Team Leader (Safeguards Asset Management Team), Vienna, Austria
Organization: IAEA - International Atomic Energy Agency
City: Vienna, Austria
Office: IAEA Vienna, Austria
Closing date: Tuesday, 13 July 2021
Team Leader (Safeguards Asset Management Team)(P4)
( 2020/0499 (016014) )
Organization: SGTS-Safeguards Asset Management Team
Primary Location: Austria-Vienna-Vienna-IAEA Headquarters
Job Posting: 2021-06-22, 7:34:25 AM
Contract Type : Fixed Term
Probation Period : 1 Year
This is a re-opening of the vacancy. Candidates who already applied do not need to re-submit an application.
The Department of Safeguards (SG) is the organizational hub for the implementation of IAEA safeguards. The IAEA implements nuclear verification activities for over 180 States in accordance with their safeguards agreements. The main objective of the Department is to maintain and further develop an effective and efficient verification system in order to draw independent, impartial and timely safeguards conclusions, thus providing credible assurances to the international community that States are in compliance with their safeguards obligations. Safeguards activities are undertaken within a dynamic and technically complex environment including advanced nuclear fuel cycle facilities and complemented by the political and cultural diversity of the countries.
The Department of Safeguards consists of six Divisions: three Operations Divisions for the implementation of verification activities around the world; three Technical Divisions (Division of Concepts and Planning, Division of Information Management, and Division of Technical and Scientific Services); and three Offices (the Office for Verification in Iran, the Office of Safeguards Analytical Services and the Office of Information and Communication Services).
The Division of Technical and Scientific Services (SGTS) is responsible for measurement systems applied in safeguards verification activities, containment and surveillance techniques and all verification logistics.
The Verification Logistics Section consists of the Safeguards Asset Management Team and the Equipment Handling and Storage Team. The Section provides the Department with support and services in connection with safeguards equipment. These services include asset management, receipt, shipment, warehousing, safety (including radiation protection and contamination monitoring), procurement and provision of equipment and supplies. Through the Equipment Service Desk, the Section acts as an interface between the Division and the other Divisions in the Department. The Section is also responsible for the acquisition and analysis of equipment performance data, and equipment usage statistics, and for providing relevant reports.
As a Team Leader (SG-Safeguards Asset Management) reporting to the Head of the Verification Logistics Section, the incumbent leads the Safeguards Asset Management Team in terms of planning, supervision and implementation of its programmatic activities. The incumbent manages the team in order to maintain and enhance the quality of its services to the Department in line with defined needs and strategic objectives. The Team Leader (SG-Safeguards Asset Management) ensures IPSAS compliance in the unique environment of SG operations which involves: permanent turnover of significant assets, involving multiple levels of responsibility; global geographical coverage; lack, and in some cases absence, of physical access to Agency property at remote facilities; maintaining the integrity of approaches towards the management of assets controlled for financial reporting purposes and those tracked for operational and statistical reasons.
As a coordinator of the Team’s services to the Department, the Team Leader (SG-Safeguards Asset Management) also liaises with safeguards divisions in order to maintain and enhance the quality of these services and to provide software tools to support SG equipment management. She/he provides expert assistance in the review and development of SG equipment management processes and in implementation of associated accounting standards, administrative rules and software applications used Department and Agency-wide for asset management and tracking.
The Team Leader (SG-Safeguards Asset Management) is: (1) a manager and supervisor, who plans, develops, leads, coordinates, provides expertise and supervises the implementation of activities ensuring that the activities of the Team, are completed in a timely and effective fashion, controlling the progress and the quality of the activities performed and achievement of the expected goals; (2) a technical expert, ensuring innovation in developing concepts and contributing to the development of technical solutions to support SG asset management and the provision of associated technical services; (3) a planner, motivator and implementer of the Team’s programmatic activities in such areas as equipment transportation, provision, maintenance and inventory control; and (4) a coordinator managing institutional relationships with other organizational units of the Agency and its external auditors.
Functions / Key Results Expected
Provide guidance and technical leadership to a team of technical specialists and technicians, ensuring knowledge and quality management.
