Senior Budget Assistant, OSCE Special Monitoring Mission to Ukraine, Kyiv

Organization: OSCE - Organization for Security and Co-operation in Europe

Country: Ukraine

City: Kyiv, Ukraine

Office: OSCE in Kyiv, Ukraine

Grade: G-6

Closing date: Thursday, 15 July 2021


The OSCE Special Monitoring Mission to Ukraine is looking for a Ukrainian professional for the position of Senior Budget Assistant in its Head Office in Kyiv. The OSCE is committed to achieving a better balance of women and men within the Organization. Initial duration of assignment for this post is for a period of 12 months, with a possibility of extension, subject to a subsequent OSCE Permanent Council Decision to extend the mandate of the Mission.

All qualified applicants are strongly encouraged to apply online, using the OSCE online application link

Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.

For more detailed information on the structure and work of the OSCE Special Monitoring Mission to Ukraine, please see

Tasks and Responsibilities:

Under the direct supervision of the Budget Officer, the incumbent is responsible for administering and supporting of the Mission budget process in accordance with the OSCE Regulatory Framework.

Specifically, the Senior Budget Assistant has the following tasks and responsibilities: 1. Verifying the funds availability and controlling the expenditure are made against approved budget, assisting in reporting and budget preparation processes; 2. Assisting in preparation of the Mission’s budget, in particular, consolidating and conducting analysis of the initial and follow-up inputs during budget processes; preparing the list of recurring goods/services in co-ordination with respective units/sections; conducting thorough expenditure analysis of past periods to ensure that over-budgeting is avoided; 3. Monitoring expenditures against approved budget; conducting and providing detailed analysis of expenditure on a monthly basis and upon request from Programmes during budget implementation process; assisting in preparation of the mid-year review and forecast plans; drafting budget forecast plan to ensure it is consistent with the plan of procurement activities and with the recruitment plan in co-ordination with respective units/sections; analysing budget implementation trends, by making comparisons with approved budget and estimated projections and identifies possible significant discrepancies in programmes; 4. Ensuring proper accounting of expenditure against approved programmes, assisting in monitoring of budget implementation, proposes budget revisions and adjustments where necessary; conducting account analysis on a monthly basis (or upon request) to identify Programme balances and/or incorrectly processed entries and processes adjustments in IRMA/Oracle; 5. Assisting in maintaining and updating the Hyperion system (Oracle Planning and Budgeting Cloud Service); 6. Assisting in reconciliation of active encumbrances; 7. Participating in preparation of different types of reports on budget and expenditures and trends analysis during budget implementation for Senior Management and Programme Managers; 8. Managing the Project module; 9. Assisting in preparation of regular reports to the Donors; 10. Performing other duties as required.

Necessary Qualifications:

Ukrainian citizenship or holding permanent resident status in Ukraine;
Completed secondary education supplemented by formal studies in finance, accounting, business administration;
Minimum six years of working experience in the field of finance, accounting, budget, project management, business administration, part of which should preferably have been in international environment;
Budgeting and analytical skills and experience is required;
Computer literate and practical experience with Microsoft applications; familiarity and experience with ERP Systems is desirable;
Professional fluency in English, Ukrainian and Russian languages, both, written and oral;
Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
Demonstrated commitment to gender equality objectives as well as the ability to integrate a gender perspective into tasks and activities;
Cultural sensitivity and judgment.

Remuneration Package:

Monthly remuneration, subject to social security deductions is 1,225.00 Euro/month. Social benefits will include participation in the Cigna health insurance scheme and the OSCE Provident Fund. Appointments are normally made at step 1 of the applicable OSCE salary scale.

For more details please visit the OSCE website employment section at All qualified applicants are strongly encouraged to apply online, using the OSCE online application link.

Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.

The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds.

The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Additional Information

Tags gender perspective oracle procurement project management reconciliation russian language ukrainian

Requisition ID: OSC000025

Contract Type: Fixed-Term

Grade: G6

Location: OSCE Special Monitoring Mission to Ukraine, Kyiv

Posting Date: Jun 24, 2021

External Closing Date: Jul 15, 2021

Job Type: Contracted

Job Level: General Services

Employee Status: Fixed Term

Schedule: Full-time

Education Level: High School Diploma / (GED)

Link to the organization’s job offer: