National Project Personnel -Administration, Mongolia

Organization: FAO - Food and Agriculture Organization of the United Nations

Country: Mongolia

City: Ulaanbaatar, Mongolia

Office: FAO Mongolia

Closing date: Friday, 11 June 2021


National Project Personnel -Administration

Job Posting: 28/May/2021

Closure Date: 11/Jun/2021, 9:59:00 PM

Organizational Unit : FAMON

Job Type: Non-staff opportunities

Type of Requisition : NPP (National Project Personnel)

Grade Level : N/A

Primary Location: Mongolia

Duration : 12 Months with 3-month probationary period; annual extension based upon performance review.

Post Number : N/A

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture

Qualified female applicants, qualified nationals of non-and under-represented member nations and person with disabilities are encouraged to apply

Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold our values. FAO has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and FAO, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination

All selected candidates, therefore, will undergo rigorous reference and background checks

All applications will be treated with the strictest confidentiality

The incumbent may be re-assigned to different activities and/or duty stations depending on the evolving needs of the Organization

Organizational Settings

FAO Mongolia works with the vision "to be a leading, credible and responsive partner in ensuring food and nutrition security of the population". The office has been coordinating projects and programmes in research, capacity building, natural resources management, technology transfer, food and agriculture policy, livestock production systems management, emergency and post crisis management, forestry information, statistics, food security and nutrition, emergency response operations, crop production system management, and food quality and safety.

The project " STREAM Mongolia: SusTainable Resilient Ecosystem and Agriculture Management in Mongolia" is part of the Joint Initiative on climate change mitigation and adaptation, sustainable agriculture for key food systems and sustainable value chains (Global Climate Change Alliance & Development-Smart Innovation through Research in Agriculture). In Mongolia, the project is implemented by Deutsche Gesellschaft für Internationale Zusam-menarbeit GmbH (GIZ) and the Food and Agriculture Organisation of the United Nations (FAO). The project is financed by the European Union.

The overall objective of the project is to increase Mongolian communities capacity to implement innovative and sustainable long-term landscape management to address food system challenges and climate stresses. FAO’s Specific objective is Mainstreaming climate change adaptation into the agricultural landscape management to increase agricultural productivity, sustainablility and value addition .

Reporting Lines

Under the overall supervision of the FAO Representative in Mongolia, and the direct supervision the National Project Manager, and in close liaison with the AFAOR and communication, operational and admin staff of the FAO, the incumbent will be in charge of daily implementation and administration of the project.

Tasks and Responsibilities

The incumbent will be responsible for the following:

Carry out project related administrative work including drafting/reviewing Terms of References of project personnel for further technical and operational clearance

Provide logistical and travel arrangements for the project including processing local travel requests and following-up on Back to Office Report and Travel Expense Claims

Provide assistance and advice to the project team and staff in the field on FAO administrative procedures including communication, filing and work flow activities

Manage official correspondence and related interpretation/translation services as needed

Liaise actively with the Project Management Unit, Aimag Land and Agricultural Departments and other related agencies to ensure the effective implementation of the project including reporting as per the requirement of the by the Government and FAO

Maintain project asset/inventory in good working conditions and keeps accurate records regarding custodianship, location, physical verification and year-end inventory stock take, etc. and dispose them in due time

Monitor out posted petty cash expenditures and any other works as requested by FAO

Any other works within technical competence as may be requested by FAO.


Minimum Requirements

At least undergraduate degree in management, business administration, accounting or a related field and/or professional certification and extensive related experience.

A minimum of five years of working experience in one of the above fields.

Working knowledge of English and Mongolian.

National of Mongolia.

FAO Core Competencies

Results Focus

Tags agricultural land agricultural productivity climate change climate change adaptation climate change mitigation continuous improvement crisis management food and nutrition food security knowledge sharing livestock natural resources nutrition security official correspondence procurement project management project manager project personnel sustainable agriculture technology transfer value chain



Building Effective Relationships

Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

Experience managing the administration, finances and procurements of large projects

Excellent communication skills in English and Mongolian

Excellent planning and organizing skills, accurate with attention to detail

Able to work as part of a multinational team

Experience in the UN system is an asset

In-depth knowledge of programme and project management is considered a strong asset;
High computer literacy in MS Office (Word, Excel, Access, Powerpoint, Outlook etc);
Demonstrated ability to process complex data and analyse information as the basis for professional mastery of subject matter;
Teamwork and strong soft skills including interpersonal, ethical, listening and communication skills, proactive, problem solving, self-organizing, planning, setting priorities and efficient use of time;

FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)

Incomplete applications will not be considered. If you need help please contact:

Applications received after the closing date will not be accepted

Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications

For additional employment opportunities visit the FAO employment website:

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.


To apply, visit the recruitment website at Jobs at FAO and complete your online profile.

Only applications received through the recruitment portal will be considered

Candidates are requested to attach a letter of motivation to the online profile.

If you need help, or have queries, please contact:

Link to the organization’s job offer: