Associate Finance Officer (Accounts Payable), Vienna, Austria
Organization: IAEA - International Atomic Energy Agency
City: Vienna, Austria
Office: IAEA Vienna, Austria
Closing date: Thursday, 8 July 2021
Associate Finance Officer (Accounts Payable)(P1)
( 2021/0341 (137699) )
Organization: MTBF- Unit C
Primary Location: Austria-Vienna-Vienna-IAEA Headquarters
Job Posting: 2021-06-10, 6:48:54 AM
Contract Type : Fixed Term
Probation Period : 1 Year
Multiple positions under different funding modalities (Regular budget and/or Extrabudgetary).
The Division of Budget and Finance manages the financial resources essential for full implementation of the IAEA’s scientific and technical programmes. The Division provides financial services and solutions for programme budgeting, treasury, payments, payroll, financial accounting and reporting to support the IAEA’s mandate.
Reporting to higher-level staff, the Associate Finance Officer ensures the accurate and timely processing of payments related to the procurement of goods and services, salaries and other staff benefits and entitlements, travel and meetings; and authorizes payments within delegated limits in compliance with the existing financial regulations, rules, policies, procedures and accounting practices.
The Associate Finance Officer is: (1) a team member working together with other members of the group to ensure accurate and timely processing of payments in an effective manner and in compliance with established procedures, (2) a contact point for staff members throughout the IAEA, external counterparts, providing advice and guidance to facilitate the processing of all financial transactions, and (3) an analyst reviewing business processes of a limited scope and proposing improvements.
Functions / Key Results Expected
Review and authorize payments within delegated limits and in compliance with established rules and procedures.
Resolve any transactional issues and inquiries from counterparts.
Perform preliminary analytical reviews and continuous monitoring of quality of services and process controls.
Prepare accounting entries/adjustments to be posted into AIPS.
Reconcile assigned general ledger accounts regularly, and contribute to the periodic and year-end closure activities.
Review existing business processes and propose improvements to higher-level staff to ensure efficiency of operations and full utilization of the ERP system.
Competencies and Expertise
Planning and Organizing
Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.
Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.
Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.
Actively contributes to achieving team results. Supports team decisions.
Gathers and analyses information, identifying critical relationships and patterns among data and proposes workable solutions.
Consults with supervisor/manager and makes decisions in full compliance with the Agency’s regulations and rules.
Acquires and applies new skills to remain up to date in his/her area of expertise. Reliably applies knowledge of basic technical/scientific methods and concepts.
Function Name Expertise Description
Enterprise Resource Planning (ERP) system
Hands-on experience using an ERP system (Oracle, SAP or other)
High degree of accuracy, to ensure the correctness of the financial information.
International Public Sector Accounting Standards
Familiarity with IPSAS (International Public Sector Accounting Standards) and financial practices an advantage.
Qualifications, Experience and Language skills
University degree in business administration, finance, accounting or closely related field.
Minimum 1 year of work experience in finance, accounting or financial and operational management services.
Ability to express ideas succinctly, both verbally and in writing.
Ability to draft various documents including policy recommendations and standard operating procedures documentation.
Fluency in both written and spoken English language. Knowledge of German an asset. Knowledge of other official IAEA languages (i.e. Arabic, Chinese, French, Russian or Spanish) an advantage.
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $38172 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 20040*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks‘ annual vacation, home leave, pension plan and health insurance
Applications from qualified women and candidates from developing countries are encouraged
Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process
Link to the organization’s job offer: https://unjobs.org/vacancies/1623345024968