitoring and evaluation initiatives.

For more detailed information on the structure and work of the OSCE Office for Democratic Institutions and Human Rights, please see //">https: //

Necessary Qualifications

First-level university degree in law, international relations, social sciences, political sciences, or a related field;
A minimum of two years of related professional experience in government, international organization or a non-governmental organization (NGO) is required, and experience at the international level would be considered an asset;
Proven experience in project management, monitoring and evaluation is required;
Excellent organizational and communication skills;
Ability and willingness to work as a member of a multinational team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
Professional fluency in English;
Flexibility, ability to work under minimal supervision and deliver against tight deadlines;
Computer literacy with practical experience with Microsoft applications.

Required competencies

Core values

Commitment: Actively contributes to achieving organizational goals

Diversity: Respects others and values their diverse perspectives and contributions

Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles

Accountability: Takes responsibility for own action and delegated work

Core competencies

Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization

Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment

Planning: Works towards the achievement of goals in a structured and measured manner

Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions

Initiative-taking: Proposes and initiates new ideas, activities and projects

Flexibility: Responds positively and effectively to changing circumstances

Managerial competencies (for positions with managerial responsibilities)

Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment

Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them

Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

Monthly remuneration, subject to post adjustment is around EUR 3,180. OSCE salaries are exempt from taxation in Poland. Social benefits will include possibility of participation in the Cigna medical insurance scheme.

Please note that appointments are made at step 1 of the applicable OSCE salary scale.

How To Apply

If you wish to apply for this position, please use the OSCE’s online application link found under

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The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only those applicants who are selected to participate in the subsequent stages of recruitment will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see //">https: //

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Link to the organization’s job offer: