Field Programme Associate, Riyadh, Saudi Arabia

Organization: Food and Agriculture Organization of the United Nations (FAO)

Country: Saudi Arabia

City: Riyadh, Saudi Arabia

Office: FAO Riyadh, Saudi Arabia

Closing date: Wednesday, 9 June 2021

CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT : 2101475

Field Programme Associate

Job Posting: 19/May/2021

Closure Date: 09/Jun/2021, 9:59:00 PM

Organizational Unit : PMUSA

Job Type: Staff position

Type of Requisition : General Service

Grade Level : G-6

Primary Location: Saudi Arabia-Riyadh

Duration : Fixed term: one year with possibility of extension

Post Number : 2007535

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are bas ed on date and time settings of your personal device

Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located

FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture

Qualified female applicants, qualified nationals of non-and under-represented member nations and person with disabilities are encouraged to apply

Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold our values. FAO has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and FAO, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.

All selected candidates will undergo rigorous reference and background checks

All applications will be treated with the strictest confidentiality

The incumbent may be re-assigned to different activities and/or duty stations depending on the evolving needs of the Organization.

Organizational Setting

This position is located in the Programme Management Unit (PMU) of the FAO UTF Technical Cooperation Programme in Riyadh, Kingdom of Saudi Arabia.

Main Purpose

The Field Programme Associate plays a lead role in the coordination of field programme/project support services for the FAO Representation. He/she performs a broad range of programme, planning and budgeting activities requiring in-depth analysis and interpretation of relevant policies, procedures and practices. The incumbent provides procedural guidance to managers and staff in the Country Office.

Supervision Received/Exercised

The Field Programme Associate reports to the Administrative Officer under the general supervison of the FAO Programme Director. He/she works with wide latitude for independent action and gives guidance and advice to clerical and/or junior programme support staff. He/she works collaboratively with various Project Management Units operating under the Country Office and also with the administrative staff of the Country Office.

Working Relationships

The Field Programme Associate maintains a wide range of contacts with managers, staff and stakeholders inside and outside the Organization. The incumbent collaborates closely with colleagues in the Subregional and Regional offices and relevant headquarters departments, ensuring the quality and consistency of programme and project support services.

Key Functions/Results

Ensure effective operational support to the FAO field programmes and projects executed in the country; ensure consistency with the Organization’s operational requirements and the country’s rules and regulations;
Participate in the identification, formulation and preparation of programme, project and workplan proposals for the country in line with the new Project Cycle Guide; participate in the preparation of draft project documents; ensure high quality and consistency;
Ensure that the necessary financial and human resources are in place and that the appropriate goods and services are procured for the effective functioning of projects, in collaboration with others on the project team;
Coordinate the monitoring and review of project implementation to ensure that all operational activities are carried out in line with the work plan and the project document; coordinate the review of inputs, expenditures and time frames; identify inconsistencies and delays and, when necessary, propose corrective measures to overcome operational constraints;
Accompany field visits to project sites and/or accompany project managers and/or experts in their meetings with donors and government officials;
Coordinate the collection, maintenance, distribution and consolidation of technical and operational data. ensuring that all project-related data and documentation is up-to-date in the Field Programme Management Information System (FPMIS);
Analyze and summarize data from various sources, including FAO corporate systems, draft periodic or ad hoc management reports, verify data, answer queries and obtain additional information on transactions and operational matters;
Prepare and finalize correspondence of operational nature regarding programme / project matters; initiate correspondence to verify data, answer queries, and obtain additional information on transactions and operational matters, as required;
Ensure appropriate recording and administrative processing of requests and inputs for FAO’s assistance received by Government, donors or other organizations;
Review current processes and make recommendations to improve programme/projects‘ operational and administrative procedures;
Perform other duties as required.

Impact Of Work

The incumbent’s work impacts directly on the smooth and efficient operations of the field programme/project activities of the Country Office. He/She plays a lead role in the coordination and provision of the programme operational support services for the successful achievement of the Office’s mandate.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

Education: Secondary School Education

Experience: Five years of experience in administrative/ financial/ planning/ programming/ budgeting activities for both Regular Programme and Projects

Languages: Working knowledge (Level C) of English and Arabic

IT Skills: Ability to effectively use standard office software, such as MS Office (Windows, Word, Outlook, Excel, Power Point, Exchange). Ability to effectively use project management software and other information systems/databases

Competencies

Results Focus

Teamwork

Communication

Building Effective Relationships

Knowledge Sharing and Continuous Improvement

Technical Skills

Extent of trainings in project management support and programme operations support

Extent of knowledge of corporate information systems such as Oracle, COIN (Country Office Information System) and FPMIS (Field Programme Management Information System) is an asset

Knowledge of the communication and documentation management standards

Knowledge of administrative procedures and policies

Knowledge of organizational structure

Desirable Qualifications and Skills

Experience in supporting the identification, formulation and preparation of programme, project and work plan proposals for the country

Experience in supporting the preparation of draft project documents ensuring their high quality and consistency

Experience in briefing and training junior staff ensuring adherence to procedures, guidelines and work requirements

Familiarity with FAO and/or UN field programme management procedures and guidelines is an asset

Assessment

Evaluation of qualified applicants may include an assessment exercise and a technical / competency-based interview.

FAO staff are expected to adhere to FAO Values of Commitment to FAO,

Respect for All and Integrity and Transparency

ADDITIONAL INFORMATION

FAO does not charge a fee at any stage of the recruitment process (application, interview, processing)

Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/

The length of the appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to extension of appointments

General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit, and reside within commuting distance of the duty station at the time of the application."Commuting distance" means the distance within which staff members can travel daily between their place of work and their residence.

No international benefits will be payable as selected candidates are recruited locally and paid in the local currency of the office location

Other similar positions may be filled from this vacancy notice

For additional information visit the FAO employment website: http://www.fao.org/employment/home/en/

REMUNERATION A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link: http://www.un.org/Depts/OHRM/salaries allowances/salary.htm

HOW TO APPLY

To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Once completed, please apply and submit your application, with language certificates as attachments. Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications. FAO reserves the right to request candidates to undertake a language test in the future, as appropriate

Incomplete applications will not be considered

Only applications received through the recruitment portal will be considered

If you need assistance please contact: Careers@fao.org

Link to the organization’s job offer: https://unjobs.org/vacancies/1621441470101