Associate Finance Officer (Accounts Payable), Vienna, Austria

Organization: IAEA - International Atomic Energy Agency

Country: Austria

City: Vienna, Austria

Office: IAEA Vienna, Austria

Grade: P-1

Closing date: Thursday, 8 July 2021

Associate Finance Officer (Accounts Payable)(P1)

( 2021/0341 (137699) )

Organization: MTBF- Unit C

Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting: 2021-06-10, 6:48:54 AM

Contract Type : Fixed Term

Regular

Probation Period : 1 Year

Multiple positions under different funding modalities (Regular budget and/or Extrabudgetary).

Organizational Setting

The Division of Budget and Finance manages the financial resources essential for full implementation of the IAEA’s scientific and technical programmes. The Division provides financial services and solutions for programme budgeting, treasury, payments, payroll, financial accounting and reporting to support the IAEA’s mandate.

Main Purpose

Reporting to higher-level staff, the Associate Finance Officer ensures the accurate and timely processing of payments related to the procurement of goods and services, salaries and other staff benefits and entitlements, travel and meetings; and authorizes payments within delegated limits in compliance with the existing financial regulations, rules, policies, procedures and accounting practices.

Role

The Associate Finance Officer is: (1) a team member working together with other members of the group to ensure accurate and timely processing of payments in an effective manner and in compliance with established procedures, (2) a contact point for staff members throughout the IAEA, external counterparts, providing advice and guidance to facilitate the processing of all financial transactions, and (3) an analyst reviewing business processes of a limited scope and proposing improvements.

Functions / Key Results Expected

Review and authorize payments within delegated limits and in compliance with established rules and procedures.

Resolve any transactional issues and inquiries from counterparts.

Perform preliminary analytical reviews and continuous monitoring of quality of services and process controls.

Prepare accounting entries/adjustments to be posted into AIPS.

Reconcile assigned general ledger accounts regularly, and contribute to the periodic and year-end closure activities.

Review existing business processes and propose improvements to higher-level staff to ensure efficiency of operations and full utilization of the ERP system.

Competencies and Expertise

Core Competencies

Name Definition

Planning and Organizing

Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.

Communication

Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.

Achieving Results

Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.

Teamwork

Actively contributes to achieving team results. Supports team decisions.

Functional Competencies

Name Definition

Analytical thinking

Gathers and analyses information, identifying critical relationships and patterns among data and proposes workable solutions.

Judgement/decision making

Consults with supervisor/manager and makes decisions in full compliance with the Agency’s regulations and rules.

Technical/scientific credibility

Acquires and applies new skills to remain up to date in his/her area of expertise. Reliably applies knowledge of basic technical/scientific methods and concepts.

Required Expertise

Function Name Expertise Description

Finance

Enterprise Resource Planning (ERP) system

Hands-on experience using an ERP system (Oracle, SAP or other)

Finance

Financial Analysis

High degree of accuracy, to ensure the correctness of the financial information.

Finance

International Public Sector Accounting Standards

Familiarity with IPSAS (International Public Sector Accounting Standards) and financial practices an advantage.

Qualifications, Experience and Language skills

University degree in business administration, finance, accounting or closely related field.

Minimum 1 year of work experience in finance, accounting or financial and operational management services.

Ability to express ideas succinctly, both verbally and in writing.

Ability to draft various documents including policy recommendations and standard operating procedures documentation.

Fluency in both written and spoken English language. Knowledge of German an asset. Knowledge of other official IAEA languages (i.e. Arabic, Chinese, French, Russian or Spanish) an advantage.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $38172 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 20040*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks‘ annual vacation, home leave, pension plan and health insurance

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Applications from qualified women and candidates from developing countries are encouraged

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process

Link to the organization’s job offer: https://unjobs.org/vacancies/1623345024968