Human Resources Assistant, Beirut, Lebanon

Organization: UNICEF - United Nations Children’s Fund

Country: Lebanon

City: Beirut, Lebanon

Office: UNICEF Liban Beirut

Closing date: Wednesday, 7 July 2021

Human Resources Assistant, GS5, Beirut, Lebanon, Temporary Appointment up to 365 days

Job no: 541404

Position type: Temporary Appointment

Location: Lebanon Division/Equivalent: Amman(MENA)

School/Unit: Lebanon

Department/Office: Beirut, Lebanon

Categories: G-5

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

The focus of HR Assistant is to support in standardized and specialized activities pertaining to recruitment and placement, administration of entitlements, staff development and career development, job classification and/or performance management. Specialized activities pertain to the application of HR regulations, rules and procedures in the context of clear guidelines and procedures where the choice of action is limited and where issues requiring clarification and decision are directed to the relevant HR Business Partner.

For every child, a chance..

Under the close supervision and guidance of the Human Resources Officer/Specialist/Manager, the Human Resources Assistant provides administrative, procedural and operational support and assistance to the efficient implementation of a broad range of Human Resources functions for all categories of staff in his/her office, ensuring accurate and timely delivery that is in compliance with UNICEF HR rules and regulations.

How can you make a difference?

Support to business partnering

Support the business partners in developing initiatives to encourage employee well-being and employee recognition schemes

Support the management of change processes by advising clientele on changes to HR processes under the guidance of HR Business Partner

Support the business partners in assisting clientele in using HR systems such as talent management, agora and achieve

Support in processing of entitlement and benefits

Initiate the processing of a wide range of personnel actions in accordance with UNICEF rules and regulations, by ensuring all relevant forms and actions are completed by staff and forwarded to the GSSC.

Maintain and prepare all personnel-related records and files, ensuring all information on each staff member is up-to-date and accurate.

Support in recruitment and placement

Prepares and circulates internal and external advertisements.

Liaise with candidates in the various stages of the recruitment process.

Prepare formal acknowledgement, offer and regret letters.

Initiate and follow up on reference checks and academic verifications, and ensuring the completion of other background checks.

Record and maintain recruitment files, ensuring all necessary documentation has been prepared.

Monitor life-cycle of recruitment process to update supervisor as necessary.

Support in learning & capacity development

Develop and processes contracts for institutions providing training and courses, ensuring compliance with UNICEF rules and regulations.

Assist team in organizing and conducting courses, workshops and events by preparing and organizing distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary.

General Office Support

Drafting and/or processing a variety of correspondence and other communications

Setting up and maintaining HR files/records (electronic and paper)

Tags capacity development career development human resources middle east performance management

Scheduling appointments and meetings

Maintain and generate automated databases containing HR related statistics and generating periodic reports; and performing a variety of administrative duties (e.g. leave recording, etc.).

To qualify as an advocate for every child you will have...

A secondary education preferably supplemented by technical or university courses related to the field of work.

A minimum of

5 years of relevant professional experience in HR, Administration or relevant clerical work.

Developing country work experience and/or familiarity with emergency is considered an asset.

Fluency in English and Arabic required.

Skills:

Technical

Good knowledge of HR principles, rules, regulations and procedures within the UN

Computer literacy and the ability to effectively use standard office software tools as well as good knowledge and skill in using HR systems.

Ability to extract and format data and to solve operational problems

Ability to organize own work, set priorities and meet deadlines.

Interpersonal and communication

Takes responsibility to respond to internal and external service needs promptly and proactively; takes initiative to ensure that deadlines, rules and regulations are met. Uses own discretion to address unforeseen situations.

Demonstrates a high degree of confidentiality, initiative and good judgment.

Demonstrates courtesy, tact, patience and ability to work effectively with people of different national and cultural backgrounds.

For every Child, you demonstrate...

UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

The UNICEF competencies required for this post are...

Core Competencies

Demonstrates Self Awareness and Ethical Awareness (1)

Works Collaboratively with others (1)

Builds and Maintains Partnerships (1)

Innovates and Embraces Change (1)

Thinks and Acts Strategically (1)

Drive to achieve impactful results (1)

Manages ambiguity and complexity (1)

Functional Competencies

Analyzing (1)

Learning & Researching (1)

Planning and organizing (1)

Following Instructions and Procedures (1)

To view our competency framework, please visit here.

Click here to learn more about UNICEF’s values and competencies.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Advertised: Jun 23 2021 Middle East Daylight Time Application close: Jul 07 2021 Middle East Daylight Time

Link to the organization’s job offer: https://unjobs.org/vacancies/1624471438255