Lead, advise and manage a reliable and competent team, promoting internal and external collaboration and ensuring through safeguarding impartiality, pursuing learning opportunities, work assignments and recruitment, an efficient balance of skills and resources.
Plan the work of the Team, including the establishment of goals, priorities, milestones and performance indicators.
Tags accounting standards asset management civil servants data collection financial reporting human resources information management internal audit logistics nuclear fuel cycle performance management prince2 procurement programme management project management quality management radiation protection resource mobilization subject matter expert
Develop and implement IPSAS and Agency-wide financial reporting standards compliant with Departmental policies and procedures for the cradle to grave life cycle of SG fixed assets. Due to the uniqueness of the safeguards asset management environment, this requires particular expertise and often an innovative approach.
Develop/modify requirements, ensure development (through outsourcing and/or use of internal departmental resources) of automated IT tools addressing all processes applicable to the management of SG fixed assets.
Manage activities related to safeguards equipment performance monitoring, including performance data collection and analysis.
Serve as the focal point for communications with external and internal auditors and take responsibility in responding to audit recommendations, including the elaboration of ensuing changes in Departmental policies and procedures.
In coordination with technical experts, organize, monitor and control the transportation of SG fixed assets and other items requiring operational tracking.
Serve as the Departmental subject matter expert and business process representative in the areas of SG asset management and equipment transportation.
Competencies and Expertise
Encourages open communication and builds consensus. Uses tact and discretion in dealing with sensitive information, and keeps staff informed of decisions and directives as appropriate.
Sets realistic targets for himself/herself and for the team; ensures availability of resources and supports staff members in achieving results. Monitors progress and performance; evaluates achievements and integrates lessons learned.
Encourages teamwork, builds effective teams and resolves problems by creating a supportive and collaborative team spirit, remaining mindful of the need to collaborate with people outside the immediate area of responsibility.
Planning and Organizing
Sets clearly defined objectives for himself/herself and the team or Section. Identifies and organizes deployment of resources based on assessed needs, taking into account possible changing circumstances. Monitors team’s performance in meeting the assigned deadlines and milestones.
Examines client plans and develops services and options to support ongoing relationships. Develops solutions that add value to the Agency’s programmes and operations.
Consults with and seeks advice at the appropriate managerial level when making complex decisions. Facilitates dialogue and development of best practice to support judgement/decision making, in full compliance with the Agency’s regulations and rules.
Provides guidance and advice in his/her area of expertise on the application of scientific/professional methods, procedures and approaches.
Function Name Expertise Description
Management and Programme Analysis
Development and Implementation of Management Systems
Demonstrated expertise in organizing and improving business processes and in defining and measuring performance indicators in a service-oriented organization.
Technical knowledge of equipment requirements, utilization, and logistics, in order to organize efficient equipment preparation, distribution, transportation and disposal.
The ability to adopt a strategic approach, set clearly defined objectives, plan activities/projects and provide others with a clear direction.
Management and Programme Analysis
Expertise in strategic and operational planning, project management, budgeting, allocation of resources, procurement, asset management and logistics.
Management and Programme Analysis
Expertise in organizing and running logistical services involving various safeguards (or similar) instrumentation.
Function Name Expertise Description
Nuclear Fuel Cycle/Nuclear Facilities
Working knowledge of the nuclear fuel cycle and of safeguards verification activities.
Qualifications, Experience and Language skills
Advanced university degree in Business Administration, Engineering, Logistics or Applied Sciences.
Minimum 7 years of demonstrated accumulated experience with asset management, transportation, inventory control, collection and analysis of equipment management information.
Demonstrated experience in supervising and leading a team or a project, preferably in an international environment.
Demonstrated experience in project management methods and tools (e.g. PRINCE2).
Demonstrated experience with the specification, design, and operation of asset management applications.
Experience in both the nuclear field and safeguards highly desirable.
Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $73516 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 36537*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks‘ annual vacation, home leave, pension plan and health insurance
Applications from qualified women and candidates from developing countries are encouraged
Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process
Link to the organization’s job offer: https://unjobs.org/vacancies/1624382158817