Evidence Assistant, The Hague

Organization: ICC - International Criminal Court

Country: Netherlands

City: The Hague, Netherlands

Office: ICC The Hague

Grade: G-4

Closing date: Friday, 2 July 2021

20606 | OTP

Posting Date:


Deadline for Applications:

02/07/2021 (midnight The Hague time)

Organizational Unit:

Information, Knowledge and Evidence Management Section (IKEMS), Office of the Prosecutor

Duty Station:

The Hague - NL

Type of Appointment:

Short Term Appointment

Minimum Net Annual Salary:


Contract Duration:

Until 31 December 2021

Note: Two positions may be available as a result of this recruitment and selection process.

Special Notice:

A Short-Term Appointment is used to recruit staff to meet short-term needs. The duration of this assignment is provided above. The maximum duration of a short-term appointment including extensions shall not exceed 12 months.

A Short-Term Appointment does not carry any expectancy, legal or otherwise, of renewal and shall not be converted to any other type of appointment.

Due to the short-term nature of the assignment, the ICC reserves the right to make an appointment at one grade lower than that stated in the vacancy with a modified job description.

A current ICC staff member who is holding a fixed-term appointment may apply for any short-term position. Where a current ICC staff member is selected to a short-term position, he or she will be temporarily assigned to the position in line with section 4.10 of ICC/AI/2016/001. GS-level posts are subject to local recruitment only.

The terms and conditions of service for staff members appointed under a short-term appointment are governed by ICC/AI/2016/001.

Organizational Context

The Information, Knowledge and Evidence Management Section (IKEMS), headed by an Information Management Coordinator, reports directly to the Prosecutor, and combines the OTP’s information, knowledge and evidence management operations into one consolidated section. IKEMS aims to maintain a coordinated, flexible and operationally responsive IKEM support capacity throughout the OTP, in order to support the full spectrum of OTP information and evidence operations.

The Information and Evidence Unit (IEU), as part of IKEMS, is responsible for:

The overall custodial services of all information and evidence possessed by the OTP, including its registration, digitization, processing, preservation, storage and disclosure.

The facilitation and administration of evidence review in both physical and digital form.

It receives, acknowledges and stores communications and referrals sent to the Prosecutor under article 15 of the Rome Statute, therein also conducting the initial assessment of these communications.

Duties and Responsibilities

The incumbent of the post works under the supervision of the Head of the Information and Evidence Unit within the Information, Knowledge and Evidence Management Section (IKEMS) of the Office of the Prosecutor performing the following duties:

Assists with the registration, scanning and physical storage of all incoming material (documents in written and/or electronic form, photos, audio and video artefacts and other items);
Prepares correspondence based on standard templates and statistical and/or special reports as required on Article 15 (Rome Statute) communications;
Acts as evidence custodian, with responsibility for the safety, security, availability and confidentiality of material in possession of the Office, including all measures of access control and precautions against threats to the material;
Assists with the organization and supervision of the secure transport of evidence to chambers for trial purposes;
Tags criminal investigation development strategies information management

Provides administrative support to the Unit and the OTP Information Desk;
Performs other duties as required by the Head of Information and Evidence Unit.

Essential Qualifications


Diploma of secondary education;

A minimum of four(4) years of relevant work experience in handling large amounts of items for archiving purposes, preferably in criminal investigations or an international organization or in public documentation and archiving, or any other related area is required. An advanced or first-level university degree maybe considered as a substitute for two years‘ working experience only to determine eligibility.;
Knowledge, skills, and abilities:

Advanced organisational and communication skills including drafting ability and knowledge of relevant office software (Access, Excel and Word);
Team spirit, sensitivity, enthusiasm, loyalty and discretion particularly in handling sensitive or confidential information.

Knowledge of languages:

Proficiency in one of the working languages, English or French, is required. Working knowledge of the other would be considered an asset. Knowledge of another official language of the Court (Arabic, Chinese, Russian and Spanish) is considered an asset.

ICC Core Competencies

Dedication to the mission and values - Acts consistently in accordance with the mission and values of the Organisation; - Maintains confidentiality, acts with integrity and shows respect for diversity; - Shows commitment to the organisation; - Presents a positive image of the organisation during external discussions.

Professionalism - Applies professional and technical expertise; - Keeps abreast of organisational issues; - Produces workable solutions to a range of problems.

Teamwork - Listens, consults and communicates proactively; - Handles disagreements with tact and diplomacy; - Recognises and rewards the contribution of others.

Learning and developing - Identifies development strategies needed to achieve work and career goals and makes use of developmental or training opportunities; - Learns from successes and failures; - Seeks feedback and gives feedback to others to increase organisational effectiveness; - Seeks opportunities for improvement of work; - Has an open mind and contributes to innovation.

Handling uncertain situations - Adapts to changing circumstances; - Deals with ambiguity, making positive use of the opportunities it presents; - Plans activities and projects well in advance and takes account of possible changing circumstances; - Manages time effectively.

Interaction - Expresses opinions, information and key points of an argument clearly; - Handles contacts with diplomacy and tact; - Communicates in a transparent and open way with internal and external contacts while complying with confidentiality requirements.

Realising objectives - Accepts and tackles demanding goals with enthusiasm; - Keeps to agreements with others; - Focuses on client needs; - Takes responsibility for actions, projects and people; - Monitors and maintains quality and productivity.

General Information

In accordance with the Rome Statute, the ICC is committed to achieving geographical representation and gender equality within its staff as well as representation of the principal legal systems of the world (legal positions). Nationals from t he list of non-represented and under-represented States are strongly encouraged to apply. In addition, applications from women are strongly encouraged for senior positions at the Professional (P) and Director (D) levels. Posts shall be filled preferably by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered, as appropriate.

The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with the ICC policy. The PSC process will include but is not limited to, verification of the information provided in the personal history form and a criminal record check. All candidates should be in a positon to submit electronic copy of their passport and all diplomas listed on their profile when requested;
Applicants may check the status of vacancies on ICC E-Recruitment web-site;
Personnel recruited at the General Service level are not entitled to all of the benefits granted to internationally-recruited staff;
The ICC reserves the right to not make any appointment to the vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.

Link to the organization’s job offer: https://unjobs.org/vacancies/1624903228363