Finance Assistant (Maternity Leave Replacement), OSCE Programme Office in Dushanbe, Dushanbe

Organization: Organization for Security and Co-operation in Europe (OSCE)

Country: Tajikistan

City: Dushanbe, Tajikistan

Office: OSCE Office in Tajikistan

Closing date: Monday, 5 July 2021

Background:

The OSCE Programme Office in Dushanbe promotes the implementation of OSCE principles and commitments, as well as the co-operation of the Republic of Tajikistan within the OSCE framework in all three dimensions. It is involved in a wide range of activities, ranging from counter-terrorism and border management projects to supporting cross-border markets and free economic zones, human rights, media development, and legal reform initiatives.

Tasks and Responsibilities:

Under the close supervision of National Accounts Officer and overall supervision of Finance Officer, the Finance Assistant will perform the following duties: Examination Issue and Settling of operational Advances and Project Advances submitted by Mission Members in pursuit of their programs:

Examining source documents for completeness, accuracy and validity of charges;
Investigating erroneous charges and takes the appropriate corrective accounting actions;
Corresponding with Mission members to request missing support documents and to clarify discrepancies or anomalies;
Taking appropriate follow-up actions on items held in suspense pending clarification or receipt of supporting documentation;
Coding income and expenditures and charges the appropriate accounts.

Replenishment of Operating Advances:

Monitoring expenditures to ensure that they remain within authorized levels and examines the validity of requests for replenishment;
Preparing payment vouchers to replenish Other Operating Advance.

Validating financial transactions:

Examining the recording and financial transactions to determine the validity of charges and entries, identifying sources of errors and makes necessary corrections;
Ensuring the recording of duly certified obligations in the relevant accounts relating to contracts, agreements, purchase orders and other necessary expenditures in respect of the procurement of goods, services and facilities being transacted through CFA;
Verifying that attached to each payment is the appropriate supporting documentation indicating that the goods or services for which payment is being made have been received or rendered in accordance with the terms of the contract or purchase order;
Confirming that payment for the goods and services has not previously been made;
Ensuring that the commitment/payment document has been properly certified by CFA and Programme Officer and that the documentation is other otherwise appropriate;
Ensuring all transactions are recorded under the correct account codes and ascertain to the extent possible that no information exists, which would bar the particular transaction being approved.

Budget monitoring and assisting in the preparation of budget estimates:

From ORACLE financial reports, checking the monthly status of allotments to ensure that charges are properly allocated and allotments are not exceeded;
Assisting with the preparation of budget estimates in conjunction with the National Accounting Officer and CFA by compiling and analyzing past expenditures and presenting all data on summary tables and providing support documentation, e.g., comparison of projections with prior year expenditures, for presentation to the National Accounting Officer;
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Backing up for National Accounting Officer and Senior Treasury Assistant in her/his absence;
Other duties related to the job as assigned.

For more detailed information on the structure and work of the OSCE Programme Office in Dushanbe, please see: https://www.osce.org/programme-office-in-dushanbe

Necessary Qualifications:

Secondary education supplemented by specialized studies in Accounting, Finance or related field;
Minimum four (4) years of relevant experience in accounting work or bookkeeping. Knowledge of international ERP systems as Oracle, SAP or People’s Soft is preferable;
Excellent written and oral communication skills in English, Russian and Tajik languages;
Computer literate with practical experience in Windows and Microsoft applications;
Ability and willingness to work with people of different cultural and religious backgrounds, different gender, and diverse political views while maintaining impartiality and objectivity; experience and ability to work under pressure and with limited time frames;
Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities.

Remuneration

Monthly remuneration, subject to social security deductions, is 751.50 EUR. Social benefits will include participation in the Cigna medical insurance scheme.

Please note that this is a maternity leave replacement until 28 February 2022.

Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form will not be considered. Please note that the vacancy is open for competition only amongst nationals or permanent residents of Tajikistan.

If you wish to apply for this position, please use the OSCE’s online application link found under https://jobs.osce.org/vacancies.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.

Please be aware that the OSCE does not request payment at any stage of the application and review process.

Additional Information

Requisition ID: FIN00000A

Contract Type: Fixed-Term

Grade: G5

Location: OSCE Programme Office in Dushanbe, Dushanbe

Posting Date: Jun 23, 2021

External Closing Date: Jul 5, 2021

Target Start Date: Aug 2, 2021

Job Type: Contracted

Job Level: General Services

Schedule: Full-time

Link to the organization’s job offer: https://unjobs.org/vacancies/1624467275593