Data Management Officer, Kuala Lumpur, Malaysia

Organization: World Health Organization (WHO)

Country: Malaysia

City: Kuala Lumpur, Malaysia

Office: WHO GSC Kuala Lumpur

Closing date: Monday, 7 June 2021

Data Management Officer

( 2102143 )

Grade : No grade

Contractual Arrangement : External consultant

Contract Duration (Years, Months, Days) : 6 months

Job Posting: May 24, 2021, 11:10:59 AM


Since the COVID-19 pandemic began more than a year ago, the respective Ministries of Health in Malaysia, Brunei Darussalam and Singapore have been actively and strategically responding to the pandemic. As the pandemic and the subsequent response measures continue to evolve, there are a wealth of data and information being made available, from various sources and in various formats.

The Information Management pillar within the Incident Management Team in the WHO Country Office is tasked with routine monitoring and consolidation of COVID-19 data and information for Malaysia, Brunei Darussalam and Singapore, using a multi-source surveillance strategy. Data and information are compiled, consolidated and analyzed to generate strategic information such as for routine situational and risk assessments of the epidemic at the national and sub-national levels as well as for more in-depth analysis of any arising key issues. These are in turn used to inform the Country Office’s preparedness and response. Situational assessments are also conducted to facilitate reporting to and communication with the WHO Regional Office and other local and regional partners. Continued monitoring of the epidemiological situation is important with considerations of the changing risks and vulnerabilities, resurgence in cases, implementation of public health and social measures, as well as the national COVID-19 immunization programmes that are under way.

In order to sustain the operations and functions of the WHO Country Office Incident Management Team, well-managed and regularly updated databases are crucial. The dissemination of strategic information also requires well-presented data visualizations and reports. Additionally, as countries continue to respond to the COVID-19 pandemic and adapt new norms, other health priorities, particularly on other communicable diseases will continue to require data-driven strategic planning and action.


The purpose of this contract is to provide data management and data entry, validation, analysis and visualization support to the WHO Country Office COVID-19 Incident Management Team for Malaysia, Brunei Darussalam and Singapore


Under the supervision of the WHO Country Representative, and the guidance by the WHO Incident Manager and the Information Management Pillar lead, the Data Management Officer is assigned all or part of the following responsibilities: a. Monitor and systematically compile COVID-19 related data released by Ministries of Health of Malaysia, Brunei Darussalam and Singapore as well as from other credible sources.

b. Extract, validate and enter daily epidemiologic data into multiple databased maintained at the WHO Country Office.

c. Generate appropriate data visualizations (e.g. infographics, presentation slides and graphical presentations) to support the functions of the Information Management pillar at the WHO Country Office.

d. Assist in the production of Situational Reports and Situational Update presentation materials.

e. Participate in and brief epidemic situations at regular Incident Management Team meetings of COVID-19 in Malaysia, Brunei Darussalam and Singapore.

f. Support the WHO Country administrative unit in managing a COVID-19 response activity and funding tracker database.

g. Support special data requests for specific projects, upon need


Daily updated databases and data reports (e.g. PowerBI)

Monthly summary report of data compilation and visualization

A final data folder containing all relevant databases and materials

A final report on data management addressing how tasks were executed, issues faced, gaps and suggestions for sustaining the data systems at the WHO Country Office



Essential: University / diploma in health sciences, social sciences, statistics or related fields

Desirable: Training in basic statistics



Computer Literacy and Fast Typing Skills

Excellent knowledge of word processing tools and spreadsheets (MS Office Word and Excel etc.)

Excellent understanding of databases and data visualization

Familiarity with PowerBI is desirable.


Expert reading and writing in English is required. Every day competence of speaking and reading Malay is required.


Able to complete the task within the given timeframe.

Good communication skills

Attention to detail

Understanding of data confidentiality principles is compulsory


Place of assignment

WHO Representative Office to Malaysia, Brunei Darussalam and Singapore

Medical clearance

The data management officer will be expected to provide a medical certificate of fitness for work.


No travel is expected


6 months total contractual fee of Malaysian Ringgit 24,000/-


